MCPPO EXAM PRACTICE QUESTIONS AND
100% VERIFIED ANSWERS!!
What does Chapter 30B apply to?
-procurement of supplies and services
-disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property...by governmental
body
What does governmental body include?
-cities
-towns
-regional school districts
-horace mann charter schools
-counties
-agencies, boards, commissions, authorities, departments, or instrumentalities of above
What is an invalid contract?
any contract in violation of MGL c30B is invalid.
Can you make payments to an invalid contract for supplies or work has been delivered?
NO, according to MGL c30 s17b
What is the record keeping requirements for MGL c30B?
All written records must be maintained for a period of 6 years from the date of final payment
under the contract and all of these records be be available for public inspection, except that
proposals submitted in response to a request for proposal (RFP) issues under MGL c30B s6,
remain confidential until the completion of evaluations.
What is the telephone number for the inspector generals office?
617-727-9140
What is a CPO?
,Chief procurent officer
What is the responsibility of a CPO?
-all activities related to buying, leasing, renting, or otherwise acquiring supplies and services for
all departments.
-overseeing the solicitation; evaluating quotes, bids, and proposals; and awarding contracts.
-ensures that local jurisdictions contracting practices are carried out in accordance with state law
and local requirements.
Can a CPO delegate some or all purchasing functions to the heads of boards or department
or to other employees?
YES
What are the three thresholds under MGL c30B?
-contracts for less than $10K
-contracts for $10K + up to less than $50K/100K schools
-contracts for $50K/100K(schools) or more
Can you split/divide the spending thresholds in a contract under MGL c30B?
NO
For purchases less than $10K, what are the requirements under MGL c30B?
-use "sound business practices"
What is the definition of "sound business practices?"
"ensuring the receipt of a favorable price by periodically soliciting price lists or quotes"
Under MGL c30B, what are the requirements for supplies or services for at least $10K, but
less than $50K/100K (schools)?
-must solicit 3 oral or written quotes and award the contract to the responsible vendor who gives
you the lowest quote, that meets your purchase description
-document it
, What is a responsible vendor?
has the capability to perform fully the contract requirements and the integrity and reliability that
assure good faith performance
What is a purchase description?
Specifications or scope of services or work
What is Scope of Services?
Description of your needs in sufficient detail to ensure realistic, comparable prices
What are two specific quality requirements?
-Specify standards of quality for the supplies or services to be procured
-specify qualifications that a vendor must possess in order to properly perform the contract
Are you required to write a purchase description/specification/scope of work for purchases
less than $50K?
No, it is not required, but recommended to adequately describe your needs for the vendor and
must be consistent for all vendors providing a quote.
Under what grounds should you award the contract to the vendor for purchases less than
$50K?
When you have identified the lowest-priced offer that meets your purchase description.
If the value of your bid is $50 or more do you have to advertise for sealed bids?
YES
What is an "Invitation for Bid" (IFB) process?
Allows you to select the lowest priced bid from a responsible and responsive vendor who meets
your purchase description.
What are the steps are included for an IFB?
-prepare the IFB
-advertise and distribute the IFB
100% VERIFIED ANSWERS!!
What does Chapter 30B apply to?
-procurement of supplies and services
-disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property...by governmental
body
What does governmental body include?
-cities
-towns
-regional school districts
-horace mann charter schools
-counties
-agencies, boards, commissions, authorities, departments, or instrumentalities of above
What is an invalid contract?
any contract in violation of MGL c30B is invalid.
Can you make payments to an invalid contract for supplies or work has been delivered?
NO, according to MGL c30 s17b
What is the record keeping requirements for MGL c30B?
All written records must be maintained for a period of 6 years from the date of final payment
under the contract and all of these records be be available for public inspection, except that
proposals submitted in response to a request for proposal (RFP) issues under MGL c30B s6,
remain confidential until the completion of evaluations.
What is the telephone number for the inspector generals office?
617-727-9140
What is a CPO?
,Chief procurent officer
What is the responsibility of a CPO?
-all activities related to buying, leasing, renting, or otherwise acquiring supplies and services for
all departments.
-overseeing the solicitation; evaluating quotes, bids, and proposals; and awarding contracts.
-ensures that local jurisdictions contracting practices are carried out in accordance with state law
and local requirements.
Can a CPO delegate some or all purchasing functions to the heads of boards or department
or to other employees?
YES
What are the three thresholds under MGL c30B?
-contracts for less than $10K
-contracts for $10K + up to less than $50K/100K schools
-contracts for $50K/100K(schools) or more
Can you split/divide the spending thresholds in a contract under MGL c30B?
NO
For purchases less than $10K, what are the requirements under MGL c30B?
-use "sound business practices"
What is the definition of "sound business practices?"
"ensuring the receipt of a favorable price by periodically soliciting price lists or quotes"
Under MGL c30B, what are the requirements for supplies or services for at least $10K, but
less than $50K/100K (schools)?
-must solicit 3 oral or written quotes and award the contract to the responsible vendor who gives
you the lowest quote, that meets your purchase description
-document it
, What is a responsible vendor?
has the capability to perform fully the contract requirements and the integrity and reliability that
assure good faith performance
What is a purchase description?
Specifications or scope of services or work
What is Scope of Services?
Description of your needs in sufficient detail to ensure realistic, comparable prices
What are two specific quality requirements?
-Specify standards of quality for the supplies or services to be procured
-specify qualifications that a vendor must possess in order to properly perform the contract
Are you required to write a purchase description/specification/scope of work for purchases
less than $50K?
No, it is not required, but recommended to adequately describe your needs for the vendor and
must be consistent for all vendors providing a quote.
Under what grounds should you award the contract to the vendor for purchases less than
$50K?
When you have identified the lowest-priced offer that meets your purchase description.
If the value of your bid is $50 or more do you have to advertise for sealed bids?
YES
What is an "Invitation for Bid" (IFB) process?
Allows you to select the lowest priced bid from a responsible and responsive vendor who meets
your purchase description.
What are the steps are included for an IFB?
-prepare the IFB
-advertise and distribute the IFB
