NIGP CPP Module A questions with answers

NIGP CPP Module A questions with
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answers


A strategic plan is a course of action to achieve long-range goals,
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generally up to five years. Strategic plans reflect the company's
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direction and its purpose as stated in its mission statement. To
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develop strategic plans, top management must develop and use
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summary reports on finances, operations, and the external
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environment. - CORRECT ANSWERS ✔✔Strategic Plan |\ |\ |\ |\ |\




A tactical plan is a course of action to achieve short-term goals,
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generally within a year or less. Tactical plans are concerned with
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what the units beneath top management must do, how they
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must do it, and who has the responsibility. These plans have
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shorter time frames and narrower scopes than strategic plans. -
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CORRECT ANSWERS ✔✔Tactical Plan |\ |\ |\




Obtain the Entity and Departmental (if available) Mission, Goals,
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and Objectives.
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Establish and train a Strategic Procurement Planning Team.
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Review Strengths, Weaknesses, Opportunities, and Threats
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(SWOT) of the procurement function.
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Update the Procurement Department's mission, goals, and
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objectives, if necessary, based on the above SWOT review.
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,Review the projected budget for the entity to determine likely
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procurements for the coming year. - CORRECT ANSWERS |\ |\ |\ |\ |\ |\ |\ |\


✔✔Steps to take to create a Procurement Strategic Plan
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Is the objective logically related to an identified goal?
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Does each objective describe an output or outcome in terms of
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identified targets, and are they time based? |\ |\ |\ |\ |\ |\




Is each objective realistic and attainable?
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Is the objective related to a specific foreseeable result or
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outcome instead of some internal process or output? - CORRECT
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ANSWERS ✔✔The creation of Strategic Procurement Objectives
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should include: |\




SMART is an acronym that spells out the requirements for
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establishing effective goals and objectives. Creating objectives |\ |\ |\ |\ |\ |\ |\


that meet these criteria will enable the entity to move forward
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more efficiently, with clear direction and within stated timelines.
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Specific: Objectives that are detailed and clear so that they are
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easy to understand.
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Measurable: Quantifiable objectives that include definite numbers |\ |\ |\ |\ |\ |\


and well-defined action plans.
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,Attainable: Realistic (another word used may be "Achievable").
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Relevant: The objective matters and it matches our overall goals.
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Time Bound: Set a specific time frame to accomplish your
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objectives. - CORRECT ANSWERS ✔✔SMART |\ |\ |\ |\




Obtain input from key stakeholders (those to whom performance
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will be reported).
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Ensure that measures are simple and relevant to the intended
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audience (e.g., public, stakeholders, elected officials).
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Ensure that measures are specific, consistently applied, and
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within the control of the procurement function.
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Identify any dependencies among other stakeholders, functions,
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or departments that will be related to the measures.
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Define a specific time period for reporting measures that is
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directly related to the attainment of goals and objectives in the
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strategic plan (e.g., 6 months, 1 year).
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Utilize measures in the decision-making process that support
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informed decision making and lead to appropriate action. The
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measures should represent a balance of the types of measures
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critical to achieving specific objectives and goals. - CORRECT
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, ANSWERS ✔✔In order for procurement managers to know "what"
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they are measuring, accurate planning must be completed before
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the process of developing the performance metrics.
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Is descriptive and conceptual. Qualitative data can be
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categorized based on traits and characteristics. Example: Provide
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response options for feedback on the pCard program survey
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such as: Highly effective, effective, ineffective, highly ineffective.
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- CORRECT ANSWERS ✔✔Qualitative Feedback
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Can be counted, measured, and expressed using numbers.
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Example: Provide response options for feedback such as the
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number of solicitations awarded or time it took to process an
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award. - CORRECT ANSWERS ✔✔Quantitative Feedback
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Is a more organized and documented communication. - CORRECT
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ANSWERS ✔✔Formal Feedback
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Is the everyday casual conversation regarding the work being
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done. - CORRECT ANSWERS ✔✔Informal Feedback
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Qualitative Feedback: Focus groups center their attention on
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processes related to an issue and how to improve them.
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Quantitative Feedback: Surveys focused on measuring |\ |\ |\ |\ |\ |\


satisfaction with Procurement Department. |\ |\ |\