EHIMPP Numbering, Filing Systems,
Record Storage & Circulation with
correct answers
0-orange
1-red
2-yellow
3-purple
4-light green
5-light blue
6-dark blue
7-dark green
8-pink
9-brown
Assign two color bars that correspond to the primary number for each terminal-digit
number below:
a. 45-79-80
b. 99-39-57
c. 67-40-46
d. 83-92-84
e. 59-02-31 - CORRECT ANSWERS-a. pink over orange
b. light blue over dark green
c. light green over dark blue
d. pink over light green
e. purple over red
A ___ ___should contain at a minimum, the patient name and record number, the
requesting party, and the date that the record was requested. - CORRECT ANSWERS-
requisition form
A ____ system is used to transport records from one location in the facility to another. -
CORRECT ANSWERS-circulation
A common policy and procedure established by HIM departments to address patient
record maintenance and management issues is that only staff___to use the file system
are authorized to file and retrieve records. - CORRECT ANSWERS-trained
, A system capable of generating a report that lists all patient records not returned to the
department is a computerized___system. - CORRECT ANSWERS-chart tracking
A___ ___transports patient records through a tunnel, and it can be difficult to transport
an entire record. - CORRECT ANSWERS-pneumatic tube
A___is similar to a pneumatic tube except that records are clipped to a belt (instead of
placed in a tube) for transport form one area to another. - CORRECT ANSWERS-
conveyor belt
All pages of the patient record should be secured to the file folder with a fastener.
Identify the four types. - CORRECT ANSWERS-Adhesive strip, DocuClip, Heat-bonded,
Machine-embedded
Alphabetic filing is ___to learn, and staff training is ___. - CORRECT ANSWERS-easy;
quick
Annie Smith is brought into the emergency department following a motor vehicle
accident and assigned patient number 123456. She is discharged home, and three days
later she returns for further evaluation. She is reassigned patient number 123456.
Identify the numbering system used. - CORRECT ANSWERS-unit numbering
Another term for consecutive numeric filing is___. - CORRECT ANSWERS-straight
numbering filing
Assign phonetic codes to the following surnames:
a. Sanderson
b. Fulsom
c. Kczowski
d. Mulholland
e. Dresser-Rey - CORRECT ANSWERS-D-626
F-425
K-220
M-445
S-536
Because of the safety hazard to staff and possible damage in the event of flooding,
records should not be stored on the ___. - CORRECT ANSWERS-floor
Calculate the record storage needs, given the following information:
1. # of linear filing inches storing current patient records = 10,500 in.
2. projected five-year period additional filing inches needed for expansion = 5,450 in.
3. open-shelf filing unit has 8 shelves, and each shelf measures 36 in. - CORRECT
ANSWERS-1. 10,500 + 5,450 = 15,950 in. needed
2. 8 X 36 = 288 in per shelf
Record Storage & Circulation with
correct answers
0-orange
1-red
2-yellow
3-purple
4-light green
5-light blue
6-dark blue
7-dark green
8-pink
9-brown
Assign two color bars that correspond to the primary number for each terminal-digit
number below:
a. 45-79-80
b. 99-39-57
c. 67-40-46
d. 83-92-84
e. 59-02-31 - CORRECT ANSWERS-a. pink over orange
b. light blue over dark green
c. light green over dark blue
d. pink over light green
e. purple over red
A ___ ___should contain at a minimum, the patient name and record number, the
requesting party, and the date that the record was requested. - CORRECT ANSWERS-
requisition form
A ____ system is used to transport records from one location in the facility to another. -
CORRECT ANSWERS-circulation
A common policy and procedure established by HIM departments to address patient
record maintenance and management issues is that only staff___to use the file system
are authorized to file and retrieve records. - CORRECT ANSWERS-trained
, A system capable of generating a report that lists all patient records not returned to the
department is a computerized___system. - CORRECT ANSWERS-chart tracking
A___ ___transports patient records through a tunnel, and it can be difficult to transport
an entire record. - CORRECT ANSWERS-pneumatic tube
A___is similar to a pneumatic tube except that records are clipped to a belt (instead of
placed in a tube) for transport form one area to another. - CORRECT ANSWERS-
conveyor belt
All pages of the patient record should be secured to the file folder with a fastener.
Identify the four types. - CORRECT ANSWERS-Adhesive strip, DocuClip, Heat-bonded,
Machine-embedded
Alphabetic filing is ___to learn, and staff training is ___. - CORRECT ANSWERS-easy;
quick
Annie Smith is brought into the emergency department following a motor vehicle
accident and assigned patient number 123456. She is discharged home, and three days
later she returns for further evaluation. She is reassigned patient number 123456.
Identify the numbering system used. - CORRECT ANSWERS-unit numbering
Another term for consecutive numeric filing is___. - CORRECT ANSWERS-straight
numbering filing
Assign phonetic codes to the following surnames:
a. Sanderson
b. Fulsom
c. Kczowski
d. Mulholland
e. Dresser-Rey - CORRECT ANSWERS-D-626
F-425
K-220
M-445
S-536
Because of the safety hazard to staff and possible damage in the event of flooding,
records should not be stored on the ___. - CORRECT ANSWERS-floor
Calculate the record storage needs, given the following information:
1. # of linear filing inches storing current patient records = 10,500 in.
2. projected five-year period additional filing inches needed for expansion = 5,450 in.
3. open-shelf filing unit has 8 shelves, and each shelf measures 36 in. - CORRECT
ANSWERS-1. 10,500 + 5,450 = 15,950 in. needed
2. 8 X 36 = 288 in per shelf
