CPPB Exam Prep – Questions With Accurate
Solutions
What does the procurement policy of an entity reflects? Correct
Answer - -The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods
and services; this may not apply to state or local entities
What should the overall purpose of a procurement policy manual
be? Correct Answer - -Establish the legal authority of the
procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with
the procurement system
-Provide for increased efficiency, economy, and flexibility in public
procurement activities and maximize to the fullest extent the
purchasing power of the entity
-Foster effective broad-based competition from all segments of the
supplier community
-Safeguard the integrity of the procurement system and protect
against corruption, waste, fraud and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal
requirements, in the policies and practices of suppliers and
subcontractors wishing to do business with the entity
What should policy and procedure manuals be? Correct Answer -
They must be well organized and should contain a clear definition of
the purpose of each manual and its intended use.
,What must be done to ensure proper organizational impact with a
policy and procedure manual? Correct Answer - The Chief
Executive Officer of the entity should endorse each manual and the
manuals should be produced in a manner that facilitates revision as
changes will surely happen through new legislation and increased
efficiencies in processes.
What are two examples of policies that represent entity objectives?
Correct Answer - -a set-aside/goal that allows an established
percentage of the business conducted with an entity to be excluded
from the general competitive pool and purchased from a specialized
class of business
-a policy that encourages and promotes a recycling program which
includes procuring recycled goods
What must Procurement professionals involved in the
establishment of policy manuals be? Correct Answer - -be
responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established
procurement policies and procedures
How are procedure manuals written? Correct Answer - They
are written at a finer level of detail that sets out processes, forms
and steps.
Who primarily uses procedure manuals? Correct Answer -
They are primarily used by the end user and procurement staff, the
procedures manual provides guidelines and steps for preparing
purchasing requisitions, developing specifications, receiving and
inspection, and reporting and documenting supplier performance.
,What do procedure manuals detail? Correct Answer - They
detail the business processes of Procurement and describe the
entity, duties of staff, signing authorities, procedures to be followed,
and forms and filing systems to be used.
What is a supplier manual? Correct Answer - A supplier
manual provides formal and extensive information for suppliers
seeking to do business with the entity.
What should a supplier manual include? Correct Answer - -
general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible
supplier
-how are are to be submitted, public openings of offers, and the
policy regarding late submissions
What are the characteristics of a supplier manual? Correct Answer
- -well organized, clear and easy to understand
-clear definition of the purpose and a consistent approach to
decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
-supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? Correct Answer - Yes, they
are inherent powers that are granted by a constitution, charter or
act.
, Does a government official have inherent power? Correct Answer
- No, for purposes of public procurement, there must be a specific
authorization from officials in the executive branch of government
to enter into contracts. Without that authority, the officials may not
do so. The existence of such authority is the foundation of any public
procurement system.
Who passes laws and/or ordinances to generally define the scope of
authority and identifies who may exercise that authority? Correct
Answer - Legislative bodies.
What are the most effective procurement statutes and ordinances?
Correct Answer - Those that establish the general parameters of
an official's contracting or procurement authority and authorize that
official to promulgate rules, regulations or policies to implement it.
Is Government procurement restricted to activities that are
authorized by law? Correct Answer - Yes, the authority of the
central procurement department is limited by what has been
included in the enabling legislation.
How is the private sector restricted in procurement? Correct
Answer - They may do whatever the law does not prohibit.
What does enabling legislation include? Correct Answer - -
constitutions
-statutes
-ordinances and charters
-rules and regulations
-policy
-procurement procedures
What are the three primary sources of procurement laws in any
entity? Correct Answer - -Statutory Laws
Solutions
What does the procurement policy of an entity reflects? Correct
Answer - -The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods
and services; this may not apply to state or local entities
What should the overall purpose of a procurement policy manual
be? Correct Answer - -Establish the legal authority of the
procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with
the procurement system
-Provide for increased efficiency, economy, and flexibility in public
procurement activities and maximize to the fullest extent the
purchasing power of the entity
-Foster effective broad-based competition from all segments of the
supplier community
-Safeguard the integrity of the procurement system and protect
against corruption, waste, fraud and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal
requirements, in the policies and practices of suppliers and
subcontractors wishing to do business with the entity
What should policy and procedure manuals be? Correct Answer -
They must be well organized and should contain a clear definition of
the purpose of each manual and its intended use.
,What must be done to ensure proper organizational impact with a
policy and procedure manual? Correct Answer - The Chief
Executive Officer of the entity should endorse each manual and the
manuals should be produced in a manner that facilitates revision as
changes will surely happen through new legislation and increased
efficiencies in processes.
What are two examples of policies that represent entity objectives?
Correct Answer - -a set-aside/goal that allows an established
percentage of the business conducted with an entity to be excluded
from the general competitive pool and purchased from a specialized
class of business
-a policy that encourages and promotes a recycling program which
includes procuring recycled goods
What must Procurement professionals involved in the
establishment of policy manuals be? Correct Answer - -be
responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established
procurement policies and procedures
How are procedure manuals written? Correct Answer - They
are written at a finer level of detail that sets out processes, forms
and steps.
Who primarily uses procedure manuals? Correct Answer -
They are primarily used by the end user and procurement staff, the
procedures manual provides guidelines and steps for preparing
purchasing requisitions, developing specifications, receiving and
inspection, and reporting and documenting supplier performance.
,What do procedure manuals detail? Correct Answer - They
detail the business processes of Procurement and describe the
entity, duties of staff, signing authorities, procedures to be followed,
and forms and filing systems to be used.
What is a supplier manual? Correct Answer - A supplier
manual provides formal and extensive information for suppliers
seeking to do business with the entity.
What should a supplier manual include? Correct Answer - -
general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible
supplier
-how are are to be submitted, public openings of offers, and the
policy regarding late submissions
What are the characteristics of a supplier manual? Correct Answer
- -well organized, clear and easy to understand
-clear definition of the purpose and a consistent approach to
decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
-supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? Correct Answer - Yes, they
are inherent powers that are granted by a constitution, charter or
act.
, Does a government official have inherent power? Correct Answer
- No, for purposes of public procurement, there must be a specific
authorization from officials in the executive branch of government
to enter into contracts. Without that authority, the officials may not
do so. The existence of such authority is the foundation of any public
procurement system.
Who passes laws and/or ordinances to generally define the scope of
authority and identifies who may exercise that authority? Correct
Answer - Legislative bodies.
What are the most effective procurement statutes and ordinances?
Correct Answer - Those that establish the general parameters of
an official's contracting or procurement authority and authorize that
official to promulgate rules, regulations or policies to implement it.
Is Government procurement restricted to activities that are
authorized by law? Correct Answer - Yes, the authority of the
central procurement department is limited by what has been
included in the enabling legislation.
How is the private sector restricted in procurement? Correct
Answer - They may do whatever the law does not prohibit.
What does enabling legislation include? Correct Answer - -
constitutions
-statutes
-ordinances and charters
-rules and regulations
-policy
-procurement procedures
What are the three primary sources of procurement laws in any
entity? Correct Answer - -Statutory Laws
