CTCD EXAM QUESTIONS AND
ANSWERS
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS - Correct Answers -State tax
collector and treasury
State accountant
Revenue estimation and forecast
Purchasing support and procurement oversight
Statewide term contracts for use by over 200 state agencies and universities
Purchaser Role: - Correct Answers -The term refers purchasing to the mechanical or
administrative process of how goods and services are ordered.
Contract Developer Role: - Correct Answers -This term applies to all the actions taken
prior to contract execution and the preparation and completion of contract award
documents
Contract Manager Role: - Correct Answers -This term applies to actions taken following
contract execution and ensuring contract performance and practices are consistent with
rules and Texas laws
Fundamentals of Procurement - Correct Answers -Fairness, Transparency
Best Value for the State
Own the Mission
Good Steward of Public Funds
Statewide Procurement Division (SPD) does - Correct Answers -Delegates purchasing
authority to state agencies of non-IT goods and services
Statewide Procurement Division (SPD) - Correct Answers -Procurement Policy and
Outreach
Contract Development
Contract Management
Historically Underutilized Business
Statewide Fleet, Travel, and Mail
Procurement Policy and Outreach - Correct Answers -Training and Policy Development
,Outreach
Procurement Oversight and Delegation (POD)
Training and Policy Development - Correct Answers -Develops and administers BTP,
CTCD and CTCM training
Provides continuing education courses required for maintenance of certifications
Conducts policy research and clarification
Outreach - Correct Answers -Provides customer support for:
Texas SmartBuy support and membership
Electronic State Business Daily (ESBD)
Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS)
Procurement Oversight and Delegation (POD) - Correct Answers -Performs reviews of
service solicitations over $100K (30 days) and delegates purchasing authority
Contract Advisory Team (CAT) review - Correct Answers -$5Million or greater
Contract Development - Correct Answers -Develops Term, Managed, and TXMAS
contracts
Performs reviews for solicitations for goods over $50K (30 days) via open market
requisitions (OMR) and approves delegation of purchasing authority
Contract Management - Correct Answers -Assists state agencies, higher education
institutions, Texas SmartBuy Members, and contractors with:
day-to-day contract management
contract administration
reporting requirements
vendor performance issues related to statewide contracts
Historically Underutilized Business Program (HUB) - Correct Answers -Certifies Texas-
based vendors as HUBs = Minority-owned, woman-owned, or service-disabled veteran-
owned
Contract Developers or purchasers must make a good faith effort to identify HUB
subcontracting opportunities when the contract value is $100,000 or greater.
HUB = 100K+ (2 of 3)
Statewide Fleet, Travel and Mail - Correct Answers -Office of Vehicle Fleet
Management:
Statewide Travel Management Program:
Statewide Mail Operations:
, Statewide Travel Management Program - Correct Answers -Provides travel services
contracts: required for state agencies and available to TX SmartBuy members
Agency Submissions and Documents Required by Statute - Correct Answers -Agency
Procurement Plan
Agency Contract Management Handbook:
HUB Program Reports
Agency Contract Management Procedures
Agency Procurement Plan: - Correct Answers -Identifies management controls and
purchasing oversight authority in accordance with the policy guidance contained in the
Guide
DUE NOVEMBER 30TH
Agency Contract Management Handbook: - Correct Answers -Establishes consistent
contracting policies and practices
May include standard contract provisions and formats
HUB Program Reports - Correct Answers -Each agency must submit its HUB
expenditures to the Statewide HUB program for inclusion in the HUB Report.
Agency Contract Management Procedures - Correct Answers -Must provide for:
The assessment of the risk of fraud, waste and abuse in all agency contracts
The identification of contracts that require enhanced contract monitoring
The establishment of clear levels of purchasing accountability and staff responsibilities
related to purchasing.
The agency posts on the agency's website and sends to: to
post on the Comptroller's website.
Which Texas agency provides purchasing support and procurement oversight? -
Correct Answers -Texas Comptroller of Public Accounts (CPA)
Which SPD team promotes equal business opportunities to remedy disparity in state
procurement? - Correct Answers -Historically Underutilized Business Program (HUB)
Are the Agency Contract Management Procedures only important for Contract
Managers to know? - Correct Answers -No, the Contract Developers also need to know
their agency processes and procedures.
Which SPD team provides customer support for Texas SmartBuy and other applications
used by state agencies? - Correct Answers -Outreach
Who creates the statewide term contracts within SPD? - Correct Answers -Contract
Development Team
ANSWERS
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS - Correct Answers -State tax
collector and treasury
State accountant
Revenue estimation and forecast
Purchasing support and procurement oversight
Statewide term contracts for use by over 200 state agencies and universities
Purchaser Role: - Correct Answers -The term refers purchasing to the mechanical or
administrative process of how goods and services are ordered.
Contract Developer Role: - Correct Answers -This term applies to all the actions taken
prior to contract execution and the preparation and completion of contract award
documents
Contract Manager Role: - Correct Answers -This term applies to actions taken following
contract execution and ensuring contract performance and practices are consistent with
rules and Texas laws
Fundamentals of Procurement - Correct Answers -Fairness, Transparency
Best Value for the State
Own the Mission
Good Steward of Public Funds
Statewide Procurement Division (SPD) does - Correct Answers -Delegates purchasing
authority to state agencies of non-IT goods and services
Statewide Procurement Division (SPD) - Correct Answers -Procurement Policy and
Outreach
Contract Development
Contract Management
Historically Underutilized Business
Statewide Fleet, Travel, and Mail
Procurement Policy and Outreach - Correct Answers -Training and Policy Development
,Outreach
Procurement Oversight and Delegation (POD)
Training and Policy Development - Correct Answers -Develops and administers BTP,
CTCD and CTCM training
Provides continuing education courses required for maintenance of certifications
Conducts policy research and clarification
Outreach - Correct Answers -Provides customer support for:
Texas SmartBuy support and membership
Electronic State Business Daily (ESBD)
Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS)
Procurement Oversight and Delegation (POD) - Correct Answers -Performs reviews of
service solicitations over $100K (30 days) and delegates purchasing authority
Contract Advisory Team (CAT) review - Correct Answers -$5Million or greater
Contract Development - Correct Answers -Develops Term, Managed, and TXMAS
contracts
Performs reviews for solicitations for goods over $50K (30 days) via open market
requisitions (OMR) and approves delegation of purchasing authority
Contract Management - Correct Answers -Assists state agencies, higher education
institutions, Texas SmartBuy Members, and contractors with:
day-to-day contract management
contract administration
reporting requirements
vendor performance issues related to statewide contracts
Historically Underutilized Business Program (HUB) - Correct Answers -Certifies Texas-
based vendors as HUBs = Minority-owned, woman-owned, or service-disabled veteran-
owned
Contract Developers or purchasers must make a good faith effort to identify HUB
subcontracting opportunities when the contract value is $100,000 or greater.
HUB = 100K+ (2 of 3)
Statewide Fleet, Travel and Mail - Correct Answers -Office of Vehicle Fleet
Management:
Statewide Travel Management Program:
Statewide Mail Operations:
, Statewide Travel Management Program - Correct Answers -Provides travel services
contracts: required for state agencies and available to TX SmartBuy members
Agency Submissions and Documents Required by Statute - Correct Answers -Agency
Procurement Plan
Agency Contract Management Handbook:
HUB Program Reports
Agency Contract Management Procedures
Agency Procurement Plan: - Correct Answers -Identifies management controls and
purchasing oversight authority in accordance with the policy guidance contained in the
Guide
DUE NOVEMBER 30TH
Agency Contract Management Handbook: - Correct Answers -Establishes consistent
contracting policies and practices
May include standard contract provisions and formats
HUB Program Reports - Correct Answers -Each agency must submit its HUB
expenditures to the Statewide HUB program for inclusion in the HUB Report.
Agency Contract Management Procedures - Correct Answers -Must provide for:
The assessment of the risk of fraud, waste and abuse in all agency contracts
The identification of contracts that require enhanced contract monitoring
The establishment of clear levels of purchasing accountability and staff responsibilities
related to purchasing.
The agency posts on the agency's website and sends to: to
post on the Comptroller's website.
Which Texas agency provides purchasing support and procurement oversight? -
Correct Answers -Texas Comptroller of Public Accounts (CPA)
Which SPD team promotes equal business opportunities to remedy disparity in state
procurement? - Correct Answers -Historically Underutilized Business Program (HUB)
Are the Agency Contract Management Procedures only important for Contract
Managers to know? - Correct Answers -No, the Contract Developers also need to know
their agency processes and procedures.
Which SPD team provides customer support for Texas SmartBuy and other applications
used by state agencies? - Correct Answers -Outreach
Who creates the statewide term contracts within SPD? - Correct Answers -Contract
Development Team
