Contract Development Course (CTCD) Questions With Complete Solutions

RFO correct answer: state agency must issue a written, open and competitive request for offers; used for IT only. RFQ correct answer: solicitation method more like an application process, where it is very clear what is expected from the vendor. RFQ correct answer: price is negotiated after the selection of preferred respondents is made by the agency based on how well the respondents met the published qualifications. RFA correct answer: not a sanctioned method for procuring goods and services from a vendor. RFA correct answer: used for grant applications in which the grants are tied to designated funds and for a specific purpose. RFA correct answer: must specify evaluation criteria that will determine which applications are funded and any other information that is needed to submit an application. Uniform Grant Management Standards (UGMS) correct answer: established to promote the efficient use of public funds by providing awarding agencies and grantees a standardized set of financial management procedures and definitions by requiring consistency among grantor agencies in their dealings with grantees. These standards must be considered in all RFAs. Interagency Cooperation Agreements (IAC) correct answer: Means by which state agencies may procure goods or services from another state agency without going through a competitive procurement process. Interagency Transaction Voucher (ITV) correct answer: used to transfer funds held in the State Treasury between two state agencies Interagency Cooperation Agreements (IAC) correct answer: should have a fixed term which can be extended by entering into a new agreement. CPA's Fiscal Management Division correct answer: where one should seek with any questions or for guidance regarding funding and payment Interagency Transaction Voucher (ITV) correct answer: must be accompanied by a Recurring Transaction Index (RTI) Purchase Order (PO) correct answer: most commonly used to remit payment to vendors Commercial Credit Card correct answer: mainly used for transactions that require payment upfront Commercial Credit Card correct answer: form of payment that must be issued under the SPD contract Commercial Credit Card correct answer: may be used to pay for the purchase of commodities and services for dollar amounts within an agency's delegated purchasing authority. Kick-Off Meeting correct answer: Meeting of key stakeholders such as the contract developer, end-user, SME, contract manager, legal personnel and informational technology representatives to discuss key components for full administration of the contract from solicitation to award and eventual management. Procurement Lead Time correct answer: the interval between a decision to purchase a good or service to when the contract is awarded. 180 days correct answer: suggested procurement lead time Internal Calendar correct answer: must be included in the CAP Specifications correct answer: part of a solicitation that describe the work to be performed or goods to be delivered. Inadvertently restrictive specifications correct answer: can result in few or no vendor responses Performance based Specifications correct answer: focus on outcomes or results rather than the process in which the goods and services are produced. Restrictive Specifications correct answer: can reduce competition Design Specifications correct answer: outline exactly how the contractor must perform the service or how the produce is made Performance based specifications correct answer: allow respondents to bring their own experti