CTCD Exam prep Questions with 100%
Correct Answers | Graded A+
Vendor Communication Agency - Initiated {Evaluation and Negotiation} -
✔✔Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? - ✔✔On or before the due date and
established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) - ✔✔Solicitations over $25k
must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
1
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
,Texas Multiple Award Schedule (TXMAS) - ✔✔Adopts existing gov.
contracts to the law of the state to service the procurement needs of state
agencies and SmartBuy members
{G34-35}
Vendor Response Submission Requirements - ✔✔Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded} -
✔✔Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted - ✔✔IFB unless only one qualified bid
TXMAS Thresholds - ✔✔$0-$50k - directly awarded a PO to a chosen
TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the
proper category
2
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
, Negotiations Permitted - ✔✔RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process - ✔✔1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team - ✔✔Team leader
and team members with decision making authority
Minimum Vendor Qualifications - ✔✔Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members - ✔✔No independent research
3
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
Correct Answers | Graded A+
Vendor Communication Agency - Initiated {Evaluation and Negotiation} -
✔✔Clarify vendor can meet requirements
Negotiations
Exchange of info to facilitate contract award
{G8-9, A3}
When must responses be received by? - ✔✔On or before the due date and
established time in the solicitation
{G64}
Solicitation Process: Advertisement (ESBD) - ✔✔Solicitations over $25k
must be posted to ESBD as well as the notice of award
Entire Solicitation posted: 14 days min.
If not posting the entire solicitation: 21 days min.
SPD recommends 30 days or longer
{G68-69, A6}
1
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
,Texas Multiple Award Schedule (TXMAS) - ✔✔Adopts existing gov.
contracts to the law of the state to service the procurement needs of state
agencies and SmartBuy members
{G34-35}
Vendor Response Submission Requirements - ✔✔Due date and time
Delivery address
Acceptable delivery method
Format of response (email, fax, etc.)
{G64}
Vendor Communication Agency - Initiated {Prior to Contract Awarded} -
✔✔Gather facts
Communication with vendor community is important
May issue Request For Information (RFI)
{G8, A3}
Negotiations NOT Permitted - ✔✔IFB unless only one qualified bid
TXMAS Thresholds - ✔✔$0-$50k - directly awarded a PO to a chosen
TXMAS vendor
over $50k - obtain a price quote from at least 3 TXMAS vendors in the
proper category
2
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
, Negotiations Permitted - ✔✔RFP - non-IT
RFO - IT
TXMAS
Sole Source and Proprietary
Emergency Purchases
Solicitation Process - ✔✔1 prep, drafting
2 review and approval
3 advertising
4 communication with respondents
5 receipt and control of responses
Negotiation Team - ✔✔Team leader
and team members with decision making authority
Minimum Vendor Qualifications - ✔✔Skill, licensing, or certification
requirements
Years of experience
Worked on projects similar in size and scope
Financial capability to perform
Pass/Fail basis
Committee Members - ✔✔No independent research
3
©JOSHCLAY 2024/2025. YEAR PUBLISHED 2024.
