CTCD Exam with correct Answers
What agency and department ascribes Texas agencies with purchasing authority? -
Correct Answers -SPD - Statewide Procurement Policy and Outreach - Oversight and
Delegation (POD)
What entity delegates purchasing authority to state agencies for non-IT goods and
services. - Correct Answers -SPD
purchasing authority - Correct Answers -The ability of an agency to purchase goods and
services using state funds.
Delegation of Purchasing Authority - Correct Answers -Assigning purchasing authority
to an agency
Statewide Contract Development Team - Correct Answers -Develops Statewide Term,
Managed, and TXMAS contracts that offer a broad range of goods and services to state
agencies; Processes open market requisitions on behalf of state agencies, universities,
and 1600+ TxSmartBuy users.
Statewide Contract Management Team - Correct Answers -Manages statewide term,
managed and TXMAS contracts for use by state agencies; reporting requirements;
vendor performance issues
Texas Comptroller of Public Accounts - Correct Answers -The primary duty of the
Comptroller's office is to collect substantially all tax revenue owed to the State of Texas;
elected every four years; state accountant; revenue estimation and forecasting;
purchasing support and procurement oversight; and statewide term contracts for use by
over 200 state agencies/universities.
contract value - Correct Answers -Initial Value of the contract, plus any amendments,
renewals and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - Correct Answers -Texas online marketplace
for non-IT goods and services for competitively bid and awarded contracts, housing 2M
items. NO Blanket POs or Confirmation orders permitted.
set-aside program - Correct Answers -Prison made goods for state use
, Texas Correctional Industries (TCI) - Correct Answers -A set-aside program under the
division of Texas Department of Criminal Justice (TDCJ) that manufactures
goods/services from primarily offender labor for purchase by state agencies. This
offsets higher labor costs in the private industry. Competitive bidding not required. TCI
Catalog. MUST USE TXSMARTBUY FIRST. Waiver granted for price.
TCI Purchase Process - Correct Answers -If good not available on TxSmartBuy: 1)
Check TCI catalog; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - Correct Answers -1) Source other than TCI; 2) May be based on
delivery date, price differences, or specifications; 3) Must place approval in contract
documents.
State Use Program - Correct Answers -A set-aside program. TWC contracts with
WorkQuest for non-IT goods/services.
State Use Program Exceptions - Correct Answers -1) Does not meet reasonable
requirements; 2) Requisition does not reasonably comply with using products/services
made by disabled persons; 3) Not available; 4) Quantity, Quality, Delivery Time, Life
Cycle Costs (renting instead of buying folding chairs). MAY NOT CONSIDER PRICE
FOR EXCEPTION.
Term contracts - Correct Answers -Used to purchase or lease large quantities of goods
and services. Search NIGP on TxSmartBuy. May purchase outside if below minimum
quantity ONLY.
Managed contracts - Correct Answers -Listed on TxSmartBuy, search by NIGP.
Requires manual order processing due to different pricing structures and discounted
quote requirements. PO issued directly to vendor; no purchases on TxSmartBuy.
Blanket POs allowed up to managed contract term.
ESBD - Correct Answers -Electronic State Business Daily. Solicitations AND Notices of
Award requiring delegation authority require a letter of delegation from SPD prior to
posting to this. 25K+, minimum of 14 days for posting of entire solicitation and 21 days if
not.
Centralized Master Bidder's List (CMBL) - Correct Answers -Online directory that
provides competitive bids or proposals. For purchases between 10K and 25K, 3
vendors minimum/2 of which must be HUB. Must send copy of solicitation to all vendors
on the CMBL bid list for the advertised NIGP commodity codes. Place in procurement
file.
Vendor Performance Tracking System (VPTS) - Correct Answers -The online system
that collects vendor performance reports from state agencies. Reports must be
submitted within 30 days of completion/termination over $25,000. This system is used
What agency and department ascribes Texas agencies with purchasing authority? -
Correct Answers -SPD - Statewide Procurement Policy and Outreach - Oversight and
Delegation (POD)
What entity delegates purchasing authority to state agencies for non-IT goods and
services. - Correct Answers -SPD
purchasing authority - Correct Answers -The ability of an agency to purchase goods and
services using state funds.
Delegation of Purchasing Authority - Correct Answers -Assigning purchasing authority
to an agency
Statewide Contract Development Team - Correct Answers -Develops Statewide Term,
Managed, and TXMAS contracts that offer a broad range of goods and services to state
agencies; Processes open market requisitions on behalf of state agencies, universities,
and 1600+ TxSmartBuy users.
Statewide Contract Management Team - Correct Answers -Manages statewide term,
managed and TXMAS contracts for use by state agencies; reporting requirements;
vendor performance issues
Texas Comptroller of Public Accounts - Correct Answers -The primary duty of the
Comptroller's office is to collect substantially all tax revenue owed to the State of Texas;
elected every four years; state accountant; revenue estimation and forecasting;
purchasing support and procurement oversight; and statewide term contracts for use by
over 200 state agencies/universities.
contract value - Correct Answers -Initial Value of the contract, plus any amendments,
renewals and extensions for the contract's full existence
Texas SmartBuy Online Ordering System - Correct Answers -Texas online marketplace
for non-IT goods and services for competitively bid and awarded contracts, housing 2M
items. NO Blanket POs or Confirmation orders permitted.
set-aside program - Correct Answers -Prison made goods for state use
, Texas Correctional Industries (TCI) - Correct Answers -A set-aside program under the
division of Texas Department of Criminal Justice (TDCJ) that manufactures
goods/services from primarily offender labor for purchase by state agencies. This
offsets higher labor costs in the private industry. Competitive bidding not required. TCI
Catalog. MUST USE TXSMARTBUY FIRST. Waiver granted for price.
TCI Purchase Process - Correct Answers -If good not available on TxSmartBuy: 1)
Check TCI catalog; 2) Issue PO to TDCJ to purchase; 3) otherwise, request waiver.
TCI Waiver Process - Correct Answers -1) Source other than TCI; 2) May be based on
delivery date, price differences, or specifications; 3) Must place approval in contract
documents.
State Use Program - Correct Answers -A set-aside program. TWC contracts with
WorkQuest for non-IT goods/services.
State Use Program Exceptions - Correct Answers -1) Does not meet reasonable
requirements; 2) Requisition does not reasonably comply with using products/services
made by disabled persons; 3) Not available; 4) Quantity, Quality, Delivery Time, Life
Cycle Costs (renting instead of buying folding chairs). MAY NOT CONSIDER PRICE
FOR EXCEPTION.
Term contracts - Correct Answers -Used to purchase or lease large quantities of goods
and services. Search NIGP on TxSmartBuy. May purchase outside if below minimum
quantity ONLY.
Managed contracts - Correct Answers -Listed on TxSmartBuy, search by NIGP.
Requires manual order processing due to different pricing structures and discounted
quote requirements. PO issued directly to vendor; no purchases on TxSmartBuy.
Blanket POs allowed up to managed contract term.
ESBD - Correct Answers -Electronic State Business Daily. Solicitations AND Notices of
Award requiring delegation authority require a letter of delegation from SPD prior to
posting to this. 25K+, minimum of 14 days for posting of entire solicitation and 21 days if
not.
Centralized Master Bidder's List (CMBL) - Correct Answers -Online directory that
provides competitive bids or proposals. For purchases between 10K and 25K, 3
vendors minimum/2 of which must be HUB. Must send copy of solicitation to all vendors
on the CMBL bid list for the advertised NIGP commodity codes. Place in procurement
file.
Vendor Performance Tracking System (VPTS) - Correct Answers -The online system
that collects vendor performance reports from state agencies. Reports must be
submitted within 30 days of completion/termination over $25,000. This system is used
