APM Project Management || All Correct 100%.
PESTLE analysis correct answers Political, Economic, Social, Technological, Legal,
Environmental
SWOT correct answers strengths, weaknesses, opportunities, threats
VUCA correct answers volatile, uncertain, complex, ambiguous
Project Governance correct answers The framework, functions, and processes that guide
project management activities in order to create a unique product, service, or result to meet
organizational, strategic, and operational goals.
project correct answers A temporary endeavor undertaken to create a unique product, service,
or result.
programme correct answers programmes are a unique and transient strategic endeavour, that
incorporates multiple related and BAU activities
Portfolio correct answers A group of projects and programmes that enact strategic change
When is it appropriate to use a Programme correct answers When organisations want to
achieve the following
- More effective delivery of change
- Increased response to strategic change
- resource management efficiency
- Improved coordination and control
Portfolio management may be appropriate when correct answers - Strategic objectives need
to be considered at a high level
- High level financial decisions need to be made in a cohesive manner aligned with multiple
projects and programmes
- additional assurance is needed that the project collections are meeting the aims of the
organisation
- High level risk evaluation
Functional Organisation Structure correct answers Head of Functional Area takes charge of
the project delivery for the duration of the lifecycle
Members of that same functional team will form some core of the functional team, support
can be found in the other teams. this can be defective due to Silos
Silos correct answers Silos is where a team becomes less likely to work alongside other teams
due to their work being centred in a singular team.
Matrix Strucutre correct answers an organisation combines functional and divisional chains
of command in a grid so that there are two command structures-vertical and horizontal
Often leads to double reporting and Movement between different projects become common
Project/Product Structure correct answers Structure is made up of a series of projects
, Job security is a weakness
Projects ongoing all at the same time
Project Sponsor correct answers The person who provides the direction and funding for a
project
Project Manager correct answers An individual who is an expert in project planning and
management, defines and develops the project plan, and tracks the plan to ensure the project
is completed on time and on budget
user correct answers the person who consumes or uses the product or service
Stakeholders correct answers All the people who stand to gain or lose by the policies and
activities of a business and whose concerns the business needs to address.
project team members correct answers The staff who actively work on the project, at some
stage, during the lifetime of the project; some may have a specific role - for example, the
team may include a Project Administrator, a Communications Manager, a Financial/Resource
Manager, etcetera.
Project Steering Committee correct answers group that provides overall direction and ensures
appropriate representation of the major stakeholders in the project's outcome; should be
comprised of a senior representative from each relevant business area - Also assesses the
position of the project in relation to the strategic plan
Product Owner correct answers The person responsible for the business value of the project
and for deciding what work to do and in what order
Project Management Office (PMO) correct answers An organizational structure that
standardizes the project-related governance processes and facilitates the sharing of resources,
methodologies, tools, and techniques.
Embedded PMO correct answers - dedicated to single project
- for larger projects requiring lots of support
- Integral part of project team, providing range of services
- Supports people, performance & systems, with processes being managed at
programme/portfolio level
Benefits: high level of dedicated support to project, close communications, releases PM to
manage the project.
Central PMO correct answers - Supports several corporate projects
- Supports people, performance, systems & processes
Benefits: flexible and effective in supporting a large number of small projects.
Hub and Spoke PMO correct answers - In large organisations, the central/hub PMO supports
corporate portfolio, with spoke PMO's supporting different departments' projects
- Supports people & performance, with processes & systems managed at
programme/portfolio level
Benefits: effective for managing information and processes.
PESTLE analysis correct answers Political, Economic, Social, Technological, Legal,
Environmental
SWOT correct answers strengths, weaknesses, opportunities, threats
VUCA correct answers volatile, uncertain, complex, ambiguous
Project Governance correct answers The framework, functions, and processes that guide
project management activities in order to create a unique product, service, or result to meet
organizational, strategic, and operational goals.
project correct answers A temporary endeavor undertaken to create a unique product, service,
or result.
programme correct answers programmes are a unique and transient strategic endeavour, that
incorporates multiple related and BAU activities
Portfolio correct answers A group of projects and programmes that enact strategic change
When is it appropriate to use a Programme correct answers When organisations want to
achieve the following
- More effective delivery of change
- Increased response to strategic change
- resource management efficiency
- Improved coordination and control
Portfolio management may be appropriate when correct answers - Strategic objectives need
to be considered at a high level
- High level financial decisions need to be made in a cohesive manner aligned with multiple
projects and programmes
- additional assurance is needed that the project collections are meeting the aims of the
organisation
- High level risk evaluation
Functional Organisation Structure correct answers Head of Functional Area takes charge of
the project delivery for the duration of the lifecycle
Members of that same functional team will form some core of the functional team, support
can be found in the other teams. this can be defective due to Silos
Silos correct answers Silos is where a team becomes less likely to work alongside other teams
due to their work being centred in a singular team.
Matrix Strucutre correct answers an organisation combines functional and divisional chains
of command in a grid so that there are two command structures-vertical and horizontal
Often leads to double reporting and Movement between different projects become common
Project/Product Structure correct answers Structure is made up of a series of projects
, Job security is a weakness
Projects ongoing all at the same time
Project Sponsor correct answers The person who provides the direction and funding for a
project
Project Manager correct answers An individual who is an expert in project planning and
management, defines and develops the project plan, and tracks the plan to ensure the project
is completed on time and on budget
user correct answers the person who consumes or uses the product or service
Stakeholders correct answers All the people who stand to gain or lose by the policies and
activities of a business and whose concerns the business needs to address.
project team members correct answers The staff who actively work on the project, at some
stage, during the lifetime of the project; some may have a specific role - for example, the
team may include a Project Administrator, a Communications Manager, a Financial/Resource
Manager, etcetera.
Project Steering Committee correct answers group that provides overall direction and ensures
appropriate representation of the major stakeholders in the project's outcome; should be
comprised of a senior representative from each relevant business area - Also assesses the
position of the project in relation to the strategic plan
Product Owner correct answers The person responsible for the business value of the project
and for deciding what work to do and in what order
Project Management Office (PMO) correct answers An organizational structure that
standardizes the project-related governance processes and facilitates the sharing of resources,
methodologies, tools, and techniques.
Embedded PMO correct answers - dedicated to single project
- for larger projects requiring lots of support
- Integral part of project team, providing range of services
- Supports people, performance & systems, with processes being managed at
programme/portfolio level
Benefits: high level of dedicated support to project, close communications, releases PM to
manage the project.
Central PMO correct answers - Supports several corporate projects
- Supports people, performance, systems & processes
Benefits: flexible and effective in supporting a large number of small projects.
Hub and Spoke PMO correct answers - In large organisations, the central/hub PMO supports
corporate portfolio, with spoke PMO's supporting different departments' projects
- Supports people & performance, with processes & systems managed at
programme/portfolio level
Benefits: effective for managing information and processes.
