FCCM Training Test Questions & Answers
100% Correct!!
Procurement - ANSWERTerm used in the government for purchasing goods or services, receiving and
inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - ANSWER1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ANSWERIdentify the need for a commodity/service and
develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - ANSWER-Emergency (non-competitive): delaying would cause immediate
danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity according
to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ANSWERGet background info to determine which method of
competitive solicitation is appropriate
,What does a solicitation team do? - ANSWER-Ensures that solicitation will meet the procurement
need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ANSWERAn identified lack of commodity or service
Payment Methods - ANSWERCost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ANSWERThe service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ANSWERPayment for a service is distributed at specific intervals (ex: weekly, monthly)
Fixed rate - ANSWERPayments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ANSWER-Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ANSWERPreparing a competitive solicitation before it is
released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
, Competitive solicitations MUST include - ANSWER-General Instruction to Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ANSWER-An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation criteria,
basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ANSWERNO
If the solicitation is a category 4 or higher, how many members should be on the evaluation team? -
ANSWERMinimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team discuss
proposals or replies outside of a public meeting (including an informal phone call or email)? -
ANSWERNO
Stage 4: Solicitation process - ANSWERGoal is to release and manage a competitive solicitation.
Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Competitive solicitations should be posted on: - ANSWERthe vendor information portal (VIP)
Notices of public meetings should be posted on: - ANSWERthe Florida Administrative Register (FAR)
Methods of responding to vendor questions during an active solicitation: - ANSWER-Pre response
conference
-written Q&A period
-Directly contact procurement officer
100% Correct!!
Procurement - ANSWERTerm used in the government for purchasing goods or services, receiving and
inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - ANSWER1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ANSWERIdentify the need for a commodity/service and
develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - ANSWER-Emergency (non-competitive): delaying would cause immediate
danger
-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity according
to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ANSWERGet background info to determine which method of
competitive solicitation is appropriate
,What does a solicitation team do? - ANSWER-Ensures that solicitation will meet the procurement
need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ANSWERAn identified lack of commodity or service
Payment Methods - ANSWERCost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ANSWERThe service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ANSWERPayment for a service is distributed at specific intervals (ex: weekly, monthly)
Fixed rate - ANSWERPayments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ANSWER-Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ANSWERPreparing a competitive solicitation before it is
released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
, Competitive solicitations MUST include - ANSWER-General Instruction to Respondents (PUR 1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ANSWER-An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation criteria,
basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ANSWERNO
If the solicitation is a category 4 or higher, how many members should be on the evaluation team? -
ANSWERMinimum of 3
Once a competitive solicitation is released, can members of an evaluation/negotiation team discuss
proposals or replies outside of a public meeting (including an informal phone call or email)? -
ANSWERNO
Stage 4: Solicitation process - ANSWERGoal is to release and manage a competitive solicitation.
Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
Competitive solicitations should be posted on: - ANSWERthe vendor information portal (VIP)
Notices of public meetings should be posted on: - ANSWERthe Florida Administrative Register (FAR)
Methods of responding to vendor questions during an active solicitation: - ANSWER-Pre response
conference
-written Q&A period
-Directly contact procurement officer
