CTCM Study Set– Questions With Suitable Solutions
SPD Correct Answer - Department of the Texas Comptroller of Public
Accounts (CPA); is the central authority for state agencies except by statutory
exemption. In other words, it has delegation of purchasing authority. Also
provides procurement guidance, education, and contract development
services. Responsible for developing and administering the CTCD and CTCM
certification programs.
Statewide Procurement Policy and Outreach (SPPO) Correct Answer -
Section of SPD that conducts policy research, provides training and
certification of procurement professionals, conducts solicitation review,
provides delegation of purchasing authority for services, provides SPD's
customer support services.
Statewide Contract Development Correct Answer - Section of SPD with
authority to develop and manage statewide term contracts for use by state
agencies, higher ed, and local government.
Contract Advisory Team - Review and Delegation (CAT-RAD) Program or
Procurement Oversight & Delegation (POD) Correct Answer - Section of
SPD that conducts solicitation review and delegation of purchasing authority
for state agencies' service contracts $100k+, made up of internal personnel. If
their review lasts longer than 30 days, the agency still does not have authority
to post the solicitation until they hear back. This entity escalates solicitations
worth $5M+ to CAT.
Contract Advisory Team (CAT) Correct Answer - Section of SPD that
reviews solicitations worth $5M+ and consists of representatives from
multiple agencies.
Quality Assurance Team (QAT) Correct Answer - Made up of
representatives from multiple agencies. Reviews MIRP solicitations $1M -
$5M. The solicitations are still uploaded through the CAT-RAD portal, who
escalates to this entity.
Historically Underutilized Business (HUB) Program Correct Answer -
Section of SPD that promotes full and equal business opportunities in an effort
to remedy disparity in state procurement and contracting. State agencies and
,higher ed must submit semiannual reports in which they demonstrate a good
faith effort to assist these companies in receiving a portion of the total
contract values awarded. HUBs are listed on the CMBL. Subcontracting is
probable at $100k+.
Centralized Master Bidder's List (CMBL) Correct Answer - Section of SPD
that is a master database that fosters competition between vendors. Vendors
are not required to be on the this to do business with the State of Texas. When
searching the this, you can filter for HUBs. $5k+ solicit from 3 CMBL vendors,
2 of which HUBs. $25k+ all CMBL.
Electronic State Business Daily (ESBD) Correct Answer - Application in
SPD web portal used for posting notice of opportunities, solicitations, and
contract award notices for commodities and services contracts with values
over $25k. This threshold applies without regard to the source of funds used
for the contract. Contract value includes the initial period and all
renewal/extension options. Contract may be void if not posted to ESBD
properly.
Entire solicitation has to be published to ESBD for X calendar days or notice of
the solicitation must be posted for Y calendar days with instructions for
accessing the solicitation. Correct Answer - X = 14, Y = 21
Notice of the solicitation must be posted for X calendar days with instructions
for accessing the solicitation. Correct Answer - 21
Addenda needed to clarify information must also be posted for X days.
Correct Answer - 21
Texas SmartBuy Online Ordering System Correct Answer - Search
statewide term contracts (procured and managed by SPD) for items required.
The majority of purchases from SPD contracts require a PO through this. State
agencies without delegated purchasing authority must purchase from SPD
contracts. Local (non-state) who want to purchase off SPD contracts must
purchase membership. Lists: TXMAS contracts (POs must be issued through
this), Products/services from TCI and TIBH, Statewide term contracts,
Managed contracts but purchases cannot be made through this.
, Texas Multiple Award Schedule (TXMAS) Program: Correct Answer - To
supplement SPD's statewide term contracts, SPD adapts existing
competitively awarded government contracts to the procurement needs of the
state of Texas (except consulting/architectural/engineering contracts) by
overlaying SPD's standard contract terms over the base contract. Prior to
purchasing from these contracts, state agencies must follow the best value
determination and applicable statutes and purchase from TIBH, TCI, and SPD
term contracts first (N/A to local governments/higher ed).
$0 - $50k (TXMAS) Correct Answer - May purchase directly from TXMAS
vendor
$50k - $1M (IT commodities) Correct Answer - For IT commodities,
must obtain price quote from three (3) relevant TXMAS vendors or DIR's
cooperative contracts list.
Orders from TXMAS contracts exceeding $25k must... Correct Answer
- ...be posted to ESBD.
Vendor Performance Tracking System (VPTS) Correct Answer - Section
of SPD that collects reports from state agencies for contracts $25k+. The
program maintains a system for scoring vendors (A, B, C, D, F) and supplies
that information to state agencies to reduce risk in the contract award
process.
Dollar threshold at which VPTS reports required Correct Answer -
$25k+
Office of Vehicle Fleet Management (OVFM) Correct Answer - Section of
SPD that assists state agencies and higher ed with the management of their
fleet vehicles as well as with reporting their fleet vehicles in the state's
reporting system (TXFS). Executes interagency contracts for vehicle
maintenance and repair services.
State Travel Management Program (STMP) Correct Answer - A section of
SPD. Provides contract travel services to state agencies, higher ed, and travel-
eligible SmartBuy members (including local governments, public school
districts, and community colleges). These contracts include credit cards, travel
SPD Correct Answer - Department of the Texas Comptroller of Public
Accounts (CPA); is the central authority for state agencies except by statutory
exemption. In other words, it has delegation of purchasing authority. Also
provides procurement guidance, education, and contract development
services. Responsible for developing and administering the CTCD and CTCM
certification programs.
Statewide Procurement Policy and Outreach (SPPO) Correct Answer -
Section of SPD that conducts policy research, provides training and
certification of procurement professionals, conducts solicitation review,
provides delegation of purchasing authority for services, provides SPD's
customer support services.
Statewide Contract Development Correct Answer - Section of SPD with
authority to develop and manage statewide term contracts for use by state
agencies, higher ed, and local government.
Contract Advisory Team - Review and Delegation (CAT-RAD) Program or
Procurement Oversight & Delegation (POD) Correct Answer - Section of
SPD that conducts solicitation review and delegation of purchasing authority
for state agencies' service contracts $100k+, made up of internal personnel. If
their review lasts longer than 30 days, the agency still does not have authority
to post the solicitation until they hear back. This entity escalates solicitations
worth $5M+ to CAT.
Contract Advisory Team (CAT) Correct Answer - Section of SPD that
reviews solicitations worth $5M+ and consists of representatives from
multiple agencies.
Quality Assurance Team (QAT) Correct Answer - Made up of
representatives from multiple agencies. Reviews MIRP solicitations $1M -
$5M. The solicitations are still uploaded through the CAT-RAD portal, who
escalates to this entity.
Historically Underutilized Business (HUB) Program Correct Answer -
Section of SPD that promotes full and equal business opportunities in an effort
to remedy disparity in state procurement and contracting. State agencies and
,higher ed must submit semiannual reports in which they demonstrate a good
faith effort to assist these companies in receiving a portion of the total
contract values awarded. HUBs are listed on the CMBL. Subcontracting is
probable at $100k+.
Centralized Master Bidder's List (CMBL) Correct Answer - Section of SPD
that is a master database that fosters competition between vendors. Vendors
are not required to be on the this to do business with the State of Texas. When
searching the this, you can filter for HUBs. $5k+ solicit from 3 CMBL vendors,
2 of which HUBs. $25k+ all CMBL.
Electronic State Business Daily (ESBD) Correct Answer - Application in
SPD web portal used for posting notice of opportunities, solicitations, and
contract award notices for commodities and services contracts with values
over $25k. This threshold applies without regard to the source of funds used
for the contract. Contract value includes the initial period and all
renewal/extension options. Contract may be void if not posted to ESBD
properly.
Entire solicitation has to be published to ESBD for X calendar days or notice of
the solicitation must be posted for Y calendar days with instructions for
accessing the solicitation. Correct Answer - X = 14, Y = 21
Notice of the solicitation must be posted for X calendar days with instructions
for accessing the solicitation. Correct Answer - 21
Addenda needed to clarify information must also be posted for X days.
Correct Answer - 21
Texas SmartBuy Online Ordering System Correct Answer - Search
statewide term contracts (procured and managed by SPD) for items required.
The majority of purchases from SPD contracts require a PO through this. State
agencies without delegated purchasing authority must purchase from SPD
contracts. Local (non-state) who want to purchase off SPD contracts must
purchase membership. Lists: TXMAS contracts (POs must be issued through
this), Products/services from TCI and TIBH, Statewide term contracts,
Managed contracts but purchases cannot be made through this.
, Texas Multiple Award Schedule (TXMAS) Program: Correct Answer - To
supplement SPD's statewide term contracts, SPD adapts existing
competitively awarded government contracts to the procurement needs of the
state of Texas (except consulting/architectural/engineering contracts) by
overlaying SPD's standard contract terms over the base contract. Prior to
purchasing from these contracts, state agencies must follow the best value
determination and applicable statutes and purchase from TIBH, TCI, and SPD
term contracts first (N/A to local governments/higher ed).
$0 - $50k (TXMAS) Correct Answer - May purchase directly from TXMAS
vendor
$50k - $1M (IT commodities) Correct Answer - For IT commodities,
must obtain price quote from three (3) relevant TXMAS vendors or DIR's
cooperative contracts list.
Orders from TXMAS contracts exceeding $25k must... Correct Answer
- ...be posted to ESBD.
Vendor Performance Tracking System (VPTS) Correct Answer - Section
of SPD that collects reports from state agencies for contracts $25k+. The
program maintains a system for scoring vendors (A, B, C, D, F) and supplies
that information to state agencies to reduce risk in the contract award
process.
Dollar threshold at which VPTS reports required Correct Answer -
$25k+
Office of Vehicle Fleet Management (OVFM) Correct Answer - Section of
SPD that assists state agencies and higher ed with the management of their
fleet vehicles as well as with reporting their fleet vehicles in the state's
reporting system (TXFS). Executes interagency contracts for vehicle
maintenance and repair services.
State Travel Management Program (STMP) Correct Answer - A section of
SPD. Provides contract travel services to state agencies, higher ed, and travel-
eligible SmartBuy members (including local governments, public school
districts, and community colleges). These contracts include credit cards, travel
