Event Planning IAP Final Exam Chapter
2 Questions and Answers
venue - Answer-To choose the right ___, it is important for the event planner to
understand the special needs of each group of attendees.
10 - Answer-For a theater style room layout, allow about ___square feet per event
participant.
5 to 10 - Answer-For stand-up receptions, allow ___ square feet per person.
the venue and your client - Answer-Make sure the event contract is between:
at least two suppliers - Answer-When choosing suppliers for events, solicit ___ for each
service.
contract - Answer-For most event vendors, a ___ is critical.
6 to 12 months - Answer-Typical lead times for booking travel arrangements for a
domestic event location are:
less expensive options for the breaks - Answer-You can reduce food costs at
conferences by offering:
5 to 6 cents per attendee - Answer-What is the typical fee for a music license for
copyrighted music at a special event?
media advisory - Answer-a one page document which you can fax, email or mail to
invite the media to you event
personal meeting - Answer-method of contact that is more likely to result in a
sponsorship for your event
theater style - Answer-type of room set up that is rows of chairs without tables; not good
for note taking; avoid putting chairs right next to each other, and make sure there is
enough room between rows for people to get in and out easily; put chairs into a semi-
circle or chevron set up to create a greater connection among participants and with the
presenter
classroom style (aka schoolroom) - Answer-type of room set up that involves rows of
tables and chairs; depending on the number of participants and the length of the table,
there may be 2 to 4 people seated at each table; make sure people have elbow room
and room for writing, if needed
2 Questions and Answers
venue - Answer-To choose the right ___, it is important for the event planner to
understand the special needs of each group of attendees.
10 - Answer-For a theater style room layout, allow about ___square feet per event
participant.
5 to 10 - Answer-For stand-up receptions, allow ___ square feet per person.
the venue and your client - Answer-Make sure the event contract is between:
at least two suppliers - Answer-When choosing suppliers for events, solicit ___ for each
service.
contract - Answer-For most event vendors, a ___ is critical.
6 to 12 months - Answer-Typical lead times for booking travel arrangements for a
domestic event location are:
less expensive options for the breaks - Answer-You can reduce food costs at
conferences by offering:
5 to 6 cents per attendee - Answer-What is the typical fee for a music license for
copyrighted music at a special event?
media advisory - Answer-a one page document which you can fax, email or mail to
invite the media to you event
personal meeting - Answer-method of contact that is more likely to result in a
sponsorship for your event
theater style - Answer-type of room set up that is rows of chairs without tables; not good
for note taking; avoid putting chairs right next to each other, and make sure there is
enough room between rows for people to get in and out easily; put chairs into a semi-
circle or chevron set up to create a greater connection among participants and with the
presenter
classroom style (aka schoolroom) - Answer-type of room set up that involves rows of
tables and chairs; depending on the number of participants and the length of the table,
there may be 2 to 4 people seated at each table; make sure people have elbow room
and room for writing, if needed
