CPPB PREP GUIDE QUIZZES, CPPB EXAM
An entity purchases several different types of mobile phones to meet
employees' preferences. This is causing inefficiencies. What action can be taken
to address and correct the inefficiencies? A. creation of performance
specifications B. sole sourcing C. benchmarking D. standardization - -CORRECT
ANSWER-standardization
A buyer has been invited to join a supplier account rep for lunch to discuss the
performance of a contract. How should the buyer respond to the invitation? A.
decline the supplier's offer and suggest a meeting in the office B. join the
supplier for lunch, but pay for himself C. ask the end user to join the supplier
and the buyer for lunch anc count it as a business meeting D. report the
supplier to the supervisor - CORRECT ANSWER-decline the supplier's offer and
suggest a meeting in the office
A buyer has been working on a solicitation for several days. Now the end users
have requested that the buyer mail the bid only to local suppliers. How should
the buyer respond to this request? Add language to the bid that only local
suppliers can submit proposals B. explain that agency procedures require that
all bids be electronically posted to allow for open and fair competition C.
explain that he can only put "Buy America" language in bid specifications -
CORRECT ANSWER-explain that agency procedures require that all bids be
electronically posted to allow for open and fair competition
The ratio between inputs such as staff hours or salary and outputs is a way of
measuring what attribute? A. efficiency B. effectiveness C. contributions D.
progress - CORRECT ANSWER-efficiency
Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily
implemented? A. alternative fuel vehicles B. energy efficient equipment C.
,recycled paper D. comprehensive recycling program - CORRECT ANSWER-
recycled paper
At an entity hosted small business educational and outreach workshop, the
entity small business program coordinator noticed that only a few suppliers are
actively participating in asking questions and discussion. In reaction, she works
diligently to engage other suppliers who are not contributing. What role is she
assuming? A. encourager B. observer C. information seeker D. gate keeper -
CORRECT ANSWER-gate keeper
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-
counter software book for various user departments within the agency. The
book is commonly available and it is estimated that the total cost would be
$900, which is below the established bid threshold. The buyer has confirmed
that the book is not currently on any agency contracts. Which type of purchase
is considered most economical in this case? A. emergency B. sole source C.
pcard D. invitation for bids - CORRECT ANSWER-pcard
A buyer wishes to enter into a cooperative purchase with a regional alliance
that could save a great deal of money. What is the buyer's first step? A.
Determine if there is legal authority to do this B. Determine if the cost is
advantageous C. Determine if local suppliers are impacted D. Determine if your
terms and conditions are in compliance - CORRECT ANSWER-determine if there
is legal authority to do this
While on vacation the Chief Procurement Officer left a Procurement Manager
in charge of operations via an interoffice memo. The Procurement Manager
was faced with an emergency purchase that needed signature for $50K. What
gives him the authority to sign for this emergency purchase? A. apparent
authority B. express authority C. the Procurement Manager has authority to
sign because it is an emergency purchase D. implied authority - CORRECT
ANSWER-express authority
,An agency with a local small business preference program is accepting bids for
a roofing project. Only Company C is in the local jurisdiction. Businesses located
outside the local jurisdiction will have 5% of the bid amount added to their
total bid amount. Company A bids $49,300. Company B bids $49,150. Company
C bids $51,650. Company D bids $51,640. Which company should receive the
award based on total low bid? - CORRECT ANSWER-B $49,150
When all mandatory requirements of a bid are met, what is the value of
competitive quotes and competitive sealed bids? A. drives a decision based on
price B. provides evaluation guidelines on which to base the award C. provides
a reliable indicator of a robust supplier market D. it has no value - CORRECT
ANSWER-drives a decision based on price
What is the purpose of a cost analysis? A. compares each price quoted the
entity as a result of the bid process B. an attempt to protect reasonable cost in
a cost benefit analysis C. helps determine the supplier's costs actually incurred
for the nonstandard items D. helps determine functional requirements at the
lowest possible cost without impacting need and suitability - CORRECT
ANSWER-helps determine the supplier's costs actually incurred for the
nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work
release inmates entering and leaving the jail. The scanner will have a lifespan of
10 years. The price for the scanner is $11,000. Maintenance must be
performed on this machine monthly to ensure accuracy. Monthly maintenance
will be $150. What is the life cycle cost for this entire purchase? A. $11,000 B.
$29,000 C. $18,000 D. $36,000 - CORRECT ANSWER-$29,000
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine
the industry standards for meter suppliers C. determine the life cycle cost of
the meter D. schedule a pre-bid conference - CORRECT ANSWER-schedule a
pre-bid conference
, An agency is deciding whether to purchase new or used riding mowers. What is
the most appropriate analysis method to use to make this decision? A.
historical price analysis B. life cycle cost analysis C. cost analysis D. price
analysis - CORRECT ANSWER-life cycle cost analysis
Five entity owned buildings are under renovation and the parts of these
renovations incude replacing the flooring. Each building has an estimated 4400
sq ft of floor surface that will require new flooring. 65% will be tile and 35% will
be hardwood. If the tile is $8.00 per sq ft for the supply and install, what is the
estimated cost of this project? A. $39,820 B. $418,000 C. $218,900 D. $199,100
- CORRECT ANSWER-$199,100
The Sherriff's Dept is requesting that a solicitation be put out for commissary
items for the county jail. To assist in maintaining order and for the safety of
county employees and the inmates, the dept is providing the buyer with a list
of specific items to be procured. Little to no deviation from this list will be
allowed. Under the circumstances, what is the most appropriate type of
specifications taht the buyer should use? A. combination B. design C. brand
name or approved equal D. performance - CORRECT ANSWER-brand name or
approved
A Dept Manager has requested that the Procurement Dept issue a request for
bids for their yearly supply of pipe and fittings. The buyer researched the
market and found pricing for pipe and fittings remained relatively stable. What
type of contract should the buyer recommend? A. definite quantity term
contract B. spot purchase C. time and materials contract D. term contract -
CORRECT ANSWER-definite quantity term contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of
frozen vegetables. The buyer will issue an invitation for bids. How should the
budget value be handled in the solicitation? A. should be included to help the
bidders understand their effort or quality B. should be included to create a
level playing field which enhances the quality and competitiveness of
An entity purchases several different types of mobile phones to meet
employees' preferences. This is causing inefficiencies. What action can be taken
to address and correct the inefficiencies? A. creation of performance
specifications B. sole sourcing C. benchmarking D. standardization - -CORRECT
ANSWER-standardization
A buyer has been invited to join a supplier account rep for lunch to discuss the
performance of a contract. How should the buyer respond to the invitation? A.
decline the supplier's offer and suggest a meeting in the office B. join the
supplier for lunch, but pay for himself C. ask the end user to join the supplier
and the buyer for lunch anc count it as a business meeting D. report the
supplier to the supervisor - CORRECT ANSWER-decline the supplier's offer and
suggest a meeting in the office
A buyer has been working on a solicitation for several days. Now the end users
have requested that the buyer mail the bid only to local suppliers. How should
the buyer respond to this request? Add language to the bid that only local
suppliers can submit proposals B. explain that agency procedures require that
all bids be electronically posted to allow for open and fair competition C.
explain that he can only put "Buy America" language in bid specifications -
CORRECT ANSWER-explain that agency procedures require that all bids be
electronically posted to allow for open and fair competition
The ratio between inputs such as staff hours or salary and outputs is a way of
measuring what attribute? A. efficiency B. effectiveness C. contributions D.
progress - CORRECT ANSWER-efficiency
Legislation enacting a sustainable procurement initiative was passed during this
legislative session. The agency has a limited staff and resources with which to
implement the legislation. What type of program would be most easily
implemented? A. alternative fuel vehicles B. energy efficient equipment C.
,recycled paper D. comprehensive recycling program - CORRECT ANSWER-
recycled paper
At an entity hosted small business educational and outreach workshop, the
entity small business program coordinator noticed that only a few suppliers are
actively participating in asking questions and discussion. In reaction, she works
diligently to engage other suppliers who are not contributing. What role is she
assuming? A. encourager B. observer C. information seeker D. gate keeper -
CORRECT ANSWER-gate keeper
The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-
counter software book for various user departments within the agency. The
book is commonly available and it is estimated that the total cost would be
$900, which is below the established bid threshold. The buyer has confirmed
that the book is not currently on any agency contracts. Which type of purchase
is considered most economical in this case? A. emergency B. sole source C.
pcard D. invitation for bids - CORRECT ANSWER-pcard
A buyer wishes to enter into a cooperative purchase with a regional alliance
that could save a great deal of money. What is the buyer's first step? A.
Determine if there is legal authority to do this B. Determine if the cost is
advantageous C. Determine if local suppliers are impacted D. Determine if your
terms and conditions are in compliance - CORRECT ANSWER-determine if there
is legal authority to do this
While on vacation the Chief Procurement Officer left a Procurement Manager
in charge of operations via an interoffice memo. The Procurement Manager
was faced with an emergency purchase that needed signature for $50K. What
gives him the authority to sign for this emergency purchase? A. apparent
authority B. express authority C. the Procurement Manager has authority to
sign because it is an emergency purchase D. implied authority - CORRECT
ANSWER-express authority
,An agency with a local small business preference program is accepting bids for
a roofing project. Only Company C is in the local jurisdiction. Businesses located
outside the local jurisdiction will have 5% of the bid amount added to their
total bid amount. Company A bids $49,300. Company B bids $49,150. Company
C bids $51,650. Company D bids $51,640. Which company should receive the
award based on total low bid? - CORRECT ANSWER-B $49,150
When all mandatory requirements of a bid are met, what is the value of
competitive quotes and competitive sealed bids? A. drives a decision based on
price B. provides evaluation guidelines on which to base the award C. provides
a reliable indicator of a robust supplier market D. it has no value - CORRECT
ANSWER-drives a decision based on price
What is the purpose of a cost analysis? A. compares each price quoted the
entity as a result of the bid process B. an attempt to protect reasonable cost in
a cost benefit analysis C. helps determine the supplier's costs actually incurred
for the nonstandard items D. helps determine functional requirements at the
lowest possible cost without impacting need and suitability - CORRECT
ANSWER-helps determine the supplier's costs actually incurred for the
nonstandard items
The Sherriff's Dept is planning on acquiring a scanner to be used on work
release inmates entering and leaving the jail. The scanner will have a lifespan of
10 years. The price for the scanner is $11,000. Maintenance must be
performed on this machine monthly to ensure accuracy. Monthly maintenance
will be $150. What is the life cycle cost for this entire purchase? A. $11,000 B.
$29,000 C. $18,000 D. $36,000 - CORRECT ANSWER-$29,000
Dept of Water Resources is preparing a bid document for a new and complex
composite water meter. What action should the buyer take to better ensure
responsive bids? A. use brand name or equivalent specifications B. determine
the industry standards for meter suppliers C. determine the life cycle cost of
the meter D. schedule a pre-bid conference - CORRECT ANSWER-schedule a
pre-bid conference
, An agency is deciding whether to purchase new or used riding mowers. What is
the most appropriate analysis method to use to make this decision? A.
historical price analysis B. life cycle cost analysis C. cost analysis D. price
analysis - CORRECT ANSWER-life cycle cost analysis
Five entity owned buildings are under renovation and the parts of these
renovations incude replacing the flooring. Each building has an estimated 4400
sq ft of floor surface that will require new flooring. 65% will be tile and 35% will
be hardwood. If the tile is $8.00 per sq ft for the supply and install, what is the
estimated cost of this project? A. $39,820 B. $418,000 C. $218,900 D. $199,100
- CORRECT ANSWER-$199,100
The Sherriff's Dept is requesting that a solicitation be put out for commissary
items for the county jail. To assist in maintaining order and for the safety of
county employees and the inmates, the dept is providing the buyer with a list
of specific items to be procured. Little to no deviation from this list will be
allowed. Under the circumstances, what is the most appropriate type of
specifications taht the buyer should use? A. combination B. design C. brand
name or approved equal D. performance - CORRECT ANSWER-brand name or
approved
A Dept Manager has requested that the Procurement Dept issue a request for
bids for their yearly supply of pipe and fittings. The buyer researched the
market and found pricing for pipe and fittings remained relatively stable. What
type of contract should the buyer recommend? A. definite quantity term
contract B. spot purchase C. time and materials contract D. term contract -
CORRECT ANSWER-definite quantity term contract
The Corrections Dept has a budget of $1,000,000 annually for the purchase of
frozen vegetables. The buyer will issue an invitation for bids. How should the
budget value be handled in the solicitation? A. should be included to help the
bidders understand their effort or quality B. should be included to create a
level playing field which enhances the quality and competitiveness of
