MCPPO-Public Contracting Overview
UPDATED Exam Questions and CORRECT
Answers
Less than $10,000 - CORRECT ANSWER - Sound Business Practices-ensuring the receipt
of a favorable price by periodically soliciting price lists or quotes.
At least $10,000 but not more than $50,000 - CORRECT ANSWER - Written Price
Quotations-solicit at least 3 written quotes from vendors that customarily provide the supplies or
services you are procuring, and award the contract to the responsible vendor who gives you the
lowest written quote that meets your purchase description.
Responsible Vendor - CORRECT ANSWER - Under MGL 30B, a responsible vendor has
the capability to perform fully the contract requirements and the integrity and reliability that
assure good faith performance.
More than $50,000 - CORRECT ANSWER - Advertised Competition-must advertise for
sealed bids or proposals.
IFB Process - CORRECT ANSWER - Process requires you to select the lowest priced bid
from a responsible and responsive vendor who meets your purchase description.
RFP Process - CORRECT ANSWER - Allows you to award a contract to the responsible
and responsive vendor who submits the most advantageous proposal, based on price and the
comparative criteria that you defined in the RFP.
Chief Procurement Officer - CORRECT ANSWER - Responsible for all activities related
to buying, leasing, renting, or otherwise acquiring supplies or services for a jurisdiction
regardless of the contract value. Only a Chief Procurement Officer may conduct a request for
proposal process under Chapter 30B.
-Appointed Chief Procurement Officer
, -Jurisdiction must specify in writing that selection of the most advantageous offer requires
comparative judgements in addition to price.
-Must document the reasons for the determination - CORRECT ANSWER - What is
required to use the Chapter 30B RFP process?
Proprietary Specifications - CORRECT ANSWER - Cite specific brand names or have the
effect of restricting the procurement to one product.
Difference between IFB and RFP award - CORRECT ANSWER - -IFB you will select the
best priced bid from a responsible and responsive bidder.
-RFP you will select the most advantageous responsible and responsive proposal, taking into
consideration both price and non-price proposals.
Sole Source Procurement - CORRECT ANSWER - A purchase of supplies or services
without advertising or competition from a single or sole source.
Ch 30B 7 authorizes sole source procurement of supplies or services with a value of $50,000 or
less when a reasonable investigation shows that there is only one practicable source for the
required supply or service. - CORRECT ANSWER - When can sole source procurement
be used?
If you determine in writing, after reasonable investigation, that there is only one practicable
source for the items. - CORRECT ANSWER - When can you use sole source procurement
for contracts valued at more than $50,000?
Maintain a written record of your sole source procurement specifying the following:
-vendor's name
-amount and type of contract awarded
-listing of the supplies or services procured
-basis for your determination that there was only one practicable source for the supplies or
services you purchased - CORRECT ANSWER - What documentation is required for a
sole source procurement?
UPDATED Exam Questions and CORRECT
Answers
Less than $10,000 - CORRECT ANSWER - Sound Business Practices-ensuring the receipt
of a favorable price by periodically soliciting price lists or quotes.
At least $10,000 but not more than $50,000 - CORRECT ANSWER - Written Price
Quotations-solicit at least 3 written quotes from vendors that customarily provide the supplies or
services you are procuring, and award the contract to the responsible vendor who gives you the
lowest written quote that meets your purchase description.
Responsible Vendor - CORRECT ANSWER - Under MGL 30B, a responsible vendor has
the capability to perform fully the contract requirements and the integrity and reliability that
assure good faith performance.
More than $50,000 - CORRECT ANSWER - Advertised Competition-must advertise for
sealed bids or proposals.
IFB Process - CORRECT ANSWER - Process requires you to select the lowest priced bid
from a responsible and responsive vendor who meets your purchase description.
RFP Process - CORRECT ANSWER - Allows you to award a contract to the responsible
and responsive vendor who submits the most advantageous proposal, based on price and the
comparative criteria that you defined in the RFP.
Chief Procurement Officer - CORRECT ANSWER - Responsible for all activities related
to buying, leasing, renting, or otherwise acquiring supplies or services for a jurisdiction
regardless of the contract value. Only a Chief Procurement Officer may conduct a request for
proposal process under Chapter 30B.
-Appointed Chief Procurement Officer
, -Jurisdiction must specify in writing that selection of the most advantageous offer requires
comparative judgements in addition to price.
-Must document the reasons for the determination - CORRECT ANSWER - What is
required to use the Chapter 30B RFP process?
Proprietary Specifications - CORRECT ANSWER - Cite specific brand names or have the
effect of restricting the procurement to one product.
Difference between IFB and RFP award - CORRECT ANSWER - -IFB you will select the
best priced bid from a responsible and responsive bidder.
-RFP you will select the most advantageous responsible and responsive proposal, taking into
consideration both price and non-price proposals.
Sole Source Procurement - CORRECT ANSWER - A purchase of supplies or services
without advertising or competition from a single or sole source.
Ch 30B 7 authorizes sole source procurement of supplies or services with a value of $50,000 or
less when a reasonable investigation shows that there is only one practicable source for the
required supply or service. - CORRECT ANSWER - When can sole source procurement
be used?
If you determine in writing, after reasonable investigation, that there is only one practicable
source for the items. - CORRECT ANSWER - When can you use sole source procurement
for contracts valued at more than $50,000?
Maintain a written record of your sole source procurement specifying the following:
-vendor's name
-amount and type of contract awarded
-listing of the supplies or services procured
-basis for your determination that there was only one practicable source for the supplies or
services you purchased - CORRECT ANSWER - What documentation is required for a
sole source procurement?
