CTCM STUDY MATERIAL WITH A GUARANTEED
PASS!!
SPD
Department of the Texas Comptroller of Public Accounts (CPA); is the central authority
for state agencies except by statutory exemption. In other words, it has delegation of
purchasing authority. Also provides procurement guidance, education, and contract
development services. Responsible for developing and administering the CTCD and
CTCM certification programs.
Statewide Procurement Policy and Outreach (SPPO)
Section of SPD that conducts policy research, provides training and certification of
procurement professionals, conducts solicitation review, provides delegation of
purchasing authority for services, provides SPD's customer support services.
Statewide Contract Development
Section of SPD with authority to develop and manage statewide term contracts for use
by state agencies, higher ed, and local government.
Contract Advisory Team - Review and Delegation (CAT-RAD) Program or
Procurement Oversight & Delegation (POD)
Section of SPD that conducts solicitation review and delegation of purchasing authority
for state agencies' service contracts $100k+, made up of internal personnel. If their
review lasts longer than 30 days, the agency still does not have authority to post the
solicitation until they hear back. This entity escalates solicitations worth $5M+ to CAT.
Contract Advisory Team (CAT)
Section of SPD that reviews solicitations worth $5M+ and consists of representatives
from multiple agencies.
Quality Assurance Team (QAT)
Made up of representatives from multiple agencies. Reviews MIRP solicitations $1M -
$5M. The solicitations are still uploaded through the CAT-RAD portal, who escalates to
this entity.
Historically Underutilized Business (HUB) Program
Section of SPD that promotes full and equal business opportunities in an effort to
remedy disparity in state procurement and contracting. State agencies and higher ed
must submit semiannual reports in which they demonstrate a good faith effort to assist
these companies in receiving a portion of the total contract values awarded. HUBs are
listed on the CMBL. Subcontracting is probable at $100k+.
Centralized Master Bidder's List (CMBL)
Section of SPD that is a master database that fosters competition between vendors.
Vendors are not required to be on the this to do business with the State of Texas. When
searching the this, you can filter for HUBs. $5k+ solicit from 3 CMBL vendors, 2 of which
HUBs. $25k+ all CMBL.
Electronic State Business Daily (ESBD)
Application in SPD web portal used for posting notice of opportunities, solicitations, and
contract award notices for commodities and services contracts with values over $25k.
This threshold applies without regard to the source of funds used for the contract.
, Contract value includes the initial period and all renewal/extension options. Contract
may be void if not posted to ESBD properly.
Entire solicitation has to be published to ESBD for X calendar days or notice of
the solicitation must be posted for Y calendar days with instructions for
accessing the solicitation.
X = 14, Y = 21
Notice of the solicitation must be posted for X calendar days with instructions for
accessing the solicitation.
21
Addenda needed to clarify information must also be posted for X days.
21
Texas SmartBuy Online Ordering System
Search statewide term contracts (procured and managed by SPD) for items required.
The majority of purchases from SPD contracts require a PO through this. State
agencies without delegated purchasing authority must purchase from SPD contracts.
Local (non-state) who want to purchase off SPD contracts must purchase membership.
Lists: TXMAS contracts (POs must be issued through this), Products/services from TCI
and TIBH, Statewide term contracts, Managed contracts but purchases cannot be made
through this.
Texas Multiple Award Schedule (TXMAS) Program:
To supplement SPD's statewide term contracts, SPD adapts existing competitively
awarded government contracts to the procurement needs of the state of Texas (except
consulting/architectural/engineering contracts) by overlaying SPD's standard contract
terms over the base contract. Prior to purchasing from these contracts, state agencies
must follow the best value determination and applicable statutes and purchase from
TIBH, TCI, and SPD term contracts first (N/A to local governments/higher ed).
$0 - $50k (TXMAS)
May purchase directly from TXMAS vendor
$50k - $1M (IT commodities)
For IT commodities, must obtain price quote from three (3) relevant TXMAS vendors or
DIR's cooperative contracts list.
Orders from TXMAS contracts exceeding $25k must...
...be posted to ESBD.
Vendor Performance Tracking System (VPTS)
Section of SPD that collects reports from state agencies for contracts $25k+. The
program maintains a system for scoring vendors (A, B, C, D, F) and supplies that
information to state agencies to reduce risk in the contract award process.
Dollar threshold at which VPTS reports required
$25k+
Office of Vehicle Fleet Management (OVFM)
Section of SPD that assists state agencies and higher ed with the management of their
fleet vehicles as well as with reporting their fleet vehicles in the state's reporting system
(TXFS). Executes interagency contracts for vehicle maintenance and repair services.
State Travel Management Program (STMP)
A section of SPD. Provides contract travel services to state agencies, higher ed, and
travel-eligible SmartBuy members (including local governments, public school districts,
PASS!!
SPD
Department of the Texas Comptroller of Public Accounts (CPA); is the central authority
for state agencies except by statutory exemption. In other words, it has delegation of
purchasing authority. Also provides procurement guidance, education, and contract
development services. Responsible for developing and administering the CTCD and
CTCM certification programs.
Statewide Procurement Policy and Outreach (SPPO)
Section of SPD that conducts policy research, provides training and certification of
procurement professionals, conducts solicitation review, provides delegation of
purchasing authority for services, provides SPD's customer support services.
Statewide Contract Development
Section of SPD with authority to develop and manage statewide term contracts for use
by state agencies, higher ed, and local government.
Contract Advisory Team - Review and Delegation (CAT-RAD) Program or
Procurement Oversight & Delegation (POD)
Section of SPD that conducts solicitation review and delegation of purchasing authority
for state agencies' service contracts $100k+, made up of internal personnel. If their
review lasts longer than 30 days, the agency still does not have authority to post the
solicitation until they hear back. This entity escalates solicitations worth $5M+ to CAT.
Contract Advisory Team (CAT)
Section of SPD that reviews solicitations worth $5M+ and consists of representatives
from multiple agencies.
Quality Assurance Team (QAT)
Made up of representatives from multiple agencies. Reviews MIRP solicitations $1M -
$5M. The solicitations are still uploaded through the CAT-RAD portal, who escalates to
this entity.
Historically Underutilized Business (HUB) Program
Section of SPD that promotes full and equal business opportunities in an effort to
remedy disparity in state procurement and contracting. State agencies and higher ed
must submit semiannual reports in which they demonstrate a good faith effort to assist
these companies in receiving a portion of the total contract values awarded. HUBs are
listed on the CMBL. Subcontracting is probable at $100k+.
Centralized Master Bidder's List (CMBL)
Section of SPD that is a master database that fosters competition between vendors.
Vendors are not required to be on the this to do business with the State of Texas. When
searching the this, you can filter for HUBs. $5k+ solicit from 3 CMBL vendors, 2 of which
HUBs. $25k+ all CMBL.
Electronic State Business Daily (ESBD)
Application in SPD web portal used for posting notice of opportunities, solicitations, and
contract award notices for commodities and services contracts with values over $25k.
This threshold applies without regard to the source of funds used for the contract.
, Contract value includes the initial period and all renewal/extension options. Contract
may be void if not posted to ESBD properly.
Entire solicitation has to be published to ESBD for X calendar days or notice of
the solicitation must be posted for Y calendar days with instructions for
accessing the solicitation.
X = 14, Y = 21
Notice of the solicitation must be posted for X calendar days with instructions for
accessing the solicitation.
21
Addenda needed to clarify information must also be posted for X days.
21
Texas SmartBuy Online Ordering System
Search statewide term contracts (procured and managed by SPD) for items required.
The majority of purchases from SPD contracts require a PO through this. State
agencies without delegated purchasing authority must purchase from SPD contracts.
Local (non-state) who want to purchase off SPD contracts must purchase membership.
Lists: TXMAS contracts (POs must be issued through this), Products/services from TCI
and TIBH, Statewide term contracts, Managed contracts but purchases cannot be made
through this.
Texas Multiple Award Schedule (TXMAS) Program:
To supplement SPD's statewide term contracts, SPD adapts existing competitively
awarded government contracts to the procurement needs of the state of Texas (except
consulting/architectural/engineering contracts) by overlaying SPD's standard contract
terms over the base contract. Prior to purchasing from these contracts, state agencies
must follow the best value determination and applicable statutes and purchase from
TIBH, TCI, and SPD term contracts first (N/A to local governments/higher ed).
$0 - $50k (TXMAS)
May purchase directly from TXMAS vendor
$50k - $1M (IT commodities)
For IT commodities, must obtain price quote from three (3) relevant TXMAS vendors or
DIR's cooperative contracts list.
Orders from TXMAS contracts exceeding $25k must...
...be posted to ESBD.
Vendor Performance Tracking System (VPTS)
Section of SPD that collects reports from state agencies for contracts $25k+. The
program maintains a system for scoring vendors (A, B, C, D, F) and supplies that
information to state agencies to reduce risk in the contract award process.
Dollar threshold at which VPTS reports required
$25k+
Office of Vehicle Fleet Management (OVFM)
Section of SPD that assists state agencies and higher ed with the management of their
fleet vehicles as well as with reporting their fleet vehicles in the state's reporting system
(TXFS). Executes interagency contracts for vehicle maintenance and repair services.
State Travel Management Program (STMP)
A section of SPD. Provides contract travel services to state agencies, higher ed, and
travel-eligible SmartBuy members (including local governments, public school districts,
