Final Examination Records Management UPDATED Exam Questions and CORRECT Answers

Final Examination Records Management
UPDATED Exam Questions and CORRECT
Answers
Color is not used to visually separate section of the file or to call attention to special folders. -
CORRECT ANSWER - False


Electronic information can come from many sources and may be structured or unstructured. -
CORRECT ANSWER - True


A records inventory is a survey of all records maintained by an organization. - CORRECT
ANSWER - True


Microforms are photographic document storage media and can be used for long-term storage. -
CORRECT ANSWER - True


A master index, which shows at a glance the geographic units covered in the filing system, is
also helpful and is especially useful to new file users. - CORRECT ANSWER - True


Mobile devices, such as smartphones, tablet PCs, and personal digital assistants are not
increasingly popular for workplace and personal usage. - CORRECT ANSWER - False


A records retention program establishes policies and procedures for what documents to keep,
where to keep them, and how long to keep them. - CORRECT ANSWER - True


Tickler files can be manual or computer-based, and they are used as reminder for tasks to be
done daily. - CORRECT ANSWER - True


Electronic media include magnetic, optical, and solid state media. - CORRECT
ANSWER - True

, The primary question to ask about any document or information: "Is it a record?" - CORRECT
ANSWER - True


The subject records storage method requires the use of indexes and is therefore considered an
indirect access method. - CORRECT ANSWER - True


Microsoft SharePoint is an enterprise content management system. SharePoint partners add RIM
requirements. - CORRECT ANSWER - False


Many geographic filing systems are used to support an internal geographic information system. -
CORRECT ANSWER - True


The Find or Query feature of database software can be used to find information. Reports can be
made from the data in a table or query results. - CORRECT ANSWER - True


A social media policy is not necessary for effective use of social networking services and to
monitor and collect information for business and legal purposes from social media services. -
CORRECT ANSWER - False


Chronologic storage is not used in some aspect of almost every filing method. - CORRECT
ANSWER - False


Using metadata (data about data) helps in retrieving electronic records. - CORRECT
ANSWER - True


Block-numeric coding and duplex-numeric coding combine numeric codes with subject or
geographic categories, and alphanumeric coding uses alphabetic subject abbreviations with a
numbering system. - CORRECT ANSWER - True