CTCD Exam - Questions With Complete Solutions (A+)
Texas SmartBuy Right Ans - State's e-procurement system for non-IT goods
and services.
DIR Right Ans - State's IT and telecommunications ageny
Contract Advisory Team (CAT) Right Ans - Reviews and makes
recommendations on solicitations with an estimated value of at least $5
million
Quality Assurance Team (QAT) Right Ans - Oversees Major Information
Resources Projects (MIRPs) and associated contracts over $10 million
Agency Procurement Plan Right Ans - DUE annually by November 30th
- a plan that identifies its management controls and purchasing oversight
authority in accordance with the policy guidance contained in the guide
What is the procurement cycle? Right Ans - Procurement Planning
Procurement Method Determination
Vendor Selection
Contract formation & Award
Contract Management
Contract Value Right Ans - Initial Value of the contract, plus any
amendments, renewals and extensions for the contract's full existence
What is the purpose of SPD? Right Ans - delegates purchasing authority to
state agencies for non-IT goods and services
What is the purpose of the statewide contract development team? Right
Ans - develops term, managed, and TXMAS contracts; processes open market
requisitions on behalf of state agencies, universities, and Texas SmartBuy
members
Statewide Contract Management Team Right Ans - Manages statewide
term, managed and TXMAS contracts for use by state agencies
,Promotes full and equal business opportunities for women owned, minority
owned, service and disabled owned based in Texas; subcontracting
opportunity with an estimated contract value of $100k or greater Right
Ans - HUB
Applications supported by SPD Right Ans - VPTS, Texas SmartBuy, CMBL,
TXMAS
Conducts solicitation reviews and delegates purchasing authority to state
agencies for service solicitations valued over $100k Right Ans - POD
(procurement oversight delegation team)
State-wide contracts for non-IT goods and services Right Ans - Texas
SmartBuy
Solicitations and awards for contracts over $25k are required to be posted
where? Right Ans - ESBD (electronic state business daily)
Purchases over 10k - 25k must solicit three active vendors (2 hubs) on what?
Right Ans - CMBL
T/F A copy of the bid list must be placed in the procurement file. Right Ans
- True
What is the scoring model for VPTS? Right Ans - A, B, C, D, F
Allows agencies to score vendors, track vendor performance, and provides
information to contract developers. Right Ans - VPTS
T/F A contract subject to the $5M VPTS reporting may NOT be extended until
applicable vendor performance reports have been submitted to VPTS.
Right Ans - True
When is the Agency Procurement Plan due? Right Ans - Nov 30
When are VPTS reports due for contacts valued over 25k? Right Ans -
within 30 days
,When are VPTS reports due for contracts valued over 5M? Right Ans -
annually & at each milestone
Online directory that provides public procurement professionals the ability to
foster competition between vendors Right Ans - centralized master
bidder's list
Manages Travel expenditures, monitors travel activity, provides discounted
travel services to state agencies, institutions of higher education, and eligible
Texas SmartBuy member Right Ans - State Travel Management Program
Conducts policy research, training and certification and customer support
services. Right Ans - Policy and Outreach
This plan must be submitted by November 30th annually to SPD for potential
contract consolidation? Right Ans - Agency Procurement Plans
The State's e-Procurement system for non-IT goods and services. Right Ans
- Texas SmartBuy
Establishes and manages the state vehicle reporting system, assists state
agencies and institutions of higher education with the management of their
fleet vehicles. Right Ans - Office of Vehicle Fleet Management
Develops statewide term, managed and TXMAS contracts that offer a broad
range of goods and services to state agencies. Right Ans - Statewide
Contract Development Team
Reviews solicitations and issues a letter of delegation of purchasing authority
for an anticipated contract value of $100,000 or greater Right Ans -
Procurement Oversight and Delegation (POD)
Provides opportunities to disadvantaged groups in an effort to remedy
disparity in state procurement and contracting. Right Ans - HUB
A contractor's performance must be reported to this system once a contract
with a value over $25k is completed or otherwise terminated. Right Ans -
VPTS vendor performance tracking system
, Manages Statewide term, managed, and TXMAS contracts for use by state
agencies Right Ans - Statewide Contract Management Team
Provides state agencies and institutions of higher education a variety of mail
operations services Right Ans - Statewide Mail Operations
The State's online system used for posting solicitations for the purposes of
informing vendors of procurement opportunities and providing public notice
of contract awards. Right Ans - ESBD electronic state business daily
What must procurement employees do if there is a potential conflict of
interest (owns or controls and ownership of at least 1% in the business; could
result in a benefit to the employee) Right Ans - disclose
OMR Right Ans - Open Market Requisition
POD Right Ans - Procurement Oversight and Delegation
VPTS Right Ans - Vendor Performance Tracking System
When is vendor communication allowed or limited? Right Ans - fact
gathering-allowed
drafting the solicitation -limited
after solicitation is posted -certain time points
evaluation and negotiation -allowable between response due date and
contract award
My father-in-law submits a bid; where does that relationship fall on the
Nepotism chart? Right Ans - affinity
Can I evaluate a bid from a high school friend that is employed by the bidder?
Right Ans - disclose
I've begun the solicitation drafting process. Can I continue communication
with the vendor community? Right Ans - limited
Going to eat with a potential vendor could be an example of? Right Ans -
appearance of impropriety
Texas SmartBuy Right Ans - State's e-procurement system for non-IT goods
and services.
DIR Right Ans - State's IT and telecommunications ageny
Contract Advisory Team (CAT) Right Ans - Reviews and makes
recommendations on solicitations with an estimated value of at least $5
million
Quality Assurance Team (QAT) Right Ans - Oversees Major Information
Resources Projects (MIRPs) and associated contracts over $10 million
Agency Procurement Plan Right Ans - DUE annually by November 30th
- a plan that identifies its management controls and purchasing oversight
authority in accordance with the policy guidance contained in the guide
What is the procurement cycle? Right Ans - Procurement Planning
Procurement Method Determination
Vendor Selection
Contract formation & Award
Contract Management
Contract Value Right Ans - Initial Value of the contract, plus any
amendments, renewals and extensions for the contract's full existence
What is the purpose of SPD? Right Ans - delegates purchasing authority to
state agencies for non-IT goods and services
What is the purpose of the statewide contract development team? Right
Ans - develops term, managed, and TXMAS contracts; processes open market
requisitions on behalf of state agencies, universities, and Texas SmartBuy
members
Statewide Contract Management Team Right Ans - Manages statewide
term, managed and TXMAS contracts for use by state agencies
,Promotes full and equal business opportunities for women owned, minority
owned, service and disabled owned based in Texas; subcontracting
opportunity with an estimated contract value of $100k or greater Right
Ans - HUB
Applications supported by SPD Right Ans - VPTS, Texas SmartBuy, CMBL,
TXMAS
Conducts solicitation reviews and delegates purchasing authority to state
agencies for service solicitations valued over $100k Right Ans - POD
(procurement oversight delegation team)
State-wide contracts for non-IT goods and services Right Ans - Texas
SmartBuy
Solicitations and awards for contracts over $25k are required to be posted
where? Right Ans - ESBD (electronic state business daily)
Purchases over 10k - 25k must solicit three active vendors (2 hubs) on what?
Right Ans - CMBL
T/F A copy of the bid list must be placed in the procurement file. Right Ans
- True
What is the scoring model for VPTS? Right Ans - A, B, C, D, F
Allows agencies to score vendors, track vendor performance, and provides
information to contract developers. Right Ans - VPTS
T/F A contract subject to the $5M VPTS reporting may NOT be extended until
applicable vendor performance reports have been submitted to VPTS.
Right Ans - True
When is the Agency Procurement Plan due? Right Ans - Nov 30
When are VPTS reports due for contacts valued over 25k? Right Ans -
within 30 days
,When are VPTS reports due for contracts valued over 5M? Right Ans -
annually & at each milestone
Online directory that provides public procurement professionals the ability to
foster competition between vendors Right Ans - centralized master
bidder's list
Manages Travel expenditures, monitors travel activity, provides discounted
travel services to state agencies, institutions of higher education, and eligible
Texas SmartBuy member Right Ans - State Travel Management Program
Conducts policy research, training and certification and customer support
services. Right Ans - Policy and Outreach
This plan must be submitted by November 30th annually to SPD for potential
contract consolidation? Right Ans - Agency Procurement Plans
The State's e-Procurement system for non-IT goods and services. Right Ans
- Texas SmartBuy
Establishes and manages the state vehicle reporting system, assists state
agencies and institutions of higher education with the management of their
fleet vehicles. Right Ans - Office of Vehicle Fleet Management
Develops statewide term, managed and TXMAS contracts that offer a broad
range of goods and services to state agencies. Right Ans - Statewide
Contract Development Team
Reviews solicitations and issues a letter of delegation of purchasing authority
for an anticipated contract value of $100,000 or greater Right Ans -
Procurement Oversight and Delegation (POD)
Provides opportunities to disadvantaged groups in an effort to remedy
disparity in state procurement and contracting. Right Ans - HUB
A contractor's performance must be reported to this system once a contract
with a value over $25k is completed or otherwise terminated. Right Ans -
VPTS vendor performance tracking system
, Manages Statewide term, managed, and TXMAS contracts for use by state
agencies Right Ans - Statewide Contract Management Team
Provides state agencies and institutions of higher education a variety of mail
operations services Right Ans - Statewide Mail Operations
The State's online system used for posting solicitations for the purposes of
informing vendors of procurement opportunities and providing public notice
of contract awards. Right Ans - ESBD electronic state business daily
What must procurement employees do if there is a potential conflict of
interest (owns or controls and ownership of at least 1% in the business; could
result in a benefit to the employee) Right Ans - disclose
OMR Right Ans - Open Market Requisition
POD Right Ans - Procurement Oversight and Delegation
VPTS Right Ans - Vendor Performance Tracking System
When is vendor communication allowed or limited? Right Ans - fact
gathering-allowed
drafting the solicitation -limited
after solicitation is posted -certain time points
evaluation and negotiation -allowable between response due date and
contract award
My father-in-law submits a bid; where does that relationship fall on the
Nepotism chart? Right Ans - affinity
Can I evaluate a bid from a high school friend that is employed by the bidder?
Right Ans - disclose
I've begun the solicitation drafting process. Can I continue communication
with the vendor community? Right Ans - limited
Going to eat with a potential vendor could be an example of? Right Ans -
appearance of impropriety
