CERTIFIED TEXAS CONTRACT MANAGER EXAM 2025/2026
QUESTIONS WITH ANSWERS GRADED A+
✔✔Invitation For Bids (IFB) - ✔✔Used when requirements are clearly defined, price is a
major determining factor, and when products/commodities are highly standardized.
✔✔Request For Offers (RFO) - ✔✔Solicitation for automated information systems.
Negotiations are allowed.
✔✔Request for Qualifications (RFQ) - ✔✔Professional Services: Respondents are
evaluated based on qualifications and skills. Solicitation method is similar to an
application process. Expectations of the vendor are clearly stated. Price is negotiated
after the selection.
✔✔Request For Applications (RFA) - ✔✔Used for grant applications. Must include the
grant objective, guidelines, limitations on spending or eligibility, and evaluation criteria.
✔✔Inter-Agency Cooperation (IAC) Agreements - ✔✔An agreement between two state
agencies.
✔✔Scope of Work - ✔✔Clear specifications vs. Restrictive specifications, milestone,
deliverables, reports, and performance requirements.
✔✔Warranties and maintenance agreements - ✔✔These should be included in the
solicitation and contract..
✔✔Remedies - ✔✔Liquidated damages, compensatory damages, restitution damages,
equitable remedies, punitive damages and normal damages are examples of what?
✔✔Licensing and Certification Requirements - ✔✔If service requires these they must be
included in the solicitation. Vendors must be maintained throughout the contract.
✔✔Managing Change - ✔✔Solicitations should outline a process for change orders,
amendments, and price adjustments and should already be in the contract.
✔✔Contract Advisory Team (CAT) - ✔✔Mandatory review solicitations worth $5M+.
✔✔Quality Assurance Team (QAT) - ✔✔Reviews technology projects proposed by state
agencies. Solicitations are worth $1M or greater. Consists of representatives from the
LBB, DIR, CPA, and SAO as an advisor.
✔✔14 Calendar Days - ✔✔The solicitation package must be complete within how many
days?
, ✔✔21 Calendar Days - ✔✔The addendum to clarify information must be provided within
how many days?
✔✔Emergency Procurement - ✔✔Minimum posting is waived.
✔✔Texas Register - ✔✔Solicitation for major consulting services must be published on
this for at least 30 days prior to executing the contract.
✔✔Negotiations Not Allowed - ✔✔Competitive sealed bids (IFB) & State use program
TIBH Industries (products only).
✔✔Negotiations Allowed - ✔✔Competitive sealed proposals (RFP/RFO), Request for
Qualification (RFQ), emergency, proprietary/sole source, Texas Multiple Award
Contracts (TXMAS), state use program - TIBH Industries (services only).
✔✔Contract Management - ✔✔Consists of planning and communication. Process that
facilitates: Monitoring, payment approval, Dispute Resolution, Tracking of Vendor
Performance, and Close-Out.
✔✔Planning - ✔✔Partnerships, communication, expectations, define roles and
responsibilities, post kick off meeting.
✔✔Quality Assessment Plan (QAP) - ✔✔Recommended template that will assist the
Contract Manager in further assessing risk and monitoring of deliverables following
contract execution.
✔✔Risk Assessment Tools - ✔✔Identify the risk associated with a contract. These
consist of Contract Level Risk Assessment (CLRA) and Deliveralbe Level Risk
Assessment (DLRA).
✔✔Deliverable Level Risk Assessment (DLRA) - ✔✔Specific to a contract. Monitoring
reference tool that tracks deliverables due to be received from the contractor.
✔✔Schedule Risk - ✔✔Time or timeline related
✔✔Financial Risk - ✔✔Cost or value related
✔✔Performance Risk - ✔✔Service related
✔✔Monitoring - ✔✔Necessary to adequately check the progress, document trends, and
ensure both parties are meeting the terms and conditions of the contract with service or
commodity that is provided.
QUESTIONS WITH ANSWERS GRADED A+
✔✔Invitation For Bids (IFB) - ✔✔Used when requirements are clearly defined, price is a
major determining factor, and when products/commodities are highly standardized.
✔✔Request For Offers (RFO) - ✔✔Solicitation for automated information systems.
Negotiations are allowed.
✔✔Request for Qualifications (RFQ) - ✔✔Professional Services: Respondents are
evaluated based on qualifications and skills. Solicitation method is similar to an
application process. Expectations of the vendor are clearly stated. Price is negotiated
after the selection.
✔✔Request For Applications (RFA) - ✔✔Used for grant applications. Must include the
grant objective, guidelines, limitations on spending or eligibility, and evaluation criteria.
✔✔Inter-Agency Cooperation (IAC) Agreements - ✔✔An agreement between two state
agencies.
✔✔Scope of Work - ✔✔Clear specifications vs. Restrictive specifications, milestone,
deliverables, reports, and performance requirements.
✔✔Warranties and maintenance agreements - ✔✔These should be included in the
solicitation and contract..
✔✔Remedies - ✔✔Liquidated damages, compensatory damages, restitution damages,
equitable remedies, punitive damages and normal damages are examples of what?
✔✔Licensing and Certification Requirements - ✔✔If service requires these they must be
included in the solicitation. Vendors must be maintained throughout the contract.
✔✔Managing Change - ✔✔Solicitations should outline a process for change orders,
amendments, and price adjustments and should already be in the contract.
✔✔Contract Advisory Team (CAT) - ✔✔Mandatory review solicitations worth $5M+.
✔✔Quality Assurance Team (QAT) - ✔✔Reviews technology projects proposed by state
agencies. Solicitations are worth $1M or greater. Consists of representatives from the
LBB, DIR, CPA, and SAO as an advisor.
✔✔14 Calendar Days - ✔✔The solicitation package must be complete within how many
days?
, ✔✔21 Calendar Days - ✔✔The addendum to clarify information must be provided within
how many days?
✔✔Emergency Procurement - ✔✔Minimum posting is waived.
✔✔Texas Register - ✔✔Solicitation for major consulting services must be published on
this for at least 30 days prior to executing the contract.
✔✔Negotiations Not Allowed - ✔✔Competitive sealed bids (IFB) & State use program
TIBH Industries (products only).
✔✔Negotiations Allowed - ✔✔Competitive sealed proposals (RFP/RFO), Request for
Qualification (RFQ), emergency, proprietary/sole source, Texas Multiple Award
Contracts (TXMAS), state use program - TIBH Industries (services only).
✔✔Contract Management - ✔✔Consists of planning and communication. Process that
facilitates: Monitoring, payment approval, Dispute Resolution, Tracking of Vendor
Performance, and Close-Out.
✔✔Planning - ✔✔Partnerships, communication, expectations, define roles and
responsibilities, post kick off meeting.
✔✔Quality Assessment Plan (QAP) - ✔✔Recommended template that will assist the
Contract Manager in further assessing risk and monitoring of deliverables following
contract execution.
✔✔Risk Assessment Tools - ✔✔Identify the risk associated with a contract. These
consist of Contract Level Risk Assessment (CLRA) and Deliveralbe Level Risk
Assessment (DLRA).
✔✔Deliverable Level Risk Assessment (DLRA) - ✔✔Specific to a contract. Monitoring
reference tool that tracks deliverables due to be received from the contractor.
✔✔Schedule Risk - ✔✔Time or timeline related
✔✔Financial Risk - ✔✔Cost or value related
✔✔Performance Risk - ✔✔Service related
✔✔Monitoring - ✔✔Necessary to adequately check the progress, document trends, and
ensure both parties are meeting the terms and conditions of the contract with service or
commodity that is provided.
