AFQTPXXXXX-222RA RECORDS MANAGEMENT
USER TRAINING EXAM 300 ACTUAL
QUESTIONS AND CORRECT ANSWERS WITH
RATIONALE LATEST UPDATE ALREADY
GRADED A+
SECTION 1: RECORDS MANAGEMENT
FUNDAMENTALS (Questions 1–30)
1. Ensuring proper collection, preservation, and safeguarding of federal records is
the responsibility of:
A) Only military members
B) Only civilian employees
C) Only contractors
D) All Department of the Air Force Personnel (military, civilians, contractors)
Answer: D) All Department of the Air Force Personnel (military, civilians,
contractors)
Rationale: Every individual who creates or handles federal records is accountable
for their proper management. Records management responsibility falls on all Air
Force personnel regardless of their employment status.
2. Which statement is NOT true as it pertains to maintaining an effective records
management program?
A) Proper training ensures effective records management
B) Individuals cannot be held liable for records not properly maintained or
disposed of
C) Leadership support is essential for program success
D) Regular inspections help ensure compliance
Answer: B) Individuals cannot be held liable for records not properly
managed/disposed of
,Rationale: Individuals can be held liable for records not properly maintained or
disposed of. Failure to properly manage records can result in disciplinary action
and legal consequences.
3. What is the primary document that governs the Records Management program?
A) AFI 33-322
B) AFMAN 33-363
C) AFI 33-364
D) All of the above
Answer: A) AFI 33-322
Rationale: AFI 33-322, Records Management and Information Governance
Program, is the primary document that governs the Air Force Records
Management program. AFMAN 33-363 provides management procedures, and
AFI 33-364 covers disposition procedures.
4. What does the acronym AFRIMS stand for?
A) Air Force Records Information Management System
B) Air Force Records Inventory Management System
C) Air Force Records Information Management Service
D) Air Force Records Integration Management System
Answer: A) Air Force Records Information Management System
Rationale: AFRIMS is the Air Force Records Information Management System,
which houses the Air Force Records Disposition Schedule and provides guidance
on records management procedures.
5. Which of the following documents are considered a record?
A) Signed Appointment Letter
B) Selfie with the First Sergeant
C) Air Force Times newspaper
D) Personal social media post
Answer: A) Signed Appointment Letter
Rationale: A signed appointment letter is an official document created or received
in the transaction of Air Force business and is therefore a record. Personal items,
commercial publications, and social media posts are generally not records.
6. Emergency Operating records and Legal and Financial Rights records are
considered:
,A) Temporary Records
B) Essential Records
C) Permanent Records
D) Non-Essential Records
Answer: B) Essential Records
Rationale: Emergency Operating records and Legal and Financial Rights records
are classified as Essential Records because they are critical for continuing essential
functions during and after an emergency.
7. Arrange the record's lifecycle phases into the appropriate sequence.
A) Creation/Receipt, Maintenance and Use, Disposition
B) Maintenance and Use, Creation/Receipt, Disposition
C) Disposition, Creation/Receipt, Maintenance and Use
D) Creation/Receipt, Disposition, Maintenance and Use
Answer: A) Creation/Receipt, Maintenance and Use, Disposition
Rationale: The records lifecycle consists of three phases: Phase 1 –
Creation/Receipt of Records, Phase 2 – Maintenance and Use, and Phase 3 –
Disposition (Archive or Destroy).
8. This type of document is created or received during peacetime, wartime, or
contingency operations and once released it cannot be altered.
A) Draft Record
B) Working Paper
C) Final Record
D) Personal Note
Answer: C) Final Record
Rationale: A final record is created or received during peacetime, wartime, or
contingency operations and cannot be altered once released. Draft records and
working papers are preliminary and not yet finalized.
9. What is the definition of a record under the Presidential and Federal Records Act
Amendments of 2014?
A) Any document created by a federal employee
B) Any documentary material made or received by a federal agency under federal
law in connection with the transaction of public business
C) Any document stored in a federal filing system
D) Any document related to federal employment
, Answer: B) Any documentary material made or received by a federal agency under
federal law in connection with the transaction of public business
Rationale: The Presidential and Federal Records Act Amendments of 2014 defines
a record as any documentary material made or received by a federal agency under
federal law in connection with the transaction of public business.
10. What are the three major areas that Base Records Manager duties fall into?
A) Providing Assistance, Managing Staging Area, Training
B) Filing, Retrieving, Disposing
C) Planning, Organizing, Controlling
D) Inspecting, Reporting, Correcting
Answer: A) Providing Assistance, Managing Staging Area, Training
Rationale: Base Records Manager duties fall into three major areas: providing
assistance to units, managing the staging area for records, and training personnel
on records management procedures.
11. What is the purpose of a records management plan?
A) To document all records created by a unit
B) To implement the AF Records Management program for an organization
C) To list all personnel responsible for records
D) To provide a budget for records management
Answer: B) To implement the AF Records Management program for an
organization
Rationale: A records management plan is developed and documented to implement
the AF Records Management program for an organization, ensuring compliance
with applicable statutes and regulations.
12. Within how many days of taking command must a commander ensure a
records management plan is developed?
A) 30 days
B) 60 days
C) 90 days
D) 120 days
Answer: B) 60 days
USER TRAINING EXAM 300 ACTUAL
QUESTIONS AND CORRECT ANSWERS WITH
RATIONALE LATEST UPDATE ALREADY
GRADED A+
SECTION 1: RECORDS MANAGEMENT
FUNDAMENTALS (Questions 1–30)
1. Ensuring proper collection, preservation, and safeguarding of federal records is
the responsibility of:
A) Only military members
B) Only civilian employees
C) Only contractors
D) All Department of the Air Force Personnel (military, civilians, contractors)
Answer: D) All Department of the Air Force Personnel (military, civilians,
contractors)
Rationale: Every individual who creates or handles federal records is accountable
for their proper management. Records management responsibility falls on all Air
Force personnel regardless of their employment status.
2. Which statement is NOT true as it pertains to maintaining an effective records
management program?
A) Proper training ensures effective records management
B) Individuals cannot be held liable for records not properly maintained or
disposed of
C) Leadership support is essential for program success
D) Regular inspections help ensure compliance
Answer: B) Individuals cannot be held liable for records not properly
managed/disposed of
,Rationale: Individuals can be held liable for records not properly maintained or
disposed of. Failure to properly manage records can result in disciplinary action
and legal consequences.
3. What is the primary document that governs the Records Management program?
A) AFI 33-322
B) AFMAN 33-363
C) AFI 33-364
D) All of the above
Answer: A) AFI 33-322
Rationale: AFI 33-322, Records Management and Information Governance
Program, is the primary document that governs the Air Force Records
Management program. AFMAN 33-363 provides management procedures, and
AFI 33-364 covers disposition procedures.
4. What does the acronym AFRIMS stand for?
A) Air Force Records Information Management System
B) Air Force Records Inventory Management System
C) Air Force Records Information Management Service
D) Air Force Records Integration Management System
Answer: A) Air Force Records Information Management System
Rationale: AFRIMS is the Air Force Records Information Management System,
which houses the Air Force Records Disposition Schedule and provides guidance
on records management procedures.
5. Which of the following documents are considered a record?
A) Signed Appointment Letter
B) Selfie with the First Sergeant
C) Air Force Times newspaper
D) Personal social media post
Answer: A) Signed Appointment Letter
Rationale: A signed appointment letter is an official document created or received
in the transaction of Air Force business and is therefore a record. Personal items,
commercial publications, and social media posts are generally not records.
6. Emergency Operating records and Legal and Financial Rights records are
considered:
,A) Temporary Records
B) Essential Records
C) Permanent Records
D) Non-Essential Records
Answer: B) Essential Records
Rationale: Emergency Operating records and Legal and Financial Rights records
are classified as Essential Records because they are critical for continuing essential
functions during and after an emergency.
7. Arrange the record's lifecycle phases into the appropriate sequence.
A) Creation/Receipt, Maintenance and Use, Disposition
B) Maintenance and Use, Creation/Receipt, Disposition
C) Disposition, Creation/Receipt, Maintenance and Use
D) Creation/Receipt, Disposition, Maintenance and Use
Answer: A) Creation/Receipt, Maintenance and Use, Disposition
Rationale: The records lifecycle consists of three phases: Phase 1 –
Creation/Receipt of Records, Phase 2 – Maintenance and Use, and Phase 3 –
Disposition (Archive or Destroy).
8. This type of document is created or received during peacetime, wartime, or
contingency operations and once released it cannot be altered.
A) Draft Record
B) Working Paper
C) Final Record
D) Personal Note
Answer: C) Final Record
Rationale: A final record is created or received during peacetime, wartime, or
contingency operations and cannot be altered once released. Draft records and
working papers are preliminary and not yet finalized.
9. What is the definition of a record under the Presidential and Federal Records Act
Amendments of 2014?
A) Any document created by a federal employee
B) Any documentary material made or received by a federal agency under federal
law in connection with the transaction of public business
C) Any document stored in a federal filing system
D) Any document related to federal employment
, Answer: B) Any documentary material made or received by a federal agency under
federal law in connection with the transaction of public business
Rationale: The Presidential and Federal Records Act Amendments of 2014 defines
a record as any documentary material made or received by a federal agency under
federal law in connection with the transaction of public business.
10. What are the three major areas that Base Records Manager duties fall into?
A) Providing Assistance, Managing Staging Area, Training
B) Filing, Retrieving, Disposing
C) Planning, Organizing, Controlling
D) Inspecting, Reporting, Correcting
Answer: A) Providing Assistance, Managing Staging Area, Training
Rationale: Base Records Manager duties fall into three major areas: providing
assistance to units, managing the staging area for records, and training personnel
on records management procedures.
11. What is the purpose of a records management plan?
A) To document all records created by a unit
B) To implement the AF Records Management program for an organization
C) To list all personnel responsible for records
D) To provide a budget for records management
Answer: B) To implement the AF Records Management program for an
organization
Rationale: A records management plan is developed and documented to implement
the AF Records Management program for an organization, ensuring compliance
with applicable statutes and regulations.
12. Within how many days of taking command must a commander ensure a
records management plan is developed?
A) 30 days
B) 60 days
C) 90 days
D) 120 days
Answer: B) 60 days
