NJ QPA Exam Questions with verified answers
"Value engineering construction change order" Ans✓✓✓ A change order that
results in cost reduction to a project or any portion of the work from the original
bid specs after a construction contract is awarded
"Value engineering construction proposal" Ans✓✓✓ A cost reduction proposal
based based on analysis by a contractor of the items needed for the completion
of the contract .
3 Types of Bid Guarantee Ans✓✓✓ 1. Bid bond
2. Cashiers Check
3. Certified Check
6 Reasons for Rejection of Bids Ans✓✓✓ a. lowest bid substantially exceeds the
cost estimates for the goods or services
b. lowest bid substantially exceeds the contracting unit's appropriation for the
goods or services
c. The governing body decides to abandon the project for provision or
performance of the goods or services.
d. contracting unit wants to substantially revise the specs for goods or services
e. purposes or provisions or both of P.L. 1971 c. 198
(C:40A:11-1 et seq.)
are being violated
f. governing body decides to use the State Authorized Contract .
,A Proper Agreement Should: Ans✓✓✓ 1. Clearly define and direct contractor
performance requirements
2. Effect a well-defined distribution of risks involved between a public entity and
contractor
3. Provide complete and clear instructions for fair and reasonable payment for
work performed
A.D.R. definition Ans✓✓✓ methods to resolve disputes are written into the
construction contract such as: mediation, binding arbitration, or non-binding
arbitration
pursuant to industry standards, prior to being submitted to a court for
adjudication.
Accounting for Fixed Assests Ans✓✓✓ All local units must have and maintain a
fixed assets reporting system
Advantages to Green Purchasing Ans✓✓✓ * Increased worker safety
* Increased awareness of environmental issues
* enhanced communication between and among local units
* opportunities for resource conservation
* long term reductions in purchasing and labor costs
* providing a safer environment for the public
Advertisement for Bids Ans✓✓✓ 10 Days Prior
Agency Ans✓✓✓ the fiduciary relation resulting from the manifestation of
consent by one person to another that the other shall act on his or her behalf and
,subject to his or her control, and consent by the other so to act. (an agency
relationship is one in which an agent, (employee) agrees to act on behalf of the
principal (employer))
Aggregate (Definition) Ans✓✓✓ means the sums expended or to be expended
for the provision or performance of any goods or services in connection with the
same immediate purpose or task, or the furnishing of similar goods or services,
during the same contract year through a contract awarded by a contracting agent.
Aggregation is Incorrect Ans✓✓✓ 1. estimates of goods/services needed during
the year are incorrectly anticipated to be less than the bid threshold
2. goods/services were incorrectly determined to be exempt from bid
3. Governing body or elected official can determine if public bidding or solicitation
of quotations is most advantageous.
4. If less than 15% of bid threshold, QPA may solicit quotes
for the remaining amount
5. When seeking authorization to solicit quotes the QPA
must certify the need for additional goods/services, provide description of how
similar goods/services have been provided during the contract year to date,
obtain a resolution from the governing body approving the purchase, provide a
report of all procuremens made to the full governing body
Agreements with Escalation Provisions Ans✓✓✓ -provides for either upward or
downward revision of the stated price upon the occurrence of certain
contingencies that are defined in an agreement.
-items such as gasoline and fuel oil.
, American goods and products to be used where possible Ans✓✓✓ Has to be in
bid spec.
Only manufactured and farm products of the US where available
-mandatory requirement
-where possible is different
Americans With Disabilities Act of 1990 Ans✓✓✓ Mandatory language starting
with bid threshold. no signature required.
Include in the contract to be read.
Amount of bid guarantee Ans✓✓✓ 10% of the Bid, not to exceed $20,000
Apparent Authority Ans✓✓✓ supplier believes that someone has the authority to
make a purchase and the principal does not object.
Authority of Agent Ans✓✓✓ Agents are given authority by the principal to deal
with third parties in one of three ways. Express Authority, Implied Authority,
Apparent Authority.
Award of Bid Opening Ans✓✓✓ 60 Days
Award of Contracts
$17.5K and up Ans✓✓✓ Awarded by the governing body and subject to Pay to
Play
Award of Contracts
"Value engineering construction change order" Ans✓✓✓ A change order that
results in cost reduction to a project or any portion of the work from the original
bid specs after a construction contract is awarded
"Value engineering construction proposal" Ans✓✓✓ A cost reduction proposal
based based on analysis by a contractor of the items needed for the completion
of the contract .
3 Types of Bid Guarantee Ans✓✓✓ 1. Bid bond
2. Cashiers Check
3. Certified Check
6 Reasons for Rejection of Bids Ans✓✓✓ a. lowest bid substantially exceeds the
cost estimates for the goods or services
b. lowest bid substantially exceeds the contracting unit's appropriation for the
goods or services
c. The governing body decides to abandon the project for provision or
performance of the goods or services.
d. contracting unit wants to substantially revise the specs for goods or services
e. purposes or provisions or both of P.L. 1971 c. 198
(C:40A:11-1 et seq.)
are being violated
f. governing body decides to use the State Authorized Contract .
,A Proper Agreement Should: Ans✓✓✓ 1. Clearly define and direct contractor
performance requirements
2. Effect a well-defined distribution of risks involved between a public entity and
contractor
3. Provide complete and clear instructions for fair and reasonable payment for
work performed
A.D.R. definition Ans✓✓✓ methods to resolve disputes are written into the
construction contract such as: mediation, binding arbitration, or non-binding
arbitration
pursuant to industry standards, prior to being submitted to a court for
adjudication.
Accounting for Fixed Assests Ans✓✓✓ All local units must have and maintain a
fixed assets reporting system
Advantages to Green Purchasing Ans✓✓✓ * Increased worker safety
* Increased awareness of environmental issues
* enhanced communication between and among local units
* opportunities for resource conservation
* long term reductions in purchasing and labor costs
* providing a safer environment for the public
Advertisement for Bids Ans✓✓✓ 10 Days Prior
Agency Ans✓✓✓ the fiduciary relation resulting from the manifestation of
consent by one person to another that the other shall act on his or her behalf and
,subject to his or her control, and consent by the other so to act. (an agency
relationship is one in which an agent, (employee) agrees to act on behalf of the
principal (employer))
Aggregate (Definition) Ans✓✓✓ means the sums expended or to be expended
for the provision or performance of any goods or services in connection with the
same immediate purpose or task, or the furnishing of similar goods or services,
during the same contract year through a contract awarded by a contracting agent.
Aggregation is Incorrect Ans✓✓✓ 1. estimates of goods/services needed during
the year are incorrectly anticipated to be less than the bid threshold
2. goods/services were incorrectly determined to be exempt from bid
3. Governing body or elected official can determine if public bidding or solicitation
of quotations is most advantageous.
4. If less than 15% of bid threshold, QPA may solicit quotes
for the remaining amount
5. When seeking authorization to solicit quotes the QPA
must certify the need for additional goods/services, provide description of how
similar goods/services have been provided during the contract year to date,
obtain a resolution from the governing body approving the purchase, provide a
report of all procuremens made to the full governing body
Agreements with Escalation Provisions Ans✓✓✓ -provides for either upward or
downward revision of the stated price upon the occurrence of certain
contingencies that are defined in an agreement.
-items such as gasoline and fuel oil.
, American goods and products to be used where possible Ans✓✓✓ Has to be in
bid spec.
Only manufactured and farm products of the US where available
-mandatory requirement
-where possible is different
Americans With Disabilities Act of 1990 Ans✓✓✓ Mandatory language starting
with bid threshold. no signature required.
Include in the contract to be read.
Amount of bid guarantee Ans✓✓✓ 10% of the Bid, not to exceed $20,000
Apparent Authority Ans✓✓✓ supplier believes that someone has the authority to
make a purchase and the principal does not object.
Authority of Agent Ans✓✓✓ Agents are given authority by the principal to deal
with third parties in one of three ways. Express Authority, Implied Authority,
Apparent Authority.
Award of Bid Opening Ans✓✓✓ 60 Days
Award of Contracts
$17.5K and up Ans✓✓✓ Awarded by the governing body and subject to Pay to
Play
Award of Contracts
