©Jason MacConnell 2025 ALL RIGHTS RESERVED.
NPMA CPPS Certification Exam Questions
With Correct Answers A+
2. Which of the following terms means "to possess and have use of property of another with
delegated responsibilities"? (pg. 1-2)(Chapter 1) - Answer✔c. Acountability
1. What is the document most organizations use that describes and conveys the process steps
taken to produce a desired result? (pg. 1-2)(Chapter 1) - Answer✔a. Procedure
3. What element is crucial to the entire process of the property control system? (pg. 1-7)(Chapter
1) - Answer✔b. Records
4. When are property records modified? (pg. 1-7)(Chapter 1) - Answer✔c. Throughout the
property life cycle
5. What does reutilization reduce? (pg. 1-15)(Chapter 1) - Answer✔d. Redundant
1. When does the Acquisition begin? (pg. 2-2)(Chapter 2) - Answer✔a. Needs have been defined
2. What is the first step of the approval process when making a purchase? (pg. 2-2)(Chapter 2) -
Answer✔c. Obtaining approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be
decided, such as: immediate availability, extended service warranties, and _________.
(pg. 2-4)(Chapter 2) - Answer✔b. Advanced technology
4. When a Purchase Order has been completed, Purchasing should provide a copy of the
Purchase Order to property management, the originator, accounts payable, and what other
department? (pg. 2-6)(Chapter 2) - Answer✔d. Receiving
5. What establishes delegation of authority for signature approval thresholds and types of
property for those signature levels? (pg. 2-2)(Chapter 2) - Answer✔a. Organization procedure
1. In organizations having online financial systems, documentation is created electronically
and is retained in the system's transaction history. It is often used as part of a three-way
match of transactions prior to payment: the PO, the receiving documentation, and the
___________. (pg. 3-2)(Chapter 3) - Answer✔a. Invoice
, ©Jason MacConnell 2025 ALL RIGHTS RESERVED.
2. A ________________________ provides receiving activity information as well as a way
to trace items that are lost or misappropriated during the receiving process or during
delivery from the receiving area. (pg. 3-2)(Chapter 3) - Answer✔d. Receiving voucher log
3. What is a disadvantage of centralized receiving? (pg. 3-3)(Chapter 3) - Answer✔d. Slower
turn-around time for deliveries
4. What information is NOT typically recorded in a receiving voucher log? (pg. 3-2)(Chapter 3) -
Answer✔c. Purchasing department order date and cost
5. Why is it important that the Receiving department inspect for damage? (pg. 3-5)(Chapter 3) -
Answer✔a. Provide information for a potential return of the item to the vendor
1. What is one accomplishment by tagging of new, incoming property? (pg. 4-1)(Chapter 4) -
Answer✔b. Establishes the official record for that item
2. Types of property that generally require serialized tags are : (pg. 5-2)(Chapter 4) - Answer✔c.
Government property sensitive property
3. Reasons accountable property is tagged because of its sensitivity, requirement for
control and what? (pg. 4-2)(Chapter 4) - Answer✔c. Dollar value
4. What does the accuracy of bar-code technology depend on? (pg. 4-3)(Chapter 4) - Answer✔a.
The accuracy of the data capturing process
5. Assets acquired by the subcontractor must be tagged in accordance with the
_____________ policies and procedures unless otherwise specified in the subcontract
award document. (pg. 4-5)(Chapter 4) - Answer✔a. Prime contractor's
1. What is the method of inventory and distribution that moves the oldest items in storage
to the location where they will be used first (i.e. there is concern that the items may have
a limited shelf-life)? (pg. 5-7)(Chapter 5) - Answer✔a. FIFO
2. Warehouse operations include several integrated functions including: (pg. 5-2)(Chapter 5) -
Answer✔a. Space allocation
3. What does using proper temperature and humidity controls in a warehouse environment
help ensure? (pg. 4-3)(Chapter 5) - Answer✔d. Does not deteriorate when being stored
4. Which of these is NOT a factor that should be considered when deciding on the
appropriate layout of a warehouse? (pg. 5-4)v - Answer✔a. Acquisition method of items
NPMA CPPS Certification Exam Questions
With Correct Answers A+
2. Which of the following terms means "to possess and have use of property of another with
delegated responsibilities"? (pg. 1-2)(Chapter 1) - Answer✔c. Acountability
1. What is the document most organizations use that describes and conveys the process steps
taken to produce a desired result? (pg. 1-2)(Chapter 1) - Answer✔a. Procedure
3. What element is crucial to the entire process of the property control system? (pg. 1-7)(Chapter
1) - Answer✔b. Records
4. When are property records modified? (pg. 1-7)(Chapter 1) - Answer✔c. Throughout the
property life cycle
5. What does reutilization reduce? (pg. 1-15)(Chapter 1) - Answer✔d. Redundant
1. When does the Acquisition begin? (pg. 2-2)(Chapter 2) - Answer✔a. Needs have been defined
2. What is the first step of the approval process when making a purchase? (pg. 2-2)(Chapter 2) -
Answer✔c. Obtaining approval to spend budgeted organizational funds
3. When a decision has been made to buy new equipment, considerations should be
decided, such as: immediate availability, extended service warranties, and _________.
(pg. 2-4)(Chapter 2) - Answer✔b. Advanced technology
4. When a Purchase Order has been completed, Purchasing should provide a copy of the
Purchase Order to property management, the originator, accounts payable, and what other
department? (pg. 2-6)(Chapter 2) - Answer✔d. Receiving
5. What establishes delegation of authority for signature approval thresholds and types of
property for those signature levels? (pg. 2-2)(Chapter 2) - Answer✔a. Organization procedure
1. In organizations having online financial systems, documentation is created electronically
and is retained in the system's transaction history. It is often used as part of a three-way
match of transactions prior to payment: the PO, the receiving documentation, and the
___________. (pg. 3-2)(Chapter 3) - Answer✔a. Invoice
, ©Jason MacConnell 2025 ALL RIGHTS RESERVED.
2. A ________________________ provides receiving activity information as well as a way
to trace items that are lost or misappropriated during the receiving process or during
delivery from the receiving area. (pg. 3-2)(Chapter 3) - Answer✔d. Receiving voucher log
3. What is a disadvantage of centralized receiving? (pg. 3-3)(Chapter 3) - Answer✔d. Slower
turn-around time for deliveries
4. What information is NOT typically recorded in a receiving voucher log? (pg. 3-2)(Chapter 3) -
Answer✔c. Purchasing department order date and cost
5. Why is it important that the Receiving department inspect for damage? (pg. 3-5)(Chapter 3) -
Answer✔a. Provide information for a potential return of the item to the vendor
1. What is one accomplishment by tagging of new, incoming property? (pg. 4-1)(Chapter 4) -
Answer✔b. Establishes the official record for that item
2. Types of property that generally require serialized tags are : (pg. 5-2)(Chapter 4) - Answer✔c.
Government property sensitive property
3. Reasons accountable property is tagged because of its sensitivity, requirement for
control and what? (pg. 4-2)(Chapter 4) - Answer✔c. Dollar value
4. What does the accuracy of bar-code technology depend on? (pg. 4-3)(Chapter 4) - Answer✔a.
The accuracy of the data capturing process
5. Assets acquired by the subcontractor must be tagged in accordance with the
_____________ policies and procedures unless otherwise specified in the subcontract
award document. (pg. 4-5)(Chapter 4) - Answer✔a. Prime contractor's
1. What is the method of inventory and distribution that moves the oldest items in storage
to the location where they will be used first (i.e. there is concern that the items may have
a limited shelf-life)? (pg. 5-7)(Chapter 5) - Answer✔a. FIFO
2. Warehouse operations include several integrated functions including: (pg. 5-2)(Chapter 5) -
Answer✔a. Space allocation
3. What does using proper temperature and humidity controls in a warehouse environment
help ensure? (pg. 4-3)(Chapter 5) - Answer✔d. Does not deteriorate when being stored
4. Which of these is NOT a factor that should be considered when deciding on the
appropriate layout of a warehouse? (pg. 5-4)v - Answer✔a. Acquisition method of items
