GFEBS SPENDING CHAIN: PURCHASE
REQUISITIONS
Purchase Requisition Processor - ANS•Serves as the PR initiator, receiving and validating
requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of
interface errors.
Purchase Requisition Interface Processing Monitor - ANSValidates inbound and outbound
interfaces between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer - ANS•Maintains a table of all Purchase Requisition
Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase
Requisition Approvers within an organization.
Purchase Requisition Approver - ANSReviews, validates, and approves PRs. the PR approval
workflow carries the PR through a sequence of approvers that always end with the Purchase
Requisition Funds Certifier.
Purchase Requisition Funds Certifier - ANS•This role is normally assigned to the Resource
Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the purchase
requisition. Fund Certification is always the last step in the approval process and results in a
commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition
Funds Certifier.
Contract Number - ANS(provide an example of the contract number W91YTZ-12-C-0001)
Contract number only required on PRs interfacing to contracting. This must be in the header text
and will better assist contracting when awarding option years on a contract.
Purchase Group - ANSLast 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award.
This is a mandatory field which will be used on all PR types.
, The purpose of the purchase group on a outbound MIPR is different and will be covered in the
approval section of this lesson.
Desired Vendor - ANSCage Code for PRs going to contracting. If it is a new requirement the
cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the
Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group - ANSCommitment Item where cost will be captured. This is also commonly
referred to as the Element of Resource.
Account Assignment - ANSCommonly known as the line of accounting and always includes a
cost object which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown
Structure (P)
Plant - ANS4 Alpha / Numeric Code which determines your location for example JCK1 = Fort
Jackson.
Requestor DoDAAC - ANSThe requestors DoDAAC is the activity who is requesting the
procurement of goods or services. This DoDAAC also determines the approval.
Specific for SPS PRs - ANSNorth American Industry Classification System (NAICS) determines
what is being purchased. It can be found on the existing contract. Use the link provided to look
up NAICS codes.
Product Service Code - A mandatory field which allows contracting to determine the type of
purchase.
A link to the list of codes is provided below:
https://www.fpds.gov
Specific for AXOL PRs - ANSCard Identifier: number which identifies the Card Holders Account
REQUISITIONS
Purchase Requisition Processor - ANS•Serves as the PR initiator, receiving and validating
requirements and entering the PR.
•The Purchase Requisition Processor also makes changes and corrections to PRs as required.
•They coordinate with the Purchase Requisition Interface Processing Monitor in the event of
interface errors.
Purchase Requisition Interface Processing Monitor - ANSValidates inbound and outbound
interfaces between GFEBS and partner systems and resolves issues as necessary.
Purchase Requisition Approval Maintainer - ANS•Maintains a table of all Purchase Requisition
Approvers.
•The table helps ensure that the PR workflow sends the PR to the appropriate Purchase
Requisition Approvers within an organization.
Purchase Requisition Approver - ANSReviews, validates, and approves PRs. the PR approval
workflow carries the PR through a sequence of approvers that always end with the Purchase
Requisition Funds Certifier.
Purchase Requisition Funds Certifier - ANS•This role is normally assigned to the Resource
Manager (RM). PR Fund Certifiers ensure the proper funds are cited on the purchase
requisition. Fund Certification is always the last step in the approval process and results in a
commitment of funds.
•Carries the PR through a sequence of approvers that always end with the Purchase Requisition
Funds Certifier.
Contract Number - ANS(provide an example of the contract number W91YTZ-12-C-0001)
Contract number only required on PRs interfacing to contracting. This must be in the header text
and will better assist contracting when awarding option years on a contract.
Purchase Group - ANSLast 3 digits of the Contracting Offices DoDAAC i.e. W91QV1.
The purchase group determines the contracting agency to which the PR is routed to for award.
This is a mandatory field which will be used on all PR types.
, The purpose of the purchase group on a outbound MIPR is different and will be covered in the
approval section of this lesson.
Desired Vendor - ANSCage Code for PRs going to contracting. If it is a new requirement the
cage code can be left blank.
Vendor Code for Misc Pay PRs. This is a mandatory field as information is derived from the
Vendor code to include the payment information.
DoDAAC of performing activity for MIPRs
Material Group - ANSCommitment Item where cost will be captured. This is also commonly
referred to as the Element of Resource.
Account Assignment - ANSCommonly known as the line of accounting and always includes a
cost object which collects costs or revenue for a particular purpose.
Examples of cost objects include a Cost Center (K), Internal Order (F) and a Work Breakdown
Structure (P)
Plant - ANS4 Alpha / Numeric Code which determines your location for example JCK1 = Fort
Jackson.
Requestor DoDAAC - ANSThe requestors DoDAAC is the activity who is requesting the
procurement of goods or services. This DoDAAC also determines the approval.
Specific for SPS PRs - ANSNorth American Industry Classification System (NAICS) determines
what is being purchased. It can be found on the existing contract. Use the link provided to look
up NAICS codes.
Product Service Code - A mandatory field which allows contracting to determine the type of
purchase.
A link to the list of codes is provided below:
https://www.fpds.gov
Specific for AXOL PRs - ANSCard Identifier: number which identifies the Card Holders Account
