OpTime Adminstration Cert
Facility (EAF) - correct answer-a record that represents whole organization (e.g. LCMC).
Build thru OpTime System Definitions
Service Area (EAF) - correct answer-used for billing purposes and divides organization into
inpatient or outpatient (e.g. all Ochsner's hospital)
Revenue Location (EAF) - correct answer-physical location representing your hospital or
clinic (e.g. specifically OCHSNER WB)
5 things needed to create a case - correct answer-patient, service, location, procedure,
surgeon
Departments (DEP) - correct answer-Unit/Department in healthcare (Pre-op, Main OR,
PACU, ED, GI)
Room (ROM) - correct answer-patient rooms, NOT OPERATING ROOMS (SER)
Beds - correct answer-patient beds on hospital floor
OR Location (EAF) - correct answer-a group of ORs that are administered in the same way.
(if the ORs are not administered in the same way, then you need 2+ ORs Locations)
OpTime System Definitions (EAF) - correct answer-highest level of the FACILITY structure
and affects every OR Location in your organization. YOU SHOULD NEVER CHANGE
SETTINGS IN HERE.
Location and System Definitions allow - correct answer-building by exception
System Definitions - correct answer-how everything is done at every location. (how you want
OpTime to generally work)
Location Definitions - correct answer-allow ONLY CERTAIN THINGS that are different than
systems to be done at CERTAIN LOCATIONS. (how only some things are different at
different locations) - OR LOCATION*
What do you use to CREATE A PROCEDURE? - correct answer-Procedures (ORP)
What do you use to CREATE AN OR LOCATION? - correct answer-OR Location Definitions
(EAF)
How do you set up case tracking events in a location? - correct answer-In OR Location
Definitions (EAF) ---> click on Case Tracking events and input!!!
What do you use to CREATE A SURGEON? - correct answer-Surgeon (SER)
, What do you use to BUILD A SURGEON GROUP? - correct answer-chart search
"surgeon/phys gr"
Which can be set in a base procedures? - correct answer-1. Alias
2. CPT codes
3. Authorizations for locations
4. Authorizations for services.
T or F: The most efficient build is to put the preference of every surgeon into the base
procedure - correct answer-FALSE
Room (SER) Record sets what? - correct answer-OR name and where OR is located
Template sets what? - correct answer-if the OR is time blocked or not.
Things you have to fill in ROOM (SER) RECORD? - correct answer-Name
Abbreviations
Active: Active
-then click general room info-->
>Location field
>Display name
Types of Blocks - correct answer-1. Surgical Service,
2. Surgeon,
3. Surgeon Groups
4. Unblocked (room is open, but not reserved for one of the above groups)
How do you create blocks on an OR room? - correct answer-right click on the room and click
'Room Template"
Case schedules are created where? - correct answer-in the operating room (SER)
Where are patients admitted? - correct answer-In Periop Pool Room (ROM)
Building Steps for OR Locations - correct answer-1. Create an OR Location
2. Build an Operating Room
3. Create a schedule of availability
4. Create a release schedule
A(n) ______ is a group of operating rooms that you intend to administer in the same way -
correct answer-OR Location
T or F: The system will always apply the setting in system definitions instead of the setting in
location definitions. - correct answer-False
Which levels of the facility structure might OpTime Build or edit? (Circle all that apply)
A. OpTime System Definitions
Facility (EAF) - correct answer-a record that represents whole organization (e.g. LCMC).
Build thru OpTime System Definitions
Service Area (EAF) - correct answer-used for billing purposes and divides organization into
inpatient or outpatient (e.g. all Ochsner's hospital)
Revenue Location (EAF) - correct answer-physical location representing your hospital or
clinic (e.g. specifically OCHSNER WB)
5 things needed to create a case - correct answer-patient, service, location, procedure,
surgeon
Departments (DEP) - correct answer-Unit/Department in healthcare (Pre-op, Main OR,
PACU, ED, GI)
Room (ROM) - correct answer-patient rooms, NOT OPERATING ROOMS (SER)
Beds - correct answer-patient beds on hospital floor
OR Location (EAF) - correct answer-a group of ORs that are administered in the same way.
(if the ORs are not administered in the same way, then you need 2+ ORs Locations)
OpTime System Definitions (EAF) - correct answer-highest level of the FACILITY structure
and affects every OR Location in your organization. YOU SHOULD NEVER CHANGE
SETTINGS IN HERE.
Location and System Definitions allow - correct answer-building by exception
System Definitions - correct answer-how everything is done at every location. (how you want
OpTime to generally work)
Location Definitions - correct answer-allow ONLY CERTAIN THINGS that are different than
systems to be done at CERTAIN LOCATIONS. (how only some things are different at
different locations) - OR LOCATION*
What do you use to CREATE A PROCEDURE? - correct answer-Procedures (ORP)
What do you use to CREATE AN OR LOCATION? - correct answer-OR Location Definitions
(EAF)
How do you set up case tracking events in a location? - correct answer-In OR Location
Definitions (EAF) ---> click on Case Tracking events and input!!!
What do you use to CREATE A SURGEON? - correct answer-Surgeon (SER)
, What do you use to BUILD A SURGEON GROUP? - correct answer-chart search
"surgeon/phys gr"
Which can be set in a base procedures? - correct answer-1. Alias
2. CPT codes
3. Authorizations for locations
4. Authorizations for services.
T or F: The most efficient build is to put the preference of every surgeon into the base
procedure - correct answer-FALSE
Room (SER) Record sets what? - correct answer-OR name and where OR is located
Template sets what? - correct answer-if the OR is time blocked or not.
Things you have to fill in ROOM (SER) RECORD? - correct answer-Name
Abbreviations
Active: Active
-then click general room info-->
>Location field
>Display name
Types of Blocks - correct answer-1. Surgical Service,
2. Surgeon,
3. Surgeon Groups
4. Unblocked (room is open, but not reserved for one of the above groups)
How do you create blocks on an OR room? - correct answer-right click on the room and click
'Room Template"
Case schedules are created where? - correct answer-in the operating room (SER)
Where are patients admitted? - correct answer-In Periop Pool Room (ROM)
Building Steps for OR Locations - correct answer-1. Create an OR Location
2. Build an Operating Room
3. Create a schedule of availability
4. Create a release schedule
A(n) ______ is a group of operating rooms that you intend to administer in the same way -
correct answer-OR Location
T or F: The system will always apply the setting in system definitions instead of the setting in
location definitions. - correct answer-False
Which levels of the facility structure might OpTime Build or edit? (Circle all that apply)
A. OpTime System Definitions
