ASAP ED 500 Exam 2025 Questions and
Answers
Two links need to be made between Location and Service Area and between Department and
Location. What are they? - ANS ADT and billing
True or False: Each Room record may contain only one Bed record. - ANS False; while Epic
recommends maintaining a 1:1 room and bed ratio, multiple bed records can be linked to a
room record.
Explain a reason why you would want to create a Patient List for your Emergency Department. -
ANS There are two primary reasons. 1) The ED tracking tools are periodically refreshed
against this pre-filtered list of patients linked to the ED. 2) Other users outside the department
can use this list to view information about patients in the ED without leaving their locations.
You have created a Patient List and attached it to your department. But, when your users log in
and access the ED Manager, no beds appear. What do you need to do on the following screen
to fix this and why? - ANS Bed Occupancy Status must be set to 'Both occupied and
unoccupied beds' in order for empty beds to show up on the ED Manager.
Define the Term Facility structure - ANS Facility structure is often dictated by either billing
(e.g., Resolute) or ADT systems, and it is only necessary to attach a new department to the
appropriate level within an existing structure. In training, we can emulate that.
Make sure you can perform the following tasks:
Pg. 1 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
,Create and properly link a Department record for use in your organization
Use the Bed Administration activity to build Room and Bed records
Create a Patient List for your department - ANS Talk about where this is Done
True or False: All Epic master files are accessible from within Chronicles. - ANS True
List the options available in a Care Area record's Linked ADT Arrival Status field and explain
what that field affects. - ANS Expected: Sets the ADT Status of patients placed in this care
area to Expected. Waiting: Sets the ADT Status of patients placed in this care area to Waiting.
Roomed: Sets the ADT Status of patients placed in this care area to Roomed.
This field also filters what types of care areas you will be able to add into the Department
record in text. For example, you may not add a Care Area with a Roomed ADT Arrival Status in
the Expected Care Area section of your Department record.
In which master file can you determine the layout of care areas in the ED Manager activity? -
ANS Departments/Units (DEP), on the ED Manager Settings screen
In the In-Class Exercises for this chapter, in the first four Care Area records we built, we left the
ED Manager View field blank. However, when we tested our build, we saw that columns were
indeed displaying for those care areas in the ED Manager. How is that possible? - ANS The ED
Manager View field in a Care Area record is an override to the default view specified in the
profile. When we tested our build in class, we logged in as the nurse on our info sheets. The
nurse's user records are linked to a profile that has a default Manager view specified.
Whenever we log in to our ED, Hyperspace first consults our Care Area records to see whether
a view is attached. If not, it uses the profile view.
Define the following term - Care Area - ANS it is often desirable to display details about
patients in similar areas of the ED together in context with one another. In ASAP ED, the
concept of a collection of rooms is referred to as a Care Area.
Pg. 2 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
, Define the following term - ADT Status - ANS ASAP also comes with three ADT Arrival
Statuses. These statuses are used by the system regardless of whether Epic's Grand Central
software is licensed and denote the ADT status for the patient (which is different than the
patient status).
Define the following term - ToolTip - ANS ToolTip Label - The label that displays with the
information in the tooltip when a user rests the mouse pointer over a patient's name.
Tooltip Extension - A record containing code that accesses the information for the tooltip when
a user rests the mouse over a patient's name on the ED Manager or ED Map.
Define the following term - View - ANS A View record (LVW) is a collection of columns used
to present information on the ED tracking tools that appear on ASAP users' home activities.
View records can be embedded within the ED Manager, the Track Board, and the Unit Map
Describe how you could Perform the following tasks:
- Configure a Care Area record - ANS First you have to go into Chronicles and Create the
Acute Area, then you need to define the Care Area Settings such as Linked ADT Arrival Status,
Admission Confirmation and Transfer Confirmation Record.
Finally you would then Link you Department to your Care Area
-Think about the difference between the different care areas, specially the waiting care area.-
Pgs 3*13 -3*20
Explain the Following Concepts:
- The distinctions among Expected, Waiting, and Roomed care areas
- The proper links that need to be made among the Care Areas, Department, and Rooms master
files
Pg. 3 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
Answers
Two links need to be made between Location and Service Area and between Department and
Location. What are they? - ANS ADT and billing
True or False: Each Room record may contain only one Bed record. - ANS False; while Epic
recommends maintaining a 1:1 room and bed ratio, multiple bed records can be linked to a
room record.
Explain a reason why you would want to create a Patient List for your Emergency Department. -
ANS There are two primary reasons. 1) The ED tracking tools are periodically refreshed
against this pre-filtered list of patients linked to the ED. 2) Other users outside the department
can use this list to view information about patients in the ED without leaving their locations.
You have created a Patient List and attached it to your department. But, when your users log in
and access the ED Manager, no beds appear. What do you need to do on the following screen
to fix this and why? - ANS Bed Occupancy Status must be set to 'Both occupied and
unoccupied beds' in order for empty beds to show up on the ED Manager.
Define the Term Facility structure - ANS Facility structure is often dictated by either billing
(e.g., Resolute) or ADT systems, and it is only necessary to attach a new department to the
appropriate level within an existing structure. In training, we can emulate that.
Make sure you can perform the following tasks:
Pg. 1 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
,Create and properly link a Department record for use in your organization
Use the Bed Administration activity to build Room and Bed records
Create a Patient List for your department - ANS Talk about where this is Done
True or False: All Epic master files are accessible from within Chronicles. - ANS True
List the options available in a Care Area record's Linked ADT Arrival Status field and explain
what that field affects. - ANS Expected: Sets the ADT Status of patients placed in this care
area to Expected. Waiting: Sets the ADT Status of patients placed in this care area to Waiting.
Roomed: Sets the ADT Status of patients placed in this care area to Roomed.
This field also filters what types of care areas you will be able to add into the Department
record in text. For example, you may not add a Care Area with a Roomed ADT Arrival Status in
the Expected Care Area section of your Department record.
In which master file can you determine the layout of care areas in the ED Manager activity? -
ANS Departments/Units (DEP), on the ED Manager Settings screen
In the In-Class Exercises for this chapter, in the first four Care Area records we built, we left the
ED Manager View field blank. However, when we tested our build, we saw that columns were
indeed displaying for those care areas in the ED Manager. How is that possible? - ANS The ED
Manager View field in a Care Area record is an override to the default view specified in the
profile. When we tested our build in class, we logged in as the nurse on our info sheets. The
nurse's user records are linked to a profile that has a default Manager view specified.
Whenever we log in to our ED, Hyperspace first consults our Care Area records to see whether
a view is attached. If not, it uses the profile view.
Define the following term - Care Area - ANS it is often desirable to display details about
patients in similar areas of the ED together in context with one another. In ASAP ED, the
concept of a collection of rooms is referred to as a Care Area.
Pg. 2 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
, Define the following term - ADT Status - ANS ASAP also comes with three ADT Arrival
Statuses. These statuses are used by the system regardless of whether Epic's Grand Central
software is licensed and denote the ADT status for the patient (which is different than the
patient status).
Define the following term - ToolTip - ANS ToolTip Label - The label that displays with the
information in the tooltip when a user rests the mouse pointer over a patient's name.
Tooltip Extension - A record containing code that accesses the information for the tooltip when
a user rests the mouse over a patient's name on the ED Manager or ED Map.
Define the following term - View - ANS A View record (LVW) is a collection of columns used
to present information on the ED tracking tools that appear on ASAP users' home activities.
View records can be embedded within the ED Manager, the Track Board, and the Unit Map
Describe how you could Perform the following tasks:
- Configure a Care Area record - ANS First you have to go into Chronicles and Create the
Acute Area, then you need to define the Care Area Settings such as Linked ADT Arrival Status,
Admission Confirmation and Transfer Confirmation Record.
Finally you would then Link you Department to your Care Area
-Think about the difference between the different care areas, specially the waiting care area.-
Pgs 3*13 -3*20
Explain the Following Concepts:
- The distinctions among Expected, Waiting, and Roomed care areas
- The proper links that need to be made among the Care Areas, Department, and Rooms master
files
Pg. 3 Copyright © 2025 Jasonmcconell. ALL RIGHTS RESERVED.
