Records Management Chapter 2 UPDATED
Exam Questions and CORRECT Answers
Coding - CORRECT ANSWER - assigning a file designation to records as they are
classified
cross reference - CORRECT ANSWER - shows the name in a form other than that used on
the original record and indicates the storage location of the original record
filing or storage method - CORRECT ANSWER - the way in which records are stored in a
container such as a filing cabinet or a folder on a hard disk or removable storage device
filing segment - CORRECT ANSWER - the name by which a record is stored and
requested
indexing - CORRECT ANSWER - the mental process of determining the filing segment or
name by which a record is to be stored and the placing or listing of items in an order that follows
a particular system
Indexing order - CORRECT ANSWER - the order in which units of the filing segment are
considered
indexing rules - CORRECT ANSWER - written procedures that describe how filing
segments are ordered
indexing units - CORRECT ANSWER - the various words that make up the filing segment
key unit - CORRECT ANSWER - the first unit of a filing segment
, sorting - CORRECT ANSWER - arranging records in the sequence in which they are to be
stored
Arranging records in the sequence in which they are to be stored is known as: - CORRECT
ANSWER - sorting
What is the correct order for the following steps - CORRECT ANSWER - Indexing,
coding, sorting
Which of the following would be considered the key unit for the personal name Lavonia L.
Minzer? - CORRECT ANSWER - Minzer
Articles, prepositions, and conjunctions are: - CORRECT ANSWER - always the last
indexing unit
The most important filing concept to remember is that: - CORRECT ANSWER - all filing
is done to facilitate retrieving information when it is needed.
By using ARMS International's alphabetic indexing rules: - CORRECT ANSWER -
businesses have a place to start setting up an efficient alphabetic storage system.
Indexing is - CORRECT ANSWER - the mental process of determining the filing segment
(or name) by which a record is to be stored & the placing or listing of items in an order that
follows a particular system.
The filing segment is the - CORRECT ANSWER - name by which a record is stored and
requested.
The indexing units of the filing segment are - CORRECT ANSWER - the various words
that make up the filing segment.
Exam Questions and CORRECT Answers
Coding - CORRECT ANSWER - assigning a file designation to records as they are
classified
cross reference - CORRECT ANSWER - shows the name in a form other than that used on
the original record and indicates the storage location of the original record
filing or storage method - CORRECT ANSWER - the way in which records are stored in a
container such as a filing cabinet or a folder on a hard disk or removable storage device
filing segment - CORRECT ANSWER - the name by which a record is stored and
requested
indexing - CORRECT ANSWER - the mental process of determining the filing segment or
name by which a record is to be stored and the placing or listing of items in an order that follows
a particular system
Indexing order - CORRECT ANSWER - the order in which units of the filing segment are
considered
indexing rules - CORRECT ANSWER - written procedures that describe how filing
segments are ordered
indexing units - CORRECT ANSWER - the various words that make up the filing segment
key unit - CORRECT ANSWER - the first unit of a filing segment
, sorting - CORRECT ANSWER - arranging records in the sequence in which they are to be
stored
Arranging records in the sequence in which they are to be stored is known as: - CORRECT
ANSWER - sorting
What is the correct order for the following steps - CORRECT ANSWER - Indexing,
coding, sorting
Which of the following would be considered the key unit for the personal name Lavonia L.
Minzer? - CORRECT ANSWER - Minzer
Articles, prepositions, and conjunctions are: - CORRECT ANSWER - always the last
indexing unit
The most important filing concept to remember is that: - CORRECT ANSWER - all filing
is done to facilitate retrieving information when it is needed.
By using ARMS International's alphabetic indexing rules: - CORRECT ANSWER -
businesses have a place to start setting up an efficient alphabetic storage system.
Indexing is - CORRECT ANSWER - the mental process of determining the filing segment
(or name) by which a record is to be stored & the placing or listing of items in an order that
follows a particular system.
The filing segment is the - CORRECT ANSWER - name by which a record is stored and
requested.
The indexing units of the filing segment are - CORRECT ANSWER - the various words
that make up the filing segment.
