CPPO REVIEW SHEET 2026 FULL
QUESTIONS AND ACCURATE
ANSWERS
◉ Values. Answer: Enduring beliefs or ideals shared by public
procurement about what is good or desirable and what is not in our
actions.
◉ Goals. Answer: Long-term, tangible, attainable targets for an
organization
◉ Policies. Answer: Plans, courses of action, or governing principles
which establishes the general parameters for the organization to follow
in carrying out its responsibilities.
◉ Mission Statement. Answer: States the purpose of its existence and its
core values. it should be no more than three sentences and identifies the
purpose of an organization, the services it provides, the customers it
seeks to serve and the way it serves.
◉ Strategic Plan includes:. Answer: Vision, mission, goals, objectives,
strategies, performance measures and evaluation
◉ Vision. Answer: Identifies where the organization wants to be in the
future
,◉ Mission. Answer: Identifies why it exists, what it is and how it
contributes to the local community.
◉ Goals. Answer: Identifies what the organization is intending to
accomplish and proposes the general end towards which an organization
directs its efforts.
◉ Objectives. Answer: Highly defined targets that require specific
action with a shorter time frame.
◉ Strategies. Answer: Identified methods to achieve specific goals and
are used to carry out objectives. Long range plans
◉ Performance Measures. Answer: The development and alignment of
objectives and mechanisms for measuring the accomplishments of
objectives to support the strategic goals of the organization. Something
to evaluate against.
◉ Evaluation. Answer: Monitoring the end results
◉ Objectives should be:. Answer: SMART-Specific, measurable,
assignable, realistic and time based.
◉ Types of performance measures. Answer: Demand, workload,
efficiency and effectiveness
,◉ Demand. Answer: A measure that assesses the severity of a problem
or the scope of work to be performed.
◉ Workload. Answer: A measure that indicates the amount of work
which must be performed to accomplish a specific task.
◉ Efficiency. Answer: A measure that compares resources used with
results obtained.
◉ Effectiveness. Answer: A measure that determines how well a
program or activity meets an objective or fulfills a need.
◉ Value-added benefits*. Answer: Takes into consideration quality,
cost, service, TCO (total cost of ownership) and continuity of supply.
◉ Policy Manual. Answer: Manual that says how we must do it. Defines
the general parameters for the organization to follow in carrying out its
responsibilities.
◉ Procedure manual. Answer: Shows in great detail how to do the work.
It functions to not only provide guidance but to set out forms, process
requirements ans steps for each purchasing action.
◉ Regulations. Answer: Statements by a governing body to implement,
interpret or prescribe law or policy.
, ◉ Automated procurement management information systems. Answer:
Saves considerable time and effort, reduces overhead and improves
schedule by eliminating the repetitive clerical tasks associated with
purchasing.
◉ Enterprise Resource Planning Systems (ERP). Answer: Business
process software systems that manage multiple management systems
such as finance, accounting, human resources, purchasing, and
inventory.
◉ Retention Schedule for documents*. Answer: Must save the
following: "HAL" Historical, Administrative and Legal
◉ Cooperative Purchasing. Answer: Two or more agencies combining
their requirements to obtain advantages of volume purchasing including
administrative savings.
◉ Benefits of Cooperative purchasing. Answer: Provides lower prices
for large agencies volume purchases, lower cost to smaller entities,
combines qualities so that each entity gets a good value and reduces
admin costs of purchasing.
◉ Initial Steps to develop a Co-operative Purchasing Program. Answer:
Discuss the advantages, review agency policies and engage legal counsel
to assess laws, develop a whitepaper, research what other authorities are
doing.
QUESTIONS AND ACCURATE
ANSWERS
◉ Values. Answer: Enduring beliefs or ideals shared by public
procurement about what is good or desirable and what is not in our
actions.
◉ Goals. Answer: Long-term, tangible, attainable targets for an
organization
◉ Policies. Answer: Plans, courses of action, or governing principles
which establishes the general parameters for the organization to follow
in carrying out its responsibilities.
◉ Mission Statement. Answer: States the purpose of its existence and its
core values. it should be no more than three sentences and identifies the
purpose of an organization, the services it provides, the customers it
seeks to serve and the way it serves.
◉ Strategic Plan includes:. Answer: Vision, mission, goals, objectives,
strategies, performance measures and evaluation
◉ Vision. Answer: Identifies where the organization wants to be in the
future
,◉ Mission. Answer: Identifies why it exists, what it is and how it
contributes to the local community.
◉ Goals. Answer: Identifies what the organization is intending to
accomplish and proposes the general end towards which an organization
directs its efforts.
◉ Objectives. Answer: Highly defined targets that require specific
action with a shorter time frame.
◉ Strategies. Answer: Identified methods to achieve specific goals and
are used to carry out objectives. Long range plans
◉ Performance Measures. Answer: The development and alignment of
objectives and mechanisms for measuring the accomplishments of
objectives to support the strategic goals of the organization. Something
to evaluate against.
◉ Evaluation. Answer: Monitoring the end results
◉ Objectives should be:. Answer: SMART-Specific, measurable,
assignable, realistic and time based.
◉ Types of performance measures. Answer: Demand, workload,
efficiency and effectiveness
,◉ Demand. Answer: A measure that assesses the severity of a problem
or the scope of work to be performed.
◉ Workload. Answer: A measure that indicates the amount of work
which must be performed to accomplish a specific task.
◉ Efficiency. Answer: A measure that compares resources used with
results obtained.
◉ Effectiveness. Answer: A measure that determines how well a
program or activity meets an objective or fulfills a need.
◉ Value-added benefits*. Answer: Takes into consideration quality,
cost, service, TCO (total cost of ownership) and continuity of supply.
◉ Policy Manual. Answer: Manual that says how we must do it. Defines
the general parameters for the organization to follow in carrying out its
responsibilities.
◉ Procedure manual. Answer: Shows in great detail how to do the work.
It functions to not only provide guidance but to set out forms, process
requirements ans steps for each purchasing action.
◉ Regulations. Answer: Statements by a governing body to implement,
interpret or prescribe law or policy.
, ◉ Automated procurement management information systems. Answer:
Saves considerable time and effort, reduces overhead and improves
schedule by eliminating the repetitive clerical tasks associated with
purchasing.
◉ Enterprise Resource Planning Systems (ERP). Answer: Business
process software systems that manage multiple management systems
such as finance, accounting, human resources, purchasing, and
inventory.
◉ Retention Schedule for documents*. Answer: Must save the
following: "HAL" Historical, Administrative and Legal
◉ Cooperative Purchasing. Answer: Two or more agencies combining
their requirements to obtain advantages of volume purchasing including
administrative savings.
◉ Benefits of Cooperative purchasing. Answer: Provides lower prices
for large agencies volume purchases, lower cost to smaller entities,
combines qualities so that each entity gets a good value and reduces
admin costs of purchasing.
◉ Initial Steps to develop a Co-operative Purchasing Program. Answer:
Discuss the advantages, review agency policies and engage legal counsel
to assess laws, develop a whitepaper, research what other authorities are
doing.
