CTCM TRAINING QUESTIONS WITH 100% COMPLETE SOLUTIONS.

CTCM TRAINING QUESTIONS WITH 100% COMPLETE SOLUTIONS. Program that gives minority businesses priority? Historically Underutilized Business - HUB Contract for SERVICES @ 150k, where do you go to get delegation of purchasing authority? Either Comptroller of Public Accounts (CPA) or Procurement Oversight & Delegation (POD) Contract Developers post solicitations $25k and up on..... Electronic State Business Daily Where do you locate filed contracts with the state? Texas SmartBuy. The "Amazon Marketplace" for the State. Contract for $55k, where do you go to report a vendor? Vendor Reporting System (VRS) True or False: For a $1.5mil contract, the CONTRACTOR will need to fill out a 1295 form. True What is the dollar threshold for filling out a 1295 form? $1mil True or False: Nepotism report comes from the State Auditors office True True or False: YOU don't need to fill out a nepotism report for a contract greater than $1mil False. You absolutely do. True or False: Electronic Business Daily posts contracts, solicitations, and awards. True. For SERVICES valued at $100k or GREATER, who gives delegation of purchasing authority? Procurement Oversight and Delegation Team, from the Comptroller of Public Accounts. True or False: For services UNDER $100k, you need purchasing authority. False. For GOODS valued at $50k or GREATER, who gives purchasing authority? Open Market Request, from the Comptroller of Public Accounts True or False: for GOODS values at $50k or LESS, you need purchasing authority. False. Use this statutorily required method of reporting vendors once contracts are completed and throughout the life of the contract Vendor Performance Tracking System What does the Statewide Procurement Division do? Central authority for state agencies in procurement guidance, education, contract development services, and delegation of purchasing authority Statewide contracts procured and managed by the SPD must use a purchase order through what system? Texas SmartBuy This division conducts policy research, training, certification, and customer support services Policy and Outreach Provides state agencies a variety of mail operations services Statewide Mail Operations Develops and manages statewide contracts for use by state agencies with a broad range of contracts for commodities and services Statewide Contract Development and Contract Management What does the State Travel Management Program do? Manages travel expenditures- hotel, car rental, and airline Manages and assists agencies with their vehicles Office of Vehicle Fleet Management Provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting. Historically Underutilized Business Program A web portal to post solicitations and learn of contract awards Electronic State Business Daily Reviews solicitations and issues a letter of delegation of purchasing authority for and anticipated contract of $100k or greater Procurement Oversight and Delegation (POD), which is part of the Comptroller of Public Accounts Master database that provides texas procurement professionals the ability to foster competition between vendors Centralized Master Bidder's List Key duties of the Procurement Oversight and Delegation team (POD) Conducts solicitation reviews and delegates purchasing authority for SERVICES greater than $100k What does POD do in the case of a $5mil contract of SERVICES? They form a Contract Advisory Team (CAT) Which is the Agency and which is the Division within the agency? Comptroller of Public Accounts, Statewide Procurement Division CPA= Agency, SPD= Division I want to hire a painter to paint the senate chamber at the Capitol. The contract is valued at $300k. Who will be giving me delegation of purchase authority? Procurement Oversight and Development team (POD). I want to buy $70k worth of desks. What's the next step? An Open Market Request (OMR) through Statewide Procurement Division (SPD) Conducts policy research, provides training and certifications, and performs solicitation reviews and issues letters of delegated purchasing authority Statewide Procurement Policy and Outreach (SPP) Develops statewide contracts for state agencies and institutions of higher learning Statewide Contract Development I have a contract for services for $99k, who gives me delegation of purchasing authority? No one. You only need PA for SERVICE contracts over $100K Master database to foster competition between vendors and has an additional list that references HUBs Centralized Master Bidders List (CMBL) In terms of the CMBL, a contract over $5k-$25k requires... 3 CMBL vendors (*2 of which MUST BE HUBs*) must be solicited In terms of the CMBL, a contract over $25k ... Requires that you solicit all relevant vendors on the CMBL, AND that you post solicitation on the Electronic State Business Daily If I have a contract valued at $38k, where do I need to post the solicitation? Electronic State Business Daily If I have a contract valued at $24k, how many vendors do I need to solicit? 3 vendors, 2 of which must be HUBs This program promotes full and equal business opportunities Historically Underutilized Business program If a HUB is too small to be the prime, it is probable that.. they could be a subcontractor Website used to post solicitations, especially those valued at $25k or more, as well as awards Electronic State Business Daily I have a contract for services valued at $37k, where do I need to post this solicitation Electronic State Business Daily This "office" manages and assists agencies with reporting their fleet vehicles on the state's reporting system Office of Vehicle Fleet Management Known as the "Yelp" for State agencies Vendor Performance Tracking System (VPTS) True or false: Agencies must submit vendor performance reports for contracts $25k and up True True or False: Vendors can dispute the "rating" given to them on VPTS True What is the best system to score and track vendor performance, as well as supply information to other state agencies? Vendor Performance Tracking System True or False: For contracts valued over $25k, BEST PRACTICES recommends that you only track vendor performance in VPTS at closeout of the contract False. The Best Practices suggests that you monitor this vendor throughout the life of the contract, in case you are ever audited and needed specific details. Statewide term contracts procured and managed by SPD and TXMAS Contracts must all go through this system in order to receive a purchase order: Texas SmartBuy Consolidates purchases in order to receive better deals for the benefit of the State Agency Procurement Plans