Record Management Exam UPDATED
ACTUAL Exam Questions and CORRECT
Answers
What is the definition of a Federal record? (44 USC 3301) - CORRECT ANSWER - a.
Any information, regardless of form or characteristics, made or received by a Federal agency
under Federal law or in connection with the transaction of public business and preserved or
appropriate for preservation by that agency or its legitimate successor as evidence of the
organization, functions, policies, decisions, procedures, operations, or other activities of the
United States Government.
How often should the file plan be updated?
a. Quarterly.
b. Annually.
c. When the records schedule change.
d. B and C. - CORRECT ANSWER - d. B and C.
What are the three stages of a records lifecycle?
a. Creation, Maintenance and Use, Disposition.
b. Requirements, Maintenance and Use, Disposition.
c. Maintenance and Use, Disposition, Scheduling.
d. Creation, Disposition, Destruction and Report. - CORRECT ANSWER - a. Creation,
Maintenance and Use, Disposition.
What are some examples of permanent records? (Select all that apply)
a. Budget execution files.
b. Organizational Charts.
, c. Executive Level records.
d. Directives. - CORRECT ANSWER - b. Organizational Charts.
c. Executive Level records.
d. Directives.
What are some examples of temporary records?
a. Time and attendance files, budget execution, general accounting, and employee travel
documents.
b. Budget execution, general accounting, employee travel documents, capstone officials' records.
c. Executive level records, time and attendance files, directives, and policy documents.
d. None of the above. - CORRECT ANSWER - a. Time and attendance files, budget
execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved.
a. Suspends the archival of the record.
b. Transfers the record(s).
c. Suspends the disposition cycle of the record.
d. None of the above. - CORRECT ANSWER - c. Suspends the disposition cycle of the
record.
Employees are required to contact their Records liaison ____________ weeks before departing
DHS.
a. 3.
b. 4.
c. 2.
d. 1. - CORRECT ANSWER - c. 2.
ACTUAL Exam Questions and CORRECT
Answers
What is the definition of a Federal record? (44 USC 3301) - CORRECT ANSWER - a.
Any information, regardless of form or characteristics, made or received by a Federal agency
under Federal law or in connection with the transaction of public business and preserved or
appropriate for preservation by that agency or its legitimate successor as evidence of the
organization, functions, policies, decisions, procedures, operations, or other activities of the
United States Government.
How often should the file plan be updated?
a. Quarterly.
b. Annually.
c. When the records schedule change.
d. B and C. - CORRECT ANSWER - d. B and C.
What are the three stages of a records lifecycle?
a. Creation, Maintenance and Use, Disposition.
b. Requirements, Maintenance and Use, Disposition.
c. Maintenance and Use, Disposition, Scheduling.
d. Creation, Disposition, Destruction and Report. - CORRECT ANSWER - a. Creation,
Maintenance and Use, Disposition.
What are some examples of permanent records? (Select all that apply)
a. Budget execution files.
b. Organizational Charts.
, c. Executive Level records.
d. Directives. - CORRECT ANSWER - b. Organizational Charts.
c. Executive Level records.
d. Directives.
What are some examples of temporary records?
a. Time and attendance files, budget execution, general accounting, and employee travel
documents.
b. Budget execution, general accounting, employee travel documents, capstone officials' records.
c. Executive level records, time and attendance files, directives, and policy documents.
d. None of the above. - CORRECT ANSWER - a. Time and attendance files, budget
execution, general accounting, and employee travel documents.
When a litigation hold is received, management ____________ in the hold notice to prevent
early disposal until the litigation is resolved.
a. Suspends the archival of the record.
b. Transfers the record(s).
c. Suspends the disposition cycle of the record.
d. None of the above. - CORRECT ANSWER - c. Suspends the disposition cycle of the
record.
Employees are required to contact their Records liaison ____________ weeks before departing
DHS.
a. 3.
b. 4.
c. 2.
d. 1. - CORRECT ANSWER - c. 2.
