QPA Exam Review Questions with verified answers
2 Exceptions to Government Record under OPRA Ans✓✓✓ 1. General - inter-
agency or intra-agency advisory, consultative or deliberative material also known
as (ACD or deliberative material exceptions). Must be prepared before a public
agency adopts a policy or makes a decision.
2. Specific - Information which, if disclosed, would give an advantage to
competitors or bidders.
3 E's of a Professionally Functioning Public Purchasing Operation Ans✓✓✓ 1.
Efficiency
2. Effectiveness
3. Economy
3 Main Reasons for UCC Ans✓✓✓ 1. to simplify the law
2. to permit the continued expansion of commercial practices through
customization
3. to make uniform the law
3 Requirements for the Adoptions of a Bond Ans✓✓✓ 1. A Capital Budget has
already adopted a capital budget as part of the annual budget
2. If prior the final adoption of the annual budget, by adoption of a temporary
capital budget which subsequently shall be included in the annual budget
3. If a need is determined afyter adoption of the annual budget, by adoption of a
capital budget or an ammendment to the capital budget.
4 Elements of a Contract Ans✓✓✓ 1. Capable Parties - having legasl mental
capacity
, 2. Mutual Consent - voluntary agreement
3. Lawful Objective - legal matter
4. Sufficient Cause to Contract - consideration, something for something
5 Factors Affecting the Organizational Placement & Management role of
Purchasing. Ans✓✓✓ 1. Organizational & Management Philosophy
2. Custom
3. Political Envirnoment & History
4. Size of the Purchasing Operation
5. Resources Available
6 Types of Methods of Disposition, disposal or purging Ans✓✓✓ 1. Sealed Bids
2. Public Auctions
3. E-Proicurement Pilot Program & E-Government For Government
4. Transfers
5. Trade-Ins
6. Sales to Other Local Contracting Units
Basic Purchasing Forms Ans✓✓✓ 1. Bid Proposal & Quote Forms
2. Requisition - User department or agency uses for requests for goods or services
3. Purchase Order - Authorizes the vendor to provide goods or perform services
requested
4. Receiving Report - Acknowledgement of Goods
5. Properly executed invoice (sufficient info to make payment)
2 Exceptions to Government Record under OPRA Ans✓✓✓ 1. General - inter-
agency or intra-agency advisory, consultative or deliberative material also known
as (ACD or deliberative material exceptions). Must be prepared before a public
agency adopts a policy or makes a decision.
2. Specific - Information which, if disclosed, would give an advantage to
competitors or bidders.
3 E's of a Professionally Functioning Public Purchasing Operation Ans✓✓✓ 1.
Efficiency
2. Effectiveness
3. Economy
3 Main Reasons for UCC Ans✓✓✓ 1. to simplify the law
2. to permit the continued expansion of commercial practices through
customization
3. to make uniform the law
3 Requirements for the Adoptions of a Bond Ans✓✓✓ 1. A Capital Budget has
already adopted a capital budget as part of the annual budget
2. If prior the final adoption of the annual budget, by adoption of a temporary
capital budget which subsequently shall be included in the annual budget
3. If a need is determined afyter adoption of the annual budget, by adoption of a
capital budget or an ammendment to the capital budget.
4 Elements of a Contract Ans✓✓✓ 1. Capable Parties - having legasl mental
capacity
, 2. Mutual Consent - voluntary agreement
3. Lawful Objective - legal matter
4. Sufficient Cause to Contract - consideration, something for something
5 Factors Affecting the Organizational Placement & Management role of
Purchasing. Ans✓✓✓ 1. Organizational & Management Philosophy
2. Custom
3. Political Envirnoment & History
4. Size of the Purchasing Operation
5. Resources Available
6 Types of Methods of Disposition, disposal or purging Ans✓✓✓ 1. Sealed Bids
2. Public Auctions
3. E-Proicurement Pilot Program & E-Government For Government
4. Transfers
5. Trade-Ins
6. Sales to Other Local Contracting Units
Basic Purchasing Forms Ans✓✓✓ 1. Bid Proposal & Quote Forms
2. Requisition - User department or agency uses for requests for goods or services
3. Purchase Order - Authorizes the vendor to provide goods or perform services
requested
4. Receiving Report - Acknowledgement of Goods
5. Properly executed invoice (sufficient info to make payment)
