NIGP – CPP EXAM QUESTIONS WITH
COMPLETE ANSWERS
Common Law - ANSWER-Bodies of law not set up in statues or ordinances or
regulations developed through court decisions
Responsible - ANSWER-A business entity or individual who has the integrity and
reliability as well as the financial and technical capacity to preform the requirements
of the solicitation and subsequent contract.
Responsive - ANSWER-A bid or proposal that fully conforms in all material respects
to the Invitation to Bid IFB/Request for Proposal RFP and all of its requirements
including all form and substance.
Actual Authority - ANSWER-The specific right to preform acts and make decisions or
prescribe rules governing the conduct of others as given to an agent by a principle.
Express Authority - ANSWER-That authority that is explicitly given in direct
language, rather than inferred from conduct. a
Implied Authority - ANSWER-an agent's authority to do things not specifically
authorized in order to carry out express authority
Apparent Authority - ANSWER-Occurs when the principle allows or permits a person
to function in a capacity that creates the illusion that the person is an authorized
agent of the principle.
Misson Statement - ANSWER-A organizational statement that clearly and concisely
address the future nature and purpose of the entity. A short statement the tells who
the organization is and where they are going.
SOAR Framework - ANSWER-The SOAR Framework is similar to the SWOT
analysis. Like the SWOT, it identifies internal as well as external forces; however, it
focuses strictly on factors, which are considered to be "positive." The SOAR analysis
identifies the organization's strengths and opportunities. The analysis removes the
examination of Opportunities and Threats to identify Aspirations and Results. Users
of the SOAR analysis model are focused on outcomes and attempts to determine
where the organization wants to be.
PESTEL Analysis - ANSWER-The word PESTEL is a reference to the different
factors to be analyzed: Political, Economic, Social, Technology, Environmental, and
Legal. It is important to mention that the use of the PESTEL analysis may require the
planning team to perform such research or gather data. This is especially true for the
Economic and Technology categories.
SWOT analysis - ANSWER-The SWOT (Strengths, Weaknesses, Opportunities, and
Threats) analysis is a strategic planning model that helps organizations identify
where they're doing well and where they can improve, both from an internal and
, external perspective. It helps you focus on your strengths, minimizes threats, and
takes the greatest possible advantage of opportunities available to you.
Vision Statement - ANSWER-reflects where the organization is going. Vision
statements do not have a particular length. They can be as short or as long as
needed to get the point across.
Flow chart - ANSWER-A simple map demonstrating the steps in its process. The
flowchart will identify the beginning (with inputs) and outputs).
Cross Functional Flow Chart - ANSWER-A more sophisticated version of the
traditional flowchart that includes additional information such as roles and
responsibilities, user boundaries, and stakeholder relationships. The cross-functional
flowchart looks similar because it includes the same symbols as a traditional
flowchart; however, it also has "swim lane" which indicate where the responsibilities
belong.
Process mapping - ANSWER-Procurement should consider the use of process
mapping in their planning and execution of new or revised processes. The mere
process of developing the map allows users to quickly identify any gaps or holes in
the process, which must be addressed prior to implementation. Likewise, the map
itself provides a much easier illustration for stakeholders to follow. A good process
map is typically developed by a team of stakeholders, who may offer different
perceptions of the steps to reach desired outcomes. There are several types of maps
that professionals may use to communicate the process.
Procedure Manuals - ANSWER-The procurement goals, objectives, and
responsibilities
A step-by-step outline of the procurement process including processing of
requisitions, solicitations, bid evaluation and award, issuance of purchase orders and
contracts, follow-up, and contract administration.
Guidelines and steps for preparing procurement requisitions, developing requisitions,
receiving and inspection, and documenting vendor performance.
A step-by-step outline of property and supply management programs including
inventory control and processes for transfer and disposal of surplus property.
Other special procedures such as the use of cooperative purchasing programs and
payment processes.
A listing of important forms used in the procurement process, instructions to bidders
and general conditions governing contracting, and a glossary of procurement terms.
Strategic Procurement planning - ANSWER-The goal of strategic procurement
planning is to establish a set of agreed-upon tactical goals and objectives within the
operational context of the entity, thus linking resource allocation decisions in a
priority-setting model. A thorough and well-crafted strategic procurement plan will
generate an effective and efficient procurement system.
A Procurement Specialist in a large city is in the planning stages of a waste
management contract in a municipality in which labor unions are prevalent. Which is
a concern that may be addressed in the solicitation? - ANSWER-Workers safety,
COMPLETE ANSWERS
Common Law - ANSWER-Bodies of law not set up in statues or ordinances or
regulations developed through court decisions
Responsible - ANSWER-A business entity or individual who has the integrity and
reliability as well as the financial and technical capacity to preform the requirements
of the solicitation and subsequent contract.
Responsive - ANSWER-A bid or proposal that fully conforms in all material respects
to the Invitation to Bid IFB/Request for Proposal RFP and all of its requirements
including all form and substance.
Actual Authority - ANSWER-The specific right to preform acts and make decisions or
prescribe rules governing the conduct of others as given to an agent by a principle.
Express Authority - ANSWER-That authority that is explicitly given in direct
language, rather than inferred from conduct. a
Implied Authority - ANSWER-an agent's authority to do things not specifically
authorized in order to carry out express authority
Apparent Authority - ANSWER-Occurs when the principle allows or permits a person
to function in a capacity that creates the illusion that the person is an authorized
agent of the principle.
Misson Statement - ANSWER-A organizational statement that clearly and concisely
address the future nature and purpose of the entity. A short statement the tells who
the organization is and where they are going.
SOAR Framework - ANSWER-The SOAR Framework is similar to the SWOT
analysis. Like the SWOT, it identifies internal as well as external forces; however, it
focuses strictly on factors, which are considered to be "positive." The SOAR analysis
identifies the organization's strengths and opportunities. The analysis removes the
examination of Opportunities and Threats to identify Aspirations and Results. Users
of the SOAR analysis model are focused on outcomes and attempts to determine
where the organization wants to be.
PESTEL Analysis - ANSWER-The word PESTEL is a reference to the different
factors to be analyzed: Political, Economic, Social, Technology, Environmental, and
Legal. It is important to mention that the use of the PESTEL analysis may require the
planning team to perform such research or gather data. This is especially true for the
Economic and Technology categories.
SWOT analysis - ANSWER-The SWOT (Strengths, Weaknesses, Opportunities, and
Threats) analysis is a strategic planning model that helps organizations identify
where they're doing well and where they can improve, both from an internal and
, external perspective. It helps you focus on your strengths, minimizes threats, and
takes the greatest possible advantage of opportunities available to you.
Vision Statement - ANSWER-reflects where the organization is going. Vision
statements do not have a particular length. They can be as short or as long as
needed to get the point across.
Flow chart - ANSWER-A simple map demonstrating the steps in its process. The
flowchart will identify the beginning (with inputs) and outputs).
Cross Functional Flow Chart - ANSWER-A more sophisticated version of the
traditional flowchart that includes additional information such as roles and
responsibilities, user boundaries, and stakeholder relationships. The cross-functional
flowchart looks similar because it includes the same symbols as a traditional
flowchart; however, it also has "swim lane" which indicate where the responsibilities
belong.
Process mapping - ANSWER-Procurement should consider the use of process
mapping in their planning and execution of new or revised processes. The mere
process of developing the map allows users to quickly identify any gaps or holes in
the process, which must be addressed prior to implementation. Likewise, the map
itself provides a much easier illustration for stakeholders to follow. A good process
map is typically developed by a team of stakeholders, who may offer different
perceptions of the steps to reach desired outcomes. There are several types of maps
that professionals may use to communicate the process.
Procedure Manuals - ANSWER-The procurement goals, objectives, and
responsibilities
A step-by-step outline of the procurement process including processing of
requisitions, solicitations, bid evaluation and award, issuance of purchase orders and
contracts, follow-up, and contract administration.
Guidelines and steps for preparing procurement requisitions, developing requisitions,
receiving and inspection, and documenting vendor performance.
A step-by-step outline of property and supply management programs including
inventory control and processes for transfer and disposal of surplus property.
Other special procedures such as the use of cooperative purchasing programs and
payment processes.
A listing of important forms used in the procurement process, instructions to bidders
and general conditions governing contracting, and a glossary of procurement terms.
Strategic Procurement planning - ANSWER-The goal of strategic procurement
planning is to establish a set of agreed-upon tactical goals and objectives within the
operational context of the entity, thus linking resource allocation decisions in a
priority-setting model. A thorough and well-crafted strategic procurement plan will
generate an effective and efficient procurement system.
A Procurement Specialist in a large city is in the planning stages of a waste
management contract in a municipality in which labor unions are prevalent. Which is
a concern that may be addressed in the solicitation? - ANSWER-Workers safety,
