Records Management UPDATED ACTUAL
Exam Questions and CORRECT Answers
Which program is governed by AFI 33-322? - CORRECT ANSWER - The Air Force
Records Management Program
Which organization level is responsible complete, accurate, trustworthiness, and ease of
accessibility of their records? - CORRECT ANSWER - Every level
What is defined as the records an office uses frequently in current business or until a cutoff
period is met? - CORRECT ANSWER - Active Files
What is defined as the official, or file, or coordination copy created by an action office, complete
with coordination's, enclosures, or related background papers that form a complete file or history
of the action? - CORRECT ANSWER - Record Copy
Who must implement the AF Records Management Program for their organizations IAW AFI
33-322? - CORRECT ANSWER - Commanders
Who provides guidance to tenants and BRMs on local support agreements for program
assistance, training, electronic records storage, staff visits, staging or records shipping? -
CORRECT ANSWER - Command Records Manager (CRM) and Agency Records
Managers (ARM)
What form is used by the BRM to maintain custody of and accountability for staged records and
records transferred to other agencies? - CORRECT ANSWER - Standard Form 135,
Records Transmittal and Receipt
Who works with RCs to properly identify vital records and establish a restoration and disaster
recovery plan for paper and electronic records? - CORRECT ANSWER - Chief of the
Office of Record (COR)
, Who is at the lowest level on the Records Management hierarchy but their duties in the Records
Management Program for their office are extremely important? - CORRECT ANSWER -
Records Custodian (RC)
What type of record is needed to continue day-to-day operations without interruption or mission
degradation after a disaster or emergency? - CORRECT ANSWER - Vital Records
List two examples of vital records - CORRECT ANSWER - Emergency operation records
and plans, orders of succession
Which records are instrumental to the reconstruction of an organization during and after national
security emergencies, other emergencies, or disaster conditions? - CORRECT ANSWER -
Emergency Operations Records
Which records uphold the legal rights and interests of individual citizens and their government
and include research, social security, retirement, payroll, and insurance records? - CORRECT
ANSWER - Rights and Interests Records
Who is responsible for identifying the function's vital records and approving the vital record
inventory? - CORRECT ANSWER - Chief of the Office of Record (COR)
What is the retention period for records transferred to NARA? - CORRECT ANSWER -
10 years or more
What is defined as a storage area that receives and maintains inactive records in less costly space
and equipment than Air Force uses in current files areas? - CORRECT ANSWER -
Staging Area
What is the retention period of records retained in a staging area? - CORRECT
ANSWER - 8 years or less
Exam Questions and CORRECT Answers
Which program is governed by AFI 33-322? - CORRECT ANSWER - The Air Force
Records Management Program
Which organization level is responsible complete, accurate, trustworthiness, and ease of
accessibility of their records? - CORRECT ANSWER - Every level
What is defined as the records an office uses frequently in current business or until a cutoff
period is met? - CORRECT ANSWER - Active Files
What is defined as the official, or file, or coordination copy created by an action office, complete
with coordination's, enclosures, or related background papers that form a complete file or history
of the action? - CORRECT ANSWER - Record Copy
Who must implement the AF Records Management Program for their organizations IAW AFI
33-322? - CORRECT ANSWER - Commanders
Who provides guidance to tenants and BRMs on local support agreements for program
assistance, training, electronic records storage, staff visits, staging or records shipping? -
CORRECT ANSWER - Command Records Manager (CRM) and Agency Records
Managers (ARM)
What form is used by the BRM to maintain custody of and accountability for staged records and
records transferred to other agencies? - CORRECT ANSWER - Standard Form 135,
Records Transmittal and Receipt
Who works with RCs to properly identify vital records and establish a restoration and disaster
recovery plan for paper and electronic records? - CORRECT ANSWER - Chief of the
Office of Record (COR)
, Who is at the lowest level on the Records Management hierarchy but their duties in the Records
Management Program for their office are extremely important? - CORRECT ANSWER -
Records Custodian (RC)
What type of record is needed to continue day-to-day operations without interruption or mission
degradation after a disaster or emergency? - CORRECT ANSWER - Vital Records
List two examples of vital records - CORRECT ANSWER - Emergency operation records
and plans, orders of succession
Which records are instrumental to the reconstruction of an organization during and after national
security emergencies, other emergencies, or disaster conditions? - CORRECT ANSWER -
Emergency Operations Records
Which records uphold the legal rights and interests of individual citizens and their government
and include research, social security, retirement, payroll, and insurance records? - CORRECT
ANSWER - Rights and Interests Records
Who is responsible for identifying the function's vital records and approving the vital record
inventory? - CORRECT ANSWER - Chief of the Office of Record (COR)
What is the retention period for records transferred to NARA? - CORRECT ANSWER -
10 years or more
What is defined as a storage area that receives and maintains inactive records in less costly space
and equipment than Air Force uses in current files areas? - CORRECT ANSWER -
Staging Area
What is the retention period of records retained in a staging area? - CORRECT
ANSWER - 8 years or less
