QPA COMPREHENSIVE EXAM QUESTIONS
AND CORRECT ANSWERS STUDY GUIDE
●● Contracting AGENT -
Answer: means the governing body of a contracting unit, or its designee,
who prepares advertisements, advertises and receives bids and makes
awards in connection with purchase, contracts or agreements.;
●● Professional services -
Answer: means services rendered or performed by a person authorized
by law to practice a recognized profession, whose practice is regulated
by law, and the performance of which services requires knowledge of an
advanced type in a field of learning acquired by a prolonged formal
course of specialized instruction and study as distinguished from general
academic instruction or apprenticeship and training. Professional
services may also mean services rendered in the provision or
performance of goods or services that are original and creative in
character in a recognized field of artistic endeavor.;
●● EUS "Extraordinary unspecifiable services" -
Answer: means services which are specialized and qualitative in nature
requiring expertise, extensive training and proven reputation in the field
of endeavor.;
●● Work -
,Answer: includes services and any other activity of a tangible or
intangible nature performed or assumed pursuant to a contract or
agreement with a contracting unit.;
●● Aggregate -
Answer: means the sums used or to be used for the delivery or
performance of any goods or services in connection with the same
immediate purpose or task, or the furnishing of similar goods or
services, during the same contract year through a contract awarded by a
contracting agent.;
●● "Aggregate or aggregation"
Answer: means the sum spent for any goods or services during the same
contract year.;
●● Reasons for rejection of bids/offer -
Answer: Contracting unit MAY reject all bids for any of the following
reasons:
a. The lowest bid substantially exceeds the cost estimates for the goods
or services;
b. The lowest bid substantially exceeds the contracting unit's
appropriation for the goods or services;
c. The governing body of the contracting unit decides to abandon the
project for provision or performance of the goods or services;
,d. The contracting unit wants to substantially revise the specifications
for the goods or services;
e. The purposes or provisions or both of P.L.1971, c.198 (C.40A:11-1 et
seq.) are being violated;
f. The governing body of the contracting unit decides to use the State
authorized contract pursuant to section 12 of P.L.1971, c.198 (C.40A:11-
12).
●● Reasons you MAY reject a bid
Answer: 1) failure to submit required bid guarantee or required consent
of surety.
2) Lacks requested information
3) Does not meet the technical specs of the IFBs/RFPs
4) Bid is received late
5) Violates conflict of interest laws
6) Bid not submitted in required format;
●● Required mandatory items for bid plans, specification - reasons for
MANDATORY rejection
Answer: 1) Bid guarantee
2) Certificate of Surety
3) Statement of ownership
4) Listing of subcontractors
5) Signed addendum, even if no addenda issued;
, ●● Lowest responsible bidder or vendor -
Answer: means the bidder or vendor: (a) whose response to a request for
bids offers the lowest price and is responsive; and (b) who is
responsible.
●● Purchase order -
Answer: means a document issued by the contracting agent authorizing a
purchase transaction with a vendor to provide or perform goods or
services which will result in payment by the contracting unit. (A
purchase order is an offer to purchase that becomes a contract when
accepted by the seller).;
●● Purchasing agent -
Answer: means the individual duly assigned the authority, responsibility,
and accountability for the purchasing activity of the contracting unit, and
who possesses a qualified purchasing agent certificate.;
●● Quotation -
Answer: means the response to a formal or informal request made by a
contracting agent by a vendor for provision or performance of goods or
services, when the aggregate cost is less than the bid threshold.
Quotations may be in writing, or taken verbally if a record is kept by the
contracting agent.;
AND CORRECT ANSWERS STUDY GUIDE
●● Contracting AGENT -
Answer: means the governing body of a contracting unit, or its designee,
who prepares advertisements, advertises and receives bids and makes
awards in connection with purchase, contracts or agreements.;
●● Professional services -
Answer: means services rendered or performed by a person authorized
by law to practice a recognized profession, whose practice is regulated
by law, and the performance of which services requires knowledge of an
advanced type in a field of learning acquired by a prolonged formal
course of specialized instruction and study as distinguished from general
academic instruction or apprenticeship and training. Professional
services may also mean services rendered in the provision or
performance of goods or services that are original and creative in
character in a recognized field of artistic endeavor.;
●● EUS "Extraordinary unspecifiable services" -
Answer: means services which are specialized and qualitative in nature
requiring expertise, extensive training and proven reputation in the field
of endeavor.;
●● Work -
,Answer: includes services and any other activity of a tangible or
intangible nature performed or assumed pursuant to a contract or
agreement with a contracting unit.;
●● Aggregate -
Answer: means the sums used or to be used for the delivery or
performance of any goods or services in connection with the same
immediate purpose or task, or the furnishing of similar goods or
services, during the same contract year through a contract awarded by a
contracting agent.;
●● "Aggregate or aggregation"
Answer: means the sum spent for any goods or services during the same
contract year.;
●● Reasons for rejection of bids/offer -
Answer: Contracting unit MAY reject all bids for any of the following
reasons:
a. The lowest bid substantially exceeds the cost estimates for the goods
or services;
b. The lowest bid substantially exceeds the contracting unit's
appropriation for the goods or services;
c. The governing body of the contracting unit decides to abandon the
project for provision or performance of the goods or services;
,d. The contracting unit wants to substantially revise the specifications
for the goods or services;
e. The purposes or provisions or both of P.L.1971, c.198 (C.40A:11-1 et
seq.) are being violated;
f. The governing body of the contracting unit decides to use the State
authorized contract pursuant to section 12 of P.L.1971, c.198 (C.40A:11-
12).
●● Reasons you MAY reject a bid
Answer: 1) failure to submit required bid guarantee or required consent
of surety.
2) Lacks requested information
3) Does not meet the technical specs of the IFBs/RFPs
4) Bid is received late
5) Violates conflict of interest laws
6) Bid not submitted in required format;
●● Required mandatory items for bid plans, specification - reasons for
MANDATORY rejection
Answer: 1) Bid guarantee
2) Certificate of Surety
3) Statement of ownership
4) Listing of subcontractors
5) Signed addendum, even if no addenda issued;
, ●● Lowest responsible bidder or vendor -
Answer: means the bidder or vendor: (a) whose response to a request for
bids offers the lowest price and is responsive; and (b) who is
responsible.
●● Purchase order -
Answer: means a document issued by the contracting agent authorizing a
purchase transaction with a vendor to provide or perform goods or
services which will result in payment by the contracting unit. (A
purchase order is an offer to purchase that becomes a contract when
accepted by the seller).;
●● Purchasing agent -
Answer: means the individual duly assigned the authority, responsibility,
and accountability for the purchasing activity of the contracting unit, and
who possesses a qualified purchasing agent certificate.;
●● Quotation -
Answer: means the response to a formal or informal request made by a
contracting agent by a vendor for provision or performance of goods or
services, when the aggregate cost is less than the bid threshold.
Quotations may be in writing, or taken verbally if a record is kept by the
contracting agent.;
