Task 3: Closing the Project
Course: Project Management — C783
Student ID:
A. Project Closure Process
With respect to wrapping up a project, the Project Management Body
of Knowledge (PMBOK Guide) is clear: the closure phase is a must-have
for any project, and the Merrilton Robotics Data Migration Project is no
exception. This project needs to formally complete all its activities,
hand over the final outcomes and let go of the organizational
resources. Three key things must be satisfied:
1. Formal Acceptance of Deliverables:
The project manager should formally obtain acceptance from the
sponsor and key stakeholders, affirming that the project has met the
agreed-upon scope, quality and standards, when concluding the data
migration project. At the conclusion of this project, the verification of
the successful transfer of data, validation of the system, and
confirmation that the cloud storage is meeting the stipulated compliance
and performance standards all form a major part of this acceptance, in
accordance with the Close Project or Phase guidelines in the PMBOK
(PMBOK Guide, 2017).
2. Final Documentation and Knowledge Transfer
All project records, such as design documents, test reports, vendor
contracts, risk registers and knowledge nuggets are archived in the
company's knowledge management system. The documentation is vital
to be transparent, helps with future audits and provides a blueprint for
future teams to replicate or improve on the migration process, in
accordance with PMBOK.
3. Financial and Administrative Closure
The financial and administrative aspects of the project are the final
hurdles to cross. The project manager has to check off that all the
invoices have been paid, contracts have been wrapped up and financial
Course: Project Management — C783
Student ID:
A. Project Closure Process
With respect to wrapping up a project, the Project Management Body
of Knowledge (PMBOK Guide) is clear: the closure phase is a must-have
for any project, and the Merrilton Robotics Data Migration Project is no
exception. This project needs to formally complete all its activities,
hand over the final outcomes and let go of the organizational
resources. Three key things must be satisfied:
1. Formal Acceptance of Deliverables:
The project manager should formally obtain acceptance from the
sponsor and key stakeholders, affirming that the project has met the
agreed-upon scope, quality and standards, when concluding the data
migration project. At the conclusion of this project, the verification of
the successful transfer of data, validation of the system, and
confirmation that the cloud storage is meeting the stipulated compliance
and performance standards all form a major part of this acceptance, in
accordance with the Close Project or Phase guidelines in the PMBOK
(PMBOK Guide, 2017).
2. Final Documentation and Knowledge Transfer
All project records, such as design documents, test reports, vendor
contracts, risk registers and knowledge nuggets are archived in the
company's knowledge management system. The documentation is vital
to be transparent, helps with future audits and provides a blueprint for
future teams to replicate or improve on the migration process, in
accordance with PMBOK.
3. Financial and Administrative Closure
The financial and administrative aspects of the project are the final
hurdles to cross. The project manager has to check off that all the
invoices have been paid, contracts have been wrapped up and financial
