Certified Texas Procurement Manager State Test Questions and Answers, Latest Updated 2024/2025 (GRADED)

Purchasing - ANSWER-The act, function and responsibility for the purchase of equipment, materials, services, and construction required by an organization to satisfy the needs of the requestor at the best value for the state while conforming to ethical business practices. IMPORTANT: NEED TO SATISFY NEEDS Trends in Purchasing Profession - ANSWER-Multiple parties in planning process Reducing overall costs Obtaining best value Performance driven process Certified purchasers Basic Public Purchasing Principles - ANSWER-Competition Public Notice Public Opening Open Records Challenges for Purchasers - ANSWER-Purchasing is one of many departments within your agency. Work with people outside your department that you don't know or may never see. Each department is motivated by different goals or cultures. Competition - ANSWER-When 2 or more vendors attempt to secure state business Anchor of most purchasing statutes Reduces opportunity for favoritism Inspires public confidence Required by 2155.063, Tex. Gov't Code Public Notice - ANSWER-Encourage the public to participate in the procurement process. Tools to facilitate public notice: Centralized Master Bidder's List (CMBL); Electronic State Business Daily (ESBD) (Over $25,000) Public Opening - ANSWER-For bids, read the company name and the price. For proposals, read the company name only. Open Records - ANSWER-Public Information Act; Ch. 552, Tex. Gov't Code Outlines which records are open to the public and when. When is very important. State Surplus Property - ANSWER-Property no longer needed by a state agency. Certified Texas Procurement Manager State Test Questions and Answers (100% Correct) Latest 2024/2025 Program operated through the Texas Facilities Commission-handles both state and federal surplus; State Property Accounting System (SPA) Agencies post property on CPA website for 10 days Available to state agencies, political subdivisions and assistance organizations (state agencies have priority) Owning agency determines price-they can give it away for free if they want to. Surplus Property - ANSWER-The best way to reduce risk of financial loss to an organization and to avoid wasteful spending is to. . .transfer surplus property to another organization. What are the 9 steps of the Procurement Cycle? - ANSWER-Define Need Select Procurement Method Solicitation Receipt of Proposals/Bids (Bid Tabulation) Evaluation & Award Inspection & Acceptance Contract Administration (Change Management) Payment Contract Closeout What are the 2 levels of Purchaser Certification? - ANSWER-Certified Texas Purchaser (CTP); Required for delegated purchases of $25,000-$100,000; Must attend both Basic and Advanced Purchasing classes; 1 year experience required; Passing score of 70% on CTP exam; AND Certified Texas Procurement Manager (CTPM); Required for delegated purchases greater than $100,000; Must attend Basic, Advanced and CNC classes; 3 years purchasing experience required; Passing score of 70% on CTPM exam Best Value - ANSWER-The most important trend in today's purchasing environment. Purchasing Profession Overview - ANSWER-There are 3 levels of training (Basic Public Purchasing), Advanced Public Purchasing, and Cost and Price Analysis, Negotiations and Contract Administration); There are 2 levels of Certification (Certified Texas Purchase-CTP and Certified Texas Procurement Manager-CTPM) Purchaser Certification - ANSWER-Review Certification Levels (see other flashcards); After passing exam, apply to CPA for certification; certifications are not sequential; CTPM does not require you to be a manager. Three parties involved in an agency procurement relationship are: - ANSWER-Principal, Agent, and Vendor Which of the following is NOT a step in the procurement cycle? Need Defined Contract Administration Benefit Duration Payment - ANSWER-Benefit Duration is NOT a step in the procurement cycle. True or False. A CTPM is required to make delegated purchases of $25,000-$100,000. - ANSWER-FALSE-A Certified Texas Purchaser (CTP) is required to make delegated purchases of $25,000-$100,000.