Unit 4: Records Management UPDATED
Exam Questions and CORRECT Answers
Advantages of Microforms - CORRECT ANSWER - Storage space, preservation of
record, duplication ease, distribution costs, making of additional copies, coding and indexing
capability.
Microfilm - CORRECT ANSWER - A photographic image on a roll of 16 MM film,
reduced in size, of data that would otherwise be handled in printed form.
Microforms - CORRECT ANSWER - Microfilm, Microfiche, Ultrafiche, Jacket, Aperture
card
Computer output microfilm - CORRECT ANSWER - Media on which micro-images are
stored.
Access is attained through either manual or automated processes.
Ultrafiche - CORRECT ANSWER - A micro-record that stores very minute-sized images
(reduced 90 times or more)
Micro-opaque - CORRECT ANSWER - A transparent sheet containing images in a grid
format (similar to a microfiche).
Microfiche - CORRECT ANSWER - A small sheet of film, usually about 4 inches by 6
inches in size, on which microscopic images of documents are stored
Data Bank (Data Base) - CORRECT ANSWER - Collection of an entity's data in a
computer system.
Open-shelf Unit - CORRECT ANSWER - Up to 50 percent of floor space use generally
results form this physical file system approach
, Cracking - CORRECT ANSWER - Act of breaking into a computer network to show off or
play a prank.
Horizontal Files - CORRECT ANSWER - Good for storing bulky material best kept in a
horizontal position (often used by architects for drawings, etc.)
Rotary FIles - CORRECT ANSWER - Store a limited amount of material to be readily
accessible to an office worker (Circle-shaped rotatable unit)
Keyboard Access Files - CORRECT ANSWER - File systems set up to facilitate access to
documents and material electronically by keyboard.
Tape Files - CORRECT ANSWER - Special files used to store automated punched paper
tape and keypunched cards.
Optical-mark Scanning - CORRECT ANSWER - Process using an electronic form for the
scoring of tests, recording of data from surveys, etc.
Optical Character Recognition - CORRECT ANSWER - OCR
Machine reading of characters or symbols through us of light-sensitive materials or devices.
Magnetic-Ink Character Recognition - CORRECT ANSWER - MICR
Machine reading of characters printed with magnetic ink.
COLD - CORRECT ANSWER - Computer Output-to Laser Disk
Is used on computers much like COM
Computer Output Microfilm
Is used in a manual system
Exam Questions and CORRECT Answers
Advantages of Microforms - CORRECT ANSWER - Storage space, preservation of
record, duplication ease, distribution costs, making of additional copies, coding and indexing
capability.
Microfilm - CORRECT ANSWER - A photographic image on a roll of 16 MM film,
reduced in size, of data that would otherwise be handled in printed form.
Microforms - CORRECT ANSWER - Microfilm, Microfiche, Ultrafiche, Jacket, Aperture
card
Computer output microfilm - CORRECT ANSWER - Media on which micro-images are
stored.
Access is attained through either manual or automated processes.
Ultrafiche - CORRECT ANSWER - A micro-record that stores very minute-sized images
(reduced 90 times or more)
Micro-opaque - CORRECT ANSWER - A transparent sheet containing images in a grid
format (similar to a microfiche).
Microfiche - CORRECT ANSWER - A small sheet of film, usually about 4 inches by 6
inches in size, on which microscopic images of documents are stored
Data Bank (Data Base) - CORRECT ANSWER - Collection of an entity's data in a
computer system.
Open-shelf Unit - CORRECT ANSWER - Up to 50 percent of floor space use generally
results form this physical file system approach
, Cracking - CORRECT ANSWER - Act of breaking into a computer network to show off or
play a prank.
Horizontal Files - CORRECT ANSWER - Good for storing bulky material best kept in a
horizontal position (often used by architects for drawings, etc.)
Rotary FIles - CORRECT ANSWER - Store a limited amount of material to be readily
accessible to an office worker (Circle-shaped rotatable unit)
Keyboard Access Files - CORRECT ANSWER - File systems set up to facilitate access to
documents and material electronically by keyboard.
Tape Files - CORRECT ANSWER - Special files used to store automated punched paper
tape and keypunched cards.
Optical-mark Scanning - CORRECT ANSWER - Process using an electronic form for the
scoring of tests, recording of data from surveys, etc.
Optical Character Recognition - CORRECT ANSWER - OCR
Machine reading of characters or symbols through us of light-sensitive materials or devices.
Magnetic-Ink Character Recognition - CORRECT ANSWER - MICR
Machine reading of characters printed with magnetic ink.
COLD - CORRECT ANSWER - Computer Output-to Laser Disk
Is used on computers much like COM
Computer Output Microfilm
Is used in a manual system
