CTCM exam due aug 2024 q&a
,Procurement Cycle - ANSWER-1. Procurement Planning (needs
assessment, cost estimate, acquisition plan)
2. Procurement Method Determination (solicitation process, review and
approval, advertisement, communication with Respondents, receipt
and control of responses)
3. Vendor Selection (review of responses, bid tabulation, evaluation,
preferences)
4. Contract Formation and Award (negotiations, contract formation,
award, amendment notifications)
5. Contract Management (final step in procurement process)
Acquisition Plan (AP) ("roadmap") - ANSWER-best value criteria
identify contract management team
assign roles
monitoring method included
*provided during post award meeting to ensure a smooth transition
btwn OPCO to CM
Contract Manager - ANSWER-ensures that the contract is performed
satisfactorily
involved thru life cycle of procurement
Post Award Contract Meeting - ANSWER-Best practice for high risk
and/or high dollar contracts
, Contract Manager Responsibilities - ANSWER-reqs are satisfied
goods and serv are delivered timely
financial interests of agency protectedLiquidated Damages - ANSWER-A
monetary award for repayment of loss of service
SPD - ANSWER-Statewide Procurement Division
POD - ANSWER-Procurement Oversight & Delegation Team
POD Does? - ANSWER--reviews solicitations
-seeks to reduce risk to state agencies
-delegates purchasing authority to state agencies
SPD Does? - ANSWER-Central authority for procurement (contract
development, HUB, contract mgmt., policy and outreach, statewide
fleet, travel and mail)
Centralized Master Bidders List (CMBL) - ANSWER-$5k-$24k - 3 vendors
(2 HUB)
$25k - all eligible vendors must be solicitated
,Procurement Cycle - ANSWER-1. Procurement Planning (needs
assessment, cost estimate, acquisition plan)
2. Procurement Method Determination (solicitation process, review and
approval, advertisement, communication with Respondents, receipt
and control of responses)
3. Vendor Selection (review of responses, bid tabulation, evaluation,
preferences)
4. Contract Formation and Award (negotiations, contract formation,
award, amendment notifications)
5. Contract Management (final step in procurement process)
Acquisition Plan (AP) ("roadmap") - ANSWER-best value criteria
identify contract management team
assign roles
monitoring method included
*provided during post award meeting to ensure a smooth transition
btwn OPCO to CM
Contract Manager - ANSWER-ensures that the contract is performed
satisfactorily
involved thru life cycle of procurement
Post Award Contract Meeting - ANSWER-Best practice for high risk
and/or high dollar contracts
, Contract Manager Responsibilities - ANSWER-reqs are satisfied
goods and serv are delivered timely
financial interests of agency protectedLiquidated Damages - ANSWER-A
monetary award for repayment of loss of service
SPD - ANSWER-Statewide Procurement Division
POD - ANSWER-Procurement Oversight & Delegation Team
POD Does? - ANSWER--reviews solicitations
-seeks to reduce risk to state agencies
-delegates purchasing authority to state agencies
SPD Does? - ANSWER-Central authority for procurement (contract
development, HUB, contract mgmt., policy and outreach, statewide
fleet, travel and mail)
Centralized Master Bidders List (CMBL) - ANSWER-$5k-$24k - 3 vendors
(2 HUB)
$25k - all eligible vendors must be solicitated
