CMP Final Exam 2023(questions and correct answers)

CMP Final Exam 2023(questions and correct answers) What is the 2 x 8 rule? - CORRECT ANSWER-The first row of audience should be 2 times the height of the screen, the last row should be no more than 8 times the height of the screen. What is an ex-gratia payment? - CORRECT ANSWER-A bribe to customs What are some accomodations you can offer to a vision-impaired attendee - CORRECT ANSWER-Tactile Maps Interpreter Alternative Media (Braille, Large Print, Audiotape) Who is responsible for ensuring ADA accesibility - CORRECT ANSWER-Organizer is responsible for program Venue is responsible for venue What are the two methods for building a budget? - CORRECT ANSWER-1. Zero based: no history, based on potential income/expenses 2. Incremental: based on past and potential figures Name and define the three types of event costs - CORRECT ANSWER-Variable: based on # of attendees Fixed: Independent of # of attendees Indirect: Organizational expenses related to event What is the formula for setting registration costs based on a fixed number of attendees? - CORRECT ANSWER-Divide fixed costs by number of attendees, then add variable cost per attendee. What is the formula for the number of attendees needed to break even? - CORRECT ANSWER-Subtract variable cost per attendee from registration fee, then divide fixed costs by that number. How do you add a fixed profit when doing an event income analysis? - CORRECT ANSWER-Add the amount of profit to fixed costs before calculating registration fee or number of attendees needed to break even. How do you add a % profit when doing an event income analysis? - CORRECT ANSWER-Multiply the registration fee or number of registrants by the % of profit needed. What is buying forward? - CORRECT ANSWER-Exhanging the needed amount on money to the necessary currency at a known exchange rate to avoid negative shifts What are the two main tax issues for international events? - CORRECT ANSWER-1. Will attendees and host org. need to pay taxes at home due to int'l location 2. Will attendees and host org. need to pay taxes to int'l country What is the VAT? - CORRECT ANSWER-Value Added Tax. This is charged on the value added to an item by the manufacturer. It's charged on the difference between the cost of manufacture and the cost charged to the end buyer. Charged by different countries, at different rates, for different items. Not charged when event will break even. What are the two types of accounting? - CORRECT ANSWER-Cash and Accrual. In cash accounting, when are income and expenses recorded? - CORRECT ANSWERTime of transaction (ie: when the registrant first registers for the meeting) In accrual accounting, when are income and expenses recorded? - CORRECT ANSWER-Time actually incurred (ie: registration fees are recognized in month of event) What type of accounting is used for meetings? - CORRECT ANSWER-Accrual. It gives a better idea of where assets stand at any given time. Which accounting method recognized accounts receivable/ payable - CORRECT ANSWER-Accrual. It treats accounts payable and cash expenses as depreciation. What does a balance sheet show? - CORRECT ANSWER-Overall net worth at a given time What does an income statement show? - CORRECT ANSWER-Profit and loss over a period of time What does a cash-flow statement show? - CORRECT ANSWER-Core operations, Investing, Financing What does a spreadsheet control report show? - CORRECT ANSWER-Antinipated income and expenses by month. What is a chart of accounts? - CORRECT ANSWER-A list of all income and expense line items with account numbers What are some organizational factors what can affect a budget? - CORRECT ANSWER-Local ordinances and taxes, Labor, Legal issues, Risk management, Staffing, Volunteer worker available, VIP travel, Different registration rates for members. What should you use to convey to the facility exactly what should be charged to the master bill? - CORRECT ANSWER-A Master account authorization sheet What are three types of signage? - CORRECT ANSWER-Directional Identification Informational What are two examples of quick sets? - CORRECT ANSWER-1. Crescent Rounds to Banquet Seating 2. General Session to Two regular session rooms How far from a stage should the first row of audience start? - CORRECT ANSWER-6 feet or twice the height of the screen (if using one) What are three key principles of room set - CORRECT ANSWER-1. Minimize straight row seating 2. Set to long side of room 3. Avoid center aisles When would you use a T-shape setup? - CORRECT ANSWER-Small banquet event with speaker What is a two-tier setup - CORRECT ANSWER-A u-shape or boardroom set surrounded by additional seating on risers. Uses a lot of space. How far from a shared corned should chairs be set? - CORRECT ANSWER-1 foot what are the meeting size limits for a hollow square setup? - CORRECT ANSWER-15- 30 attendees whats the max size for a u-shape set? - CORRECT ANSWER-24 attendees what are the meeting size limits for a boardroom set? - CORRECT ANSWER-14 attendees How much space should be left between rounds in a banquet event with no wheelchairs? - CORRECT ANSWER-5 feet How much space should be left between rounds or rows in an event where and attendee has a wheelchair? - CORRECT ANSWER-6 feet In a classroom set, how much space should there be between the back of a table in one row and the front of the table in the row behind it? - CORRECT ANSWER-3.5 feet In a classroom set, how must table space does each attendee need? - CORRECT ANSWER-2 feet, or 2.5 feet if using computers or binders How many people can be seated at a 72" round? Include the numbers for comfortable seating, maximum seating, and totally uncomfortable seating. - CORRECT ANSWER10 (comfort), 11 (max), 12 (uncomfortable) How many people can be seated at a 66" round? Include the numbers for comfortable seating, maximum seating, and totally uncomfortable seating. - CORRECT ANSWER-9 (comfort), 10 (max), 11 (uncomfortable) How many people can be seated at a 60" round? Include the numbers for comfortable seating, maximum seating, and totally uncomfortable seating. - CORRECT ANSWER-8 (comfort), 9 (max), 10 (uncomfortable) In a classroom set, how must table space does an attendee in a wheelchair need? - CORRECT ANSWER-3-3.5 feet How many square feet per person do you need for a schoolroom set? - CORRECT ANSWER-17-22 sq. ft. What's the maximum number of seats per row and rows per section that you should use in a theatre set? - CORRECT ANSWER-14 In a theatre set, how much space should be left between adjacent chairs in a row? - CORRECT ANSWER-2" minimum. 4-6" is preferable. How many square feet per person for theatre set? - CORRECT ANSWER-10-13 sq. ft. How many square feet per person for reception? - CORRECT ANSWER-9-10 sq. ft. What are items to look at when assessing a room? - CORRECT ANSWER-"Lighting, Temperature Controls, Soundproofing, Obstructions, Ambient Noise, Quality of Airwalls, Obstructions, Location of restrooms" What is a mic-level connection? - CORRECT ANSWER-Mic is plugged directly into the wall. How many mics are needed for an interactive session? - CORRECT ANSWER-Panel = 1 mic per person What is the max number of wireless mics per room? - CORRECT ANSWER-6 How many mics do you need in a panel? - CORRECT ANSWER-1 mic for every two panel members Name the two directionalities for microphones - CORRECT ANSWER-Omnidirectional and Unidirectional Describe an omnidirectional microphone - CORRECT ANSWER-Picks up a wire area of sound from a large distance. Describe an unidirectional microphone - CORRECT ANSWER-"Picks up what's right near it, less prone to feedback but the speaker must stay close to the mic." What is a run sheet? - CORRECT ANSWER-A schedule of AV cues What's I-Mag? - CORRECT ANSWER-Image magnification. Using a video camera to project a speaker's image onto a screen live. what are some aspects of a venue that impact AV? - CORRECT ANSWER-Ceiling height, light, obstructions, lack of setup time, space. What are the size types of audio systems? - CORRECT ANSWER-Portable, Stereo, Distributed, Cluster, Stacked, Line Array What is lift? - CORRECT ANSWER-The number of airline seats in and out of a city on a given day. What differs between a DMO and a DMC in regard to funding? - CORRECT ANSWERDMO is funded partially though taxes. A DMC is a private company. What kind of spacing does a wheelchair need in a schoolroom setup? - CORRECT ANSWER-6 foot aisles and between rows 3-3.5 feet of table space What kind of aisle and row spacing does a wheelchair need in a theatre setup? - CORRECT ANSWER-3-3.5 feet of table space How many theatre seats should you remove per wheelchair? - CORRECT ANSWER-2 seats What is the difference between a lectern and a podium - CORRECT ANSWER-A lectern is a slant-topped reading stand, which can be full height or sit on a table. A podium is a raised platform. Advertising - CORRECT ANSWER-A paid form of non-personal communication by an identified sponsor. Donation - CORRECT ANSWER-Cash or in-kind contribution with no expectation of return Strategic Partner - CORRECT ANSWER-A company that pays money or an in-kind fee for access to exploitable commercial potential in a event/ organization, and benefits from the relationship on a year-round basis Sponsor - CORRECT ANSWER-A company that pays money or an in-kind fee for access to exploitable commercial potential in a event/ organization. May only be involved once or with one event. What are the four key items to consider is asset valuation? - CORRECT ANSWERInventory: What and how many? Interview: Value to Sponsors History: What are we charged in the past? Competition: How much other are charging What does the ADA promise equal access to? - CORRECT ANSWER-Education Employment Society An ADA request is unreasonable if: - CORRECT ANSWER-1. It puts others in danger 2. Substantially changes how business is conducted 3. Creates undue hardship for host organization What % of sleeping rooms should be accessible? - CORRECT ANSWER-2% What is the rise to run for stage ramps? - CORRECT ANSWER-3 inches rise to one foot run What is the rise to run for outdoor ramps? - CORRECT ANSWER-1 inch rise to one foot run What is the required ADA width for hallways? - CORRECT ANSWER-36 inches Doorways and bedside clearance must be how wide? - CORRECT ANSWER-32 inches What are the four main forms of ADA diabilities? - CORRECT ANSWER-Auditory, Visual, Mobility, Psychological How much of an accomodations budget should be set aside for ADA requirements? - CORRECT ANSWER-5-7% How much space should you leave between rows (front to back) for schoolroom and theatre set to accommodate wheelchairs? - CORRECT ANSWER-6' What width of horizontal space should you leave for wheelchairs in theatre/classroom sets? - CORRECT ANSWER-36-42" What are some aids or services you might have to give a hearing impaired attendee? - CORRECT ANSWER-Interpreter Assited Listening Device Preferential Seating Real-Time Captioning Name three options for projector placement - CORRECT ANSWER-Corner Offset Straight Name two types of projector screens - CORRECT ANSWER-Fast Fold Cradle What are the max recommended audience sizes for tripod screens? - CORRECT ANSWER-5' = 25 people 6' = 50 people 7' = 100 people 8' = 150 max What are the max recommended audience sizes for rectangular screens? - CORRECT ANSWER-6 x 8 = 150 9 x 12 = 300 12 x 16 = 750 15 x 20 = 1500 max What is a Lekos? - CORRECT ANSWER-Spotlight; emits tightly formed pool of light. Aka ellipisoidal What is a Parcan (PARS)? - CORRECT ANSWER-Floodlight. Spreads even light over area. What is a Fresnel? - CORRECT ANSWER-Lights a specific area with a soft edge What is a CYC? - CORRECT ANSWER-A light that creates a seamless backdrop to a stage What is a barn door? - CORRECT ANSWER-Flap to control light leakage What is the difference between an in-house contractor and an exclusive vendor? - CORRECT ANSWER-You must use an exclusive provider. You may use an in-house provider if you choose to. What is Translation used on? - CORRECT ANSWER-Written Word What is Interpretation used on? - CORRECT ANSWER-Spoken Word What is the 2h x 8h rule? - CORRECT ANSWER-Distance from a projection screen - the first row of an audience is 2 time the height of the screen away, the last row is no more than 8 times the height of the screen. How do you determine the distance between the projector and the screen? - CORRECT ANSWER-1.5 times the width of the screen Charter - CORRECT ANSWER-Private transportation - flight or vehicle Manifest - CORRECT ANSWER-List of group arrivals and departures. Zone Fares - CORRECT ANSWER-Unpublished airline fares good for midweek events, as they have no Saturday stay component. Good for flights originating from the US or Canada. Trip Sheet - CORRECT ANSWER-A list of all schedule transportation services provided by a transportatio company. Yield Management - CORRECT ANSWER-A program that manages a limited resource like hotel rooms or airline seats, to maximize revenue What services can a dedicated airline service provide? - CORRECT ANSWER-Call Center, Freight Assistance, Car Rental Discount, Manifest, Cost Analysis, Promo/Ads What is the average round trip time for shuttles? - CORRECT ANSWER-20-25 minutes. 10 minutes on peak. What are some ways to pay for shuttle service? - CORRECT ANSWER-CVB donation, hotel rebates, have attendees pay, registration fees, sponsor Meet and Greet - CORRECT ANSWER-Exclusive airport shuttle service for group. Name three types of virtual conferences - CORRECT ANSWER-Audio, Video, Web Uplink vs. Downlink - CORRECT ANSWER-Uplink is info to satellite. Downlink is info from satellite. What are virtual conferences most used for? - CORRECT ANSWER-staff training, marketing, communication What should you wear in a virtual conference? - CORRECT ANSWER-Pastels and a dark jacket. What three things should you ask about union workers? - CORRECT ANSWER-Break schedule, min/max work hours, jurisdictional agreements. What must sponsors do to receive the desired result from a sponsorship - CORRECT ANSWER-Activate the sponsorship What are the three steps of activation a sponsorship? - CORRECT ANSWER-Pre-Plan Concurrent Plan Post-Plan. Who is involved in making sure a sponsor gets more than they paid for? - CORRECT ANSWER-The entire host organization Should you rely on a sponsor too automatically fulfill sponsorship obligations? - CORRECT ANSWER-No Asset - CORRECT ANSWER-product, service, or idea with tangible or intangible value. How much should a sponsor plan to spend to activate a sponsorship? - CORRECT ANSWER-Twice the cost of the sponsorship Does a sponsorship need to be strategically relevant? - CORRECT ANSWER-Yes. Objectives of sponsor and host should align. Name a pro and a con for multi-year sponsorships - CORRECT ANSWER-Good for budgeting. Bad if you want to retire an offering. Dias - CORRECT ANSWER-A raised platform for a head table What are straight and serpentine queues? - CORRECT ANSWER-Types of lines at registration. Space Diary - CORRECT ANSWER-Spreadsheet of meeting space use used to avoid double booking. What are two key issues for learning environments? - CORRECT ANSWER-1. What space, labor, and equipment does the venue have on hand to meet your needs? 2. How can you ensure the safety and comfort of your attendees?" What is the name for the base material on which a sign is printed? - CORRECT ANSWER-Substrate What is the main point of identification signage? - CORRECT ANSWER-To display the organization name and logo What are two types of alternative event messaging? - CORRECT ANSWER-Digital signage and audio tours Name three types of mics - CORRECT ANSWER-Lavaliere. Handheld. Wireless. What is a line level mic? - CORRECT ANSWER-A mic that's plugged into a mixer before the wall. What number of mics requires an in-room technician? - CORRECT ANSWER-5 Name the two types of projectors - CORRECT ANSWER-LCD and DLP What is intelligent lighting? - CORRECT ANSWER-A variety of lighting that is programmed to work together. How many lights do you use for a presenter? - CORRECT ANSWER-3. Two in front and one in back. What should you have on a slide to help adults learn? - CORRECT ANSWER-Graphics and Text What is a PCO - CORRECT ANSWER-Professional Congress organizer. Like a DMC but not linked to one geographic area. How high from the floor should a screen be? - CORRECT ANSWER-4-5 feet. What are the three key issues for transportation selection? - CORRECT ANSWERAvailability. Cost. Convenience. "What kind of company can set transportation budgets, design shuttle service, and execute?" - CORRECT ANSWER-a Destination Management Company (DMC) What should you include on a RFP for a DMC? - CORRECT ANSWER-Client info. Housing info. Schedule. Program Info. What should you reexamine DMC options? - CORRECT ANSWER-Before selecting city, when developing budget, and 6-9 months before meeting. Web Conference - CORRECT ANSWER-A video conference over the internet. Multipoint Meeting - CORRECT ANSWER-Real-time gathering of people at two or more locations Virtual Conference - CORRECT ANSWER-Any event where two or more people at two or more distant locations are linked by video, audio, and/or data. What is the difference between point-to-point and point-to-multipoint virtual meetings? - CORRECT ANSWER-Point-to-point is between two locations. In point to multipoint, there's one originating location and two or more receiving locations