Yeoman Chapter 2

YeomaYeoman Chapter 2 What directive contains instructions for typing standard letters? - ANS A. SECNAV M-5216.5 What item is the best example of the correct format of a Secret document serial number? - ANS Ser 00/S123 What is the correct formatting of the Signature blocks on a JOINT LETTER? - ANS D. Ending flush with the right margin with the most junior official beginning on the leftmargin Which of the following publications provides guidance for Navy awards? - ANS SECNAVINST 1650.1h What does the acronym NDAWS stand for? - ANS D. Navy Department Awards Web Service In general, who retains awarding authority for all awards under the Department of the Navy? - ANS Secretary of the Navy What document governs performance evaluation reports in the Navy? - ANS A. Navy Performance Evaluation and Counseling Manual, BUPERSINST 1610.10 When may a periodic Fitness Report or Evaluation be omitted? - ANS B. If the period of the report is less than 3 months What type of FITREP or EVAL report provides a record of significant performance that cannot be directly observed by the regular reporting senior? - ANS A. Concurrent What directive provides procedures and responsibilities for effectively developing, managing, and using the reports and forms programs within the Department of the Navy? - ANS Navy Forms Management Manual, SECNAV M-5213.1Check on Mac What Navy term is defined as a collection of data or information used to determine policy; to plan, control and evaluate operations and performance; and to make administrative determinations? - ANS Report What is the Office of the Chief of Naval Operations (OPNAV) form number for the Report Analysis form? - ANS 5214/10 Each request to collect information from the public must be approved by whom? - ANS A. Office of Management and Budget The submission of reports are based on what factors? - ANS D. Timing and frequency What type of report conveys a similar type of information at prescribed intervals? - ANS Recurring What publication is the Navy and Marine Corps Records Management Program Manual? - ANS A. SECNAV M-5210.1 What United States Code (USC) defines records as all documentary material, including books, papers, maps, photographs, machine readable materials, or other documentary materials? - ANS Title 44 Who is authorized to establish, maintain, and operate records centers for government agencies? - ANS National Archive Records Administration Which of the following lists working phone numbers for your ship or station? - ANS Command telephone directory To what person on board a submarine does the ship's yeoman submit the muster report? - ANS Chief of the boatExecutive officer on a ship Who is ultimately responsible for ensuring the proper compilation of Special Program Package data? - ANS The service member applying for the program What type of letter is used when two or more commands wish to issue information establishing an agreement or discussing a matter of mutual concern? - ANS Joint letter What type of correspondence is an informal way to correspond within an activity or between several activities? - ANS Memorandum Which of the following memorandums is used as internal document to record supporting information in the record that is not recorded elsewhere? - ANS Memorandum for the record What letter can be used for correspondence between individuals within the Department of Defense when the occasion calls for a personal approach? - ANS A. Business How many awards can be awarded for the same act, achievement, or period of meritorious service for an individual or unit? - ANS A. One Who maintains the master list of personnel and unit military decorations for the Marine Corps? - ANS C. CMC (DNS-35) What is the recommended timeframe to submit a personal award recommendation? - ANS To the final awarding authority for adjudication at least 60 days prior to the desired presentation date. What form is used to complete unit award submissions? - ANS A. OPNAV 1650/3 Which Navy Personnel form is used for Evaluations E1 to E6? - ANS D. NAVPERS 1616/26 Which NAVPERS form is used for Evaluations E7 to E9? - ANS B. NAVPERS 1616/27 Which NAVPERS form is used for Fitness Reports W2 to 0-6? - ANS C. NAVPERS 1610/2 Distribution of completed reports is based on what factor? - ANS Need to know What type of report is not subject to reports documentation and symbolization procedures? - ANS Exempt What type of report remains within one organization for its own use? - ANS Internal What type of report is justified by the originator, reviewed and approved by the Reports Control Manager, and assigned a report control symbol or an exemption? - ANS Licensed The Records of Disposal Act was established in what year? - ANS 1943 What directive establishes the policies and procedures for life-cycle management of records? - ANS SECNAV M-5210.1 What does the acronym NARA stand for? - ANS National Archives and Records Administration Who is authorized to establish, maintain, and operate records centers for Federal agencies? - ANS National Archives and Records Administration How long can records be withdrawn from the National Archives and Records Administration for reference? - ANS 30 day loan basis What are the carton regulations when shipping records? - ANS Standard cartons available through General Services Administration (GSA) What form is used to request access to records from the FRC? - ANS Optional Form (OF) 11 When are muster reports turned in to the Ship's Office or admin officer? - ANS A. At the beginning of each work day n Chapter 2