GFEBS Project Systems Course Questions and Answers (2025/2026)(Verified Answers)

GFEBS Project Systems Course
Questions and Answers (2022/2023)(Verified Answers)


1. What is a project definition?: The project definition contains data
used for the entire project. It contains default values which can be
passed on to the WBS elements, or influence them, such as:


Project Profile
Project Control values (e.g., user status
profile) Organizational data
Planning
parameters
Settlement Rules
Unique Project
Number


The Project Profile is often called the "DNA" of a PS project; it
determines many attributes of the project. The Project Profile cannot
be changed after project creation.

2. What is a Project Definition? (2 of 2): In the project definition, default
values are maintained for a project, such as the settlement rule,
Person Responsible, or Plant. The default values can then be copied for
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,a new WBS elements created for this project.


The default values will be copied into new WBS elements created for
the project, but may be changed with the exception of Project Profile.

3. What is a Work Breakdown Structure?: The WBS forms the basis
for all subsequent planning tasks in the project.


The emphasis is placed on:


Planning
Descriptio
n
Funding and Availability Control
Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the
statuses

4. Work Breakdown Structure (WBS): In a WBS, the groupings of work
are described in the project as individual elements in a hierarchy. The
work is broken down in the project, step-by-step, until the level of
detail is reached necessary to carry it out. These groupings of works
are WBS Elements.


So in GFEBS, a Work Breakdown Structure is a hierarchical
arrangement of WBS elements under a project definition.


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,In GFEBS, there can only be one WBS directly below the Project
Definition. This is known as the Level 1 WBS, and will have the same
number (and usually name) as the Project Definition.

5. WBS Elements: WBS elements are arranged hierarchically so that the
most atomic work that can be described and funded with a single LOA
(line of account- ing) are at the bottom. Typically, execution (accrual of
expenses) only occurs at this lowest level, though that does not have
to be the case.


Since the WBS is structured hierarchically, we're able to summarize
and display the data for the corresponding higher-level WBS elements,
or all the way up to the Project Definition level.


Click on the note icon below for more information

6. WBS Elements - Operative Indicators: GFEBS uses Operative
Indicators to define characteristics that control functionality of a WBS
- they define whether a given WBS can or cannot be used in some
very important processes.


Click on each image for each
process. Click on the note icon for
more information.

7. Planning Element: WBS's that can have planned costs entered
against them must be marked by checking the Planning Element
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, operative indicator.

8. Account Assignment Element: WBS's that can have actual costs
accrued (executed) against them must be marked by checking the
Account Assignment Element Operative Indicator.

9. Billing Element: WBS's that can be referenced on a Sales order for
a reim- bursable must be marked by checking the Billing Element
Operative Indicator.

10.Which of the following is used to define the characteristics of a
WBS element?: Operative Indicators

11.A good project structures supports which of the following?: Cost
Report- ing
Funding / Funded Program
Design Execution
All of the above

12.True or False: In PS, the terms "Project" and "Project Definition"
are synonymous: False




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