CPPO EXAM 4 2026 COMPLETE QUESTIONS
AND ANSWERS GRADED A+
◉ Values. Answer: Enduring beliefs or ideals shared by public
procurement about what is good or desirable and what is not in our
actions.
◉ Goals. Answer: Long-term, tangible, attainable targets for an
organization
◉ Policies. Answer: Plans, courses of action, or governing principles
which establishes the general parameters for the organization to
follow in carrying out its responsibilities.
◉ Mission Statement. Answer: States the purpose of its existence
and its core values. it should be no more than three sentences and
identifies the purpose of an organization, the services it provides,
the customers it seeks to serve and the way it serves.
◉ Strategic Plan includes:. Answer: Vision, mission, goals, objectives,
strategies, performance measures and evaluation
,◉ Vision. Answer: Identifies where the organization wants to be in
the future
◉ Mission. Answer: Identifies why it exists, what it is and how it
contributes to the local community.
◉ Goals. Answer: Identifies what the organization is intending to
accomplish and proposes the general end towards which an
organization directs its efforts.
◉ Objectives. Answer: Highly defined targets that require specific
action with a shorter time frame.
◉ Strategies. Answer: Identified methods to achieve specific goals
and are used to carry out objectives. Long range plans
◉ Performance Measures. Answer: The development and alignment
of objectives and mechanisms for measuring the accomplishments of
objectives to support the strategic goals of the organization.
Something to evaluate against.
◉ Evaluation. Answer: Monitoring the end results
,◉ Objectives should be:. Answer: SMART-Specific, measurable,
assignable, realistic and time based.
◉ Types of performance measures. Answer: Demand, workload,
efficiency and effectiveness
◉ Demand. Answer: A measure that assesses the severity of a
problem or the scope of work to be performed.
◉ Workload. Answer: A measure that indicates the amount of work
which must be performed to accomplish a specific task.
◉ Efficiency. Answer: A measure that compares resources used with
results obtained.
◉ Effectiveness. Answer: A measure that determines how well a
program or activity meets an objective or fulfills a need.
◉ Value-added benefits*. Answer: Takes into consideration quality,
cost, service, TCO (total cost of ownership) and continuity of supply.
◉ Policy Manual. Answer: Manual that says how we must do it.
Defines the general parameters for the organization to follow in
carrying out its responsibilities.
, ◉ Procedure manual. Answer: Shows in great detail how to do the
work. It functions to not only provide guidance but to set out forms,
process requirements ans steps for each purchasing action.
◉ Regulations. Answer: Statements by a governing body to
implement, interpret or prescribe law or policy.
◉ Automated procurement management information systems.
Answer: Saves considerable time and effort, reduces overhead and
improves schedule by eliminating the repetitive clerical tasks
associated with purchasing.
◉ Enterprise Resource Planning Systems (ERP). Answer: Business
process software systems that manage multiple management
systems such as finance, accounting, human resources, purchasing,
and inventory.
◉ Retention Schedule for documents*. Answer: Must save the
following: "HAL" Historical, Administrative and Legal
◉ Cooperative Purchasing. Answer: Two or more agencies
combining their requirements to obtain advantages of volume
purchasing including administrative savings.
AND ANSWERS GRADED A+
◉ Values. Answer: Enduring beliefs or ideals shared by public
procurement about what is good or desirable and what is not in our
actions.
◉ Goals. Answer: Long-term, tangible, attainable targets for an
organization
◉ Policies. Answer: Plans, courses of action, or governing principles
which establishes the general parameters for the organization to
follow in carrying out its responsibilities.
◉ Mission Statement. Answer: States the purpose of its existence
and its core values. it should be no more than three sentences and
identifies the purpose of an organization, the services it provides,
the customers it seeks to serve and the way it serves.
◉ Strategic Plan includes:. Answer: Vision, mission, goals, objectives,
strategies, performance measures and evaluation
,◉ Vision. Answer: Identifies where the organization wants to be in
the future
◉ Mission. Answer: Identifies why it exists, what it is and how it
contributes to the local community.
◉ Goals. Answer: Identifies what the organization is intending to
accomplish and proposes the general end towards which an
organization directs its efforts.
◉ Objectives. Answer: Highly defined targets that require specific
action with a shorter time frame.
◉ Strategies. Answer: Identified methods to achieve specific goals
and are used to carry out objectives. Long range plans
◉ Performance Measures. Answer: The development and alignment
of objectives and mechanisms for measuring the accomplishments of
objectives to support the strategic goals of the organization.
Something to evaluate against.
◉ Evaluation. Answer: Monitoring the end results
,◉ Objectives should be:. Answer: SMART-Specific, measurable,
assignable, realistic and time based.
◉ Types of performance measures. Answer: Demand, workload,
efficiency and effectiveness
◉ Demand. Answer: A measure that assesses the severity of a
problem or the scope of work to be performed.
◉ Workload. Answer: A measure that indicates the amount of work
which must be performed to accomplish a specific task.
◉ Efficiency. Answer: A measure that compares resources used with
results obtained.
◉ Effectiveness. Answer: A measure that determines how well a
program or activity meets an objective or fulfills a need.
◉ Value-added benefits*. Answer: Takes into consideration quality,
cost, service, TCO (total cost of ownership) and continuity of supply.
◉ Policy Manual. Answer: Manual that says how we must do it.
Defines the general parameters for the organization to follow in
carrying out its responsibilities.
, ◉ Procedure manual. Answer: Shows in great detail how to do the
work. It functions to not only provide guidance but to set out forms,
process requirements ans steps for each purchasing action.
◉ Regulations. Answer: Statements by a governing body to
implement, interpret or prescribe law or policy.
◉ Automated procurement management information systems.
Answer: Saves considerable time and effort, reduces overhead and
improves schedule by eliminating the repetitive clerical tasks
associated with purchasing.
◉ Enterprise Resource Planning Systems (ERP). Answer: Business
process software systems that manage multiple management
systems such as finance, accounting, human resources, purchasing,
and inventory.
◉ Retention Schedule for documents*. Answer: Must save the
following: "HAL" Historical, Administrative and Legal
◉ Cooperative Purchasing. Answer: Two or more agencies
combining their requirements to obtain advantages of volume
purchasing including administrative savings.
