OR350
Room (ROM) - correct answer-Rooms are patient rooms, not Operating Rooms. These
would include the rooms on the
floors where one, maybe two, patient beds are located. Patients are admitted to and
transferred into specific rooms.
Department (DEP) - correct answer-Departments in Epic are similar to what you would
traditionally call a unit or department in the healthcare world. This is also the level that a user
logs into. Examples include Preprocedure, Main OR, and PACU departments
Perioperative Departments ﴾DEP﴿ - correct answer-Multiple Virtual Departments
-Preprocedure, Main OR, PACU, and Recovery.
-Drive role specific settings
What are pool rooms? what do others in the hospitals see? - correct answer-Movement in
periop area only viewed through case tracking events by periop users.
-Other users will just see perioperative pool room
OR Locations (EAF) are linked to..? what do they control? - correct answer--Linked to one
perioperative department (Usually Main OR)
-Optime specific tools, reports, charging strategies, and more for that perioperative area
Operating Rooms (SER) refers to ____ within ____. - correct answer--Individual Operating
rooms within an OR Location
-When sx requested for a particular OR location, the scheduler will schedule a case into an
available timeslot.
An Or Location is defined as - correct answer-A group of OR's that are administered in the
same way.
Build process for OR - correct answer-1. Create an OR Location
2. Build Operating Rooms
3. Create a schedule that organizes an OR's time into blocks
Building by exception - correct answer-aka Rule of Specificity, making general settings in a
high-level record and only making setting changes different in specific records.
How to Configure an OR Location on Hyperspace - correct answer-Location Definition ->
TRNOR05 Neurosurgery -> Invasive Cardiology -> Case Tracking events
Automatic Surgery Reminders are found where? - correct answer-Upcoming Case
Reminder/Time to Send text and Mychart
What is the Scheduling 2 form? - correct answer-home to settings that determine when
schedules are finalized and how to handle cases scheduled on holidays and weekends.
,What is Case Volume - correct answer-A report that returns the amount of patients seen,
usually during a particular perioperative phase of care. This type of report includes add‐on
cases, both those that are marked as add‐ons and those that should have been but weren't.
What is block utilization - correct answer-report that returns the percentage of OR block time
that is actually used by cases of that block type compared to the total block time available.
For example, a cardiothoracic case that is performed during cardiothoracic block time would
increase the block utilization percentage, but the same case performed outside of
cardiothoracic block time may not
What is a Surgical Inventory Item?(SUP) - correct answer-A record representing a single
inventory item including its name, manufacturer number, clinical information, and more
What is a Balance (BAL) record? - correct answer-A record with location specific info about
an inventory item such as where it is stored.
What is Materials Management - correct answer-A dept in charge of ordering, receivinig,
storing, and issuingn inventory
All patients undergoing surgery are admitted into what? - correct answer-a pool room
How do you add a new service? - correct answer-Add to a category list
Which of the following records is added to a surgical case well in advance to plapn for the
staff and equipment need?
A Provider,
B Resource type,
C User - correct answer-Resource Type
Which of the following would not have a resource type?
C- Arm
Circulator
OR
Scalpel
Surgeon - correct answer-OR, Surgeon
You want to create a new CER record that evaluates whether a patient is younger than 18
year olds so that you can suggest pedi tools to nurses when appropriate. Which of the
following would be set as 18? - correct answer-Value
How do Materials Management and EPIC communicate - correct answer-Interface Item
Mapping tool (creates thousands of inventory records based on data extracted from MMS)
If there are issues with MMS and EPIC then where are the issues resolved? - correct
answer-MMS whenever possible
Overall Build for Maintaining Inventory - correct answer-1. Extract supply Data from MMS
, 2.Use Mapping tool to create surgical inventory item and balance records
3. Run audits and test identify surgical inventory items with issues
4. In Epic confirm build issues and update the info in the MMS
Supply Charging Underlying Build Audit (SCUBA) identifies records that - correct
answer--Missing supply type
-Are missing balance records
-Have misconfigured charging that would lead to wrong charges or errors
What is GTIN? - correct answer-Important for barcode scanning for supplies, not usually
used, maybe for expensive implants
What is override charge? - correct answer-If this is set, this is the final cost per unit for this
inventory item record ﴾no later mark‐up﴿.
What is Cost Per Unit? - correct answer-Base price for later markup
What is the markup table linked to? What is an inventory markup table - correct answer-the
OR location
-controls how much markup given to an inventory item when calculating the charge that
generates
If a supply is stored differently in two locations, which master file allows you to store different
shelf and bin information for the supply? - correct answer-Balance Record
What must you do before you can create a balance record for a specific location? - correct
answer--Set up the location as an inventory location in OpTime Location Definitions
-Inventory Locations and Inventory Location? (2 different fields)
Professional Charges are - correct answer-Charges rendered by a licensed practitioner
(Surgeon or Anesthesiologist)
Technical Charges are - correct answer-Charges for non-physician staff and hospital-owned
resources used during surgery
What are some examples of Technical charges? - correct answer--Staff
-Time: Time in PACU, OR
-Equipment
-Medications
-Inventory Items (supplies and implants)
Whats a charge code? - correct answer-a record in the procedure (EAP) master file that
contains charging information.
What are some records that can generate charges? where are those settings applied? -
correct answer-1Surgical Procedures (ORP)
2Inventory Items (SUP)
3Charge Code Tables (OCT)
Room (ROM) - correct answer-Rooms are patient rooms, not Operating Rooms. These
would include the rooms on the
floors where one, maybe two, patient beds are located. Patients are admitted to and
transferred into specific rooms.
Department (DEP) - correct answer-Departments in Epic are similar to what you would
traditionally call a unit or department in the healthcare world. This is also the level that a user
logs into. Examples include Preprocedure, Main OR, and PACU departments
Perioperative Departments ﴾DEP﴿ - correct answer-Multiple Virtual Departments
-Preprocedure, Main OR, PACU, and Recovery.
-Drive role specific settings
What are pool rooms? what do others in the hospitals see? - correct answer-Movement in
periop area only viewed through case tracking events by periop users.
-Other users will just see perioperative pool room
OR Locations (EAF) are linked to..? what do they control? - correct answer--Linked to one
perioperative department (Usually Main OR)
-Optime specific tools, reports, charging strategies, and more for that perioperative area
Operating Rooms (SER) refers to ____ within ____. - correct answer--Individual Operating
rooms within an OR Location
-When sx requested for a particular OR location, the scheduler will schedule a case into an
available timeslot.
An Or Location is defined as - correct answer-A group of OR's that are administered in the
same way.
Build process for OR - correct answer-1. Create an OR Location
2. Build Operating Rooms
3. Create a schedule that organizes an OR's time into blocks
Building by exception - correct answer-aka Rule of Specificity, making general settings in a
high-level record and only making setting changes different in specific records.
How to Configure an OR Location on Hyperspace - correct answer-Location Definition ->
TRNOR05 Neurosurgery -> Invasive Cardiology -> Case Tracking events
Automatic Surgery Reminders are found where? - correct answer-Upcoming Case
Reminder/Time to Send text and Mychart
What is the Scheduling 2 form? - correct answer-home to settings that determine when
schedules are finalized and how to handle cases scheduled on holidays and weekends.
,What is Case Volume - correct answer-A report that returns the amount of patients seen,
usually during a particular perioperative phase of care. This type of report includes add‐on
cases, both those that are marked as add‐ons and those that should have been but weren't.
What is block utilization - correct answer-report that returns the percentage of OR block time
that is actually used by cases of that block type compared to the total block time available.
For example, a cardiothoracic case that is performed during cardiothoracic block time would
increase the block utilization percentage, but the same case performed outside of
cardiothoracic block time may not
What is a Surgical Inventory Item?(SUP) - correct answer-A record representing a single
inventory item including its name, manufacturer number, clinical information, and more
What is a Balance (BAL) record? - correct answer-A record with location specific info about
an inventory item such as where it is stored.
What is Materials Management - correct answer-A dept in charge of ordering, receivinig,
storing, and issuingn inventory
All patients undergoing surgery are admitted into what? - correct answer-a pool room
How do you add a new service? - correct answer-Add to a category list
Which of the following records is added to a surgical case well in advance to plapn for the
staff and equipment need?
A Provider,
B Resource type,
C User - correct answer-Resource Type
Which of the following would not have a resource type?
C- Arm
Circulator
OR
Scalpel
Surgeon - correct answer-OR, Surgeon
You want to create a new CER record that evaluates whether a patient is younger than 18
year olds so that you can suggest pedi tools to nurses when appropriate. Which of the
following would be set as 18? - correct answer-Value
How do Materials Management and EPIC communicate - correct answer-Interface Item
Mapping tool (creates thousands of inventory records based on data extracted from MMS)
If there are issues with MMS and EPIC then where are the issues resolved? - correct
answer-MMS whenever possible
Overall Build for Maintaining Inventory - correct answer-1. Extract supply Data from MMS
, 2.Use Mapping tool to create surgical inventory item and balance records
3. Run audits and test identify surgical inventory items with issues
4. In Epic confirm build issues and update the info in the MMS
Supply Charging Underlying Build Audit (SCUBA) identifies records that - correct
answer--Missing supply type
-Are missing balance records
-Have misconfigured charging that would lead to wrong charges or errors
What is GTIN? - correct answer-Important for barcode scanning for supplies, not usually
used, maybe for expensive implants
What is override charge? - correct answer-If this is set, this is the final cost per unit for this
inventory item record ﴾no later mark‐up﴿.
What is Cost Per Unit? - correct answer-Base price for later markup
What is the markup table linked to? What is an inventory markup table - correct answer-the
OR location
-controls how much markup given to an inventory item when calculating the charge that
generates
If a supply is stored differently in two locations, which master file allows you to store different
shelf and bin information for the supply? - correct answer-Balance Record
What must you do before you can create a balance record for a specific location? - correct
answer--Set up the location as an inventory location in OpTime Location Definitions
-Inventory Locations and Inventory Location? (2 different fields)
Professional Charges are - correct answer-Charges rendered by a licensed practitioner
(Surgeon or Anesthesiologist)
Technical Charges are - correct answer-Charges for non-physician staff and hospital-owned
resources used during surgery
What are some examples of Technical charges? - correct answer--Staff
-Time: Time in PACU, OR
-Equipment
-Medications
-Inventory Items (supplies and implants)
Whats a charge code? - correct answer-a record in the procedure (EAP) master file that
contains charging information.
What are some records that can generate charges? where are those settings applied? -
correct answer-1Surgical Procedures (ORP)
2Inventory Items (SUP)
3Charge Code Tables (OCT)
