MCPPO-Overview of MGL c30B UPDATED
ACTUAL Exam Questions and CORRECT
Answers
What does Chapter 30B apply to? - CORRECT ANSWER - -procurement of supplies and
services
-disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property...by governmental
body
What does governmental body include? - CORRECT ANSWER - -cities
-towns
-regional school districts
-horace mann charter schools
-counties
-agencies, boards, commissions, authorities, departments, or instrumentalities of above
What is an invalid contract? - CORRECT ANSWER - any contract in violation of MGL
c30B is invalid.
Can you make payments to an invalid contract for supplies or work has been delivered? -
CORRECT ANSWER - NO, according to MGL c30 s17b
What is the record keeping requirements for MGL c30B? - CORRECT ANSWER - All
written records must be maintained for a period of 6 years from the date of final payment under
the contract and all of these records be be available for public inspection, except that proposals
submitted in response to a request for proposal (RFP) issues under MGL c30B s6, remain
confidential until the completion of evaluations.
,What is the telephone number for the inspector generals office? - CORRECT ANSWER -
617-727-9140
What is a CPO? - CORRECT ANSWER - Chief procurent officer
What is the responsibility of a CPO? - CORRECT ANSWER - -all activities related to
buying, leasing, renting, or otherwise acquiring supplies and services for all departments.
-overseeing the solicitation; evaluating quotes, bids, and proposals; and awarding contracts.
-ensures that local jurisdictions contracting practices are carried out in accordance with state law
and local requirements.
Can a CPO delegate some or all purchasing functions to the heads of boards or department or to
other employees? - CORRECT ANSWER - YES
What are the three thresholds under MGL c30B? - CORRECT ANSWER - -contracts for
less than $10K
-contracts for $10K + up to less than $35K
-contracts for $35K or more
Can you split/divide the spending thresholds in a contract under MGL c30B? - CORRECT
ANSWER - NO
For purchases less than $10K, what are the requirements under MGL c30B? - CORRECT
ANSWER - -use "sound business practices"
What is the definition of "sound business practices?" - CORRECT ANSWER - "ensuring
the receipt of a favorable price by periodically soliciting price lists or quotes"
Under MGL c30B, what are the requirements for supplies or services for at least $10K, but less
than $35K? - CORRECT ANSWER - -must solicit 3 oral or written quotes and award the
, contract to the responsible vendor who gives you the lowest quote, that meets your purchase
description
-document it
What is a responsible vendor? - CORRECT ANSWER - has the capability to perform fully
the contract requirements and the integrity and reliability that assure good faith performance
What is a purchase description? - CORRECT ANSWER - Specifications or scope of
services or work
What is Scope of Services? - CORRECT ANSWER - Description of your needs in
sufficient detail to ensure realistic, comparable prices
What are two specific quality requirements? - CORRECT ANSWER - -Specify standards
of quality for the supplies or services to be procured
-specify qualifications that a vendor must possess in order to properly perform the contract
Are you required to write a purchase description/specification/scope of work for purchases less
than $35K? - CORRECT ANSWER - No, it is not required, but recommended to
adequately describe your needs for the vendor and must be consistent for all vendors providing a
quote.
Under what grounds should you award the contract to the vendor for purchases less than $35K? -
CORRECT ANSWER - When you have identified the lowest-priced offer that meets your
purchase description.
If the value of your bid is $35K or more do you have to advertise for sealed bids? - CORRECT
ANSWER - YES
What is an "Invitation for Bid" (IFB) process? - CORRECT ANSWER - Allows you to
select the lowest priced bid from a responsible and responsive vendor who meets your purchase
description.
ACTUAL Exam Questions and CORRECT
Answers
What does Chapter 30B apply to? - CORRECT ANSWER - -procurement of supplies and
services
-disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property...by governmental
body
What does governmental body include? - CORRECT ANSWER - -cities
-towns
-regional school districts
-horace mann charter schools
-counties
-agencies, boards, commissions, authorities, departments, or instrumentalities of above
What is an invalid contract? - CORRECT ANSWER - any contract in violation of MGL
c30B is invalid.
Can you make payments to an invalid contract for supplies or work has been delivered? -
CORRECT ANSWER - NO, according to MGL c30 s17b
What is the record keeping requirements for MGL c30B? - CORRECT ANSWER - All
written records must be maintained for a period of 6 years from the date of final payment under
the contract and all of these records be be available for public inspection, except that proposals
submitted in response to a request for proposal (RFP) issues under MGL c30B s6, remain
confidential until the completion of evaluations.
,What is the telephone number for the inspector generals office? - CORRECT ANSWER -
617-727-9140
What is a CPO? - CORRECT ANSWER - Chief procurent officer
What is the responsibility of a CPO? - CORRECT ANSWER - -all activities related to
buying, leasing, renting, or otherwise acquiring supplies and services for all departments.
-overseeing the solicitation; evaluating quotes, bids, and proposals; and awarding contracts.
-ensures that local jurisdictions contracting practices are carried out in accordance with state law
and local requirements.
Can a CPO delegate some or all purchasing functions to the heads of boards or department or to
other employees? - CORRECT ANSWER - YES
What are the three thresholds under MGL c30B? - CORRECT ANSWER - -contracts for
less than $10K
-contracts for $10K + up to less than $35K
-contracts for $35K or more
Can you split/divide the spending thresholds in a contract under MGL c30B? - CORRECT
ANSWER - NO
For purchases less than $10K, what are the requirements under MGL c30B? - CORRECT
ANSWER - -use "sound business practices"
What is the definition of "sound business practices?" - CORRECT ANSWER - "ensuring
the receipt of a favorable price by periodically soliciting price lists or quotes"
Under MGL c30B, what are the requirements for supplies or services for at least $10K, but less
than $35K? - CORRECT ANSWER - -must solicit 3 oral or written quotes and award the
, contract to the responsible vendor who gives you the lowest quote, that meets your purchase
description
-document it
What is a responsible vendor? - CORRECT ANSWER - has the capability to perform fully
the contract requirements and the integrity and reliability that assure good faith performance
What is a purchase description? - CORRECT ANSWER - Specifications or scope of
services or work
What is Scope of Services? - CORRECT ANSWER - Description of your needs in
sufficient detail to ensure realistic, comparable prices
What are two specific quality requirements? - CORRECT ANSWER - -Specify standards
of quality for the supplies or services to be procured
-specify qualifications that a vendor must possess in order to properly perform the contract
Are you required to write a purchase description/specification/scope of work for purchases less
than $35K? - CORRECT ANSWER - No, it is not required, but recommended to
adequately describe your needs for the vendor and must be consistent for all vendors providing a
quote.
Under what grounds should you award the contract to the vendor for purchases less than $35K? -
CORRECT ANSWER - When you have identified the lowest-priced offer that meets your
purchase description.
If the value of your bid is $35K or more do you have to advertise for sealed bids? - CORRECT
ANSWER - YES
What is an "Invitation for Bid" (IFB) process? - CORRECT ANSWER - Allows you to
select the lowest priced bid from a responsible and responsive vendor who meets your purchase
description.
