ACA Exam Questions and Correct
Answers
Record - Answer-information in a fixed form that is used as evidence of the past.
Archive - Answer-a physical or digital library that contains a collection of historical documents or
records; an individual record of continuing value.
Provenance - Answer-the origin or source of something; information regarding the origins, custody, and
ownership of an item or collection.
Archival Standards - Answer-a benchmark or reference used to measure some quality or practice within
the archive field. Can include standards such as content, data value, technical, structural, and descriptive
standards.
Records Management - Answer-the systematic and administrative control of records throughout their
life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and
disposition.
Life Cycle of Records - Answer-The management concept that records pass through four stages:
creation, maintenance, use, and disposition. Also include active and inactive phases.
, Origins of Archives - Answer-We would not have archives as they are today if it was not for the French
Revolution and the creation of respect des fonds.
Importance of Archives - Answer-To ensure enduring, permanent, and ongoing value for information
past, present, and future.
Value of Archives - Answer-the ongoing usefulness or significance of records, based on the
administrative, legal, fiscal, evidential, or historical information they contain, justifying their continued
preservation.
Records Management vs. Archives - Answer-Records management mainly starts at the records creation
to follow it during its most used lifecycle. Once that has ended, it will be moved to the archive. Both are
key components of the life of a record.
Appraisal - Answer-the process of identifying materials offered to an archives that have sufficient value
to be accessioned.
Macro Appraisal - Answer-A theory of appraisal that assesses the value of records based on the role of
the record creators, placing priority on why the records were created (function), where they were
created (structure), and how they were created, rather than content (informational value).
functional analysis - Answer-a theoretical framework in which society is viewed as composed of various
parts, each with a function that, when fulfilled, contributes to society's equilibrium; also known as
functionalism and structural functionalism.
Acquisition - Answer-the process of seeking and receiving materials from any source by transfer,
donation, or purchase
Selection - Answer-the process of identifying which records to retain because of their enduring value.
Answers
Record - Answer-information in a fixed form that is used as evidence of the past.
Archive - Answer-a physical or digital library that contains a collection of historical documents or
records; an individual record of continuing value.
Provenance - Answer-the origin or source of something; information regarding the origins, custody, and
ownership of an item or collection.
Archival Standards - Answer-a benchmark or reference used to measure some quality or practice within
the archive field. Can include standards such as content, data value, technical, structural, and descriptive
standards.
Records Management - Answer-the systematic and administrative control of records throughout their
life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and
disposition.
Life Cycle of Records - Answer-The management concept that records pass through four stages:
creation, maintenance, use, and disposition. Also include active and inactive phases.
, Origins of Archives - Answer-We would not have archives as they are today if it was not for the French
Revolution and the creation of respect des fonds.
Importance of Archives - Answer-To ensure enduring, permanent, and ongoing value for information
past, present, and future.
Value of Archives - Answer-the ongoing usefulness or significance of records, based on the
administrative, legal, fiscal, evidential, or historical information they contain, justifying their continued
preservation.
Records Management vs. Archives - Answer-Records management mainly starts at the records creation
to follow it during its most used lifecycle. Once that has ended, it will be moved to the archive. Both are
key components of the life of a record.
Appraisal - Answer-the process of identifying materials offered to an archives that have sufficient value
to be accessioned.
Macro Appraisal - Answer-A theory of appraisal that assesses the value of records based on the role of
the record creators, placing priority on why the records were created (function), where they were
created (structure), and how they were created, rather than content (informational value).
functional analysis - Answer-a theoretical framework in which society is viewed as composed of various
parts, each with a function that, when fulfilled, contributes to society's equilibrium; also known as
functionalism and structural functionalism.
Acquisition - Answer-the process of seeking and receiving materials from any source by transfer,
donation, or purchase
Selection - Answer-the process of identifying which records to retain because of their enduring value.
