ICRM PART 2 EXAM STUDY SET WITH ALL QUESTIONS
AND CORRECT ANSWERS | LATEST UPDATE 2026/2027 |
GRADED A+ | 100% VERIFIED | GUARANTEED SUCCESS.
What is the purpose of a records classification system? - ANSWER To organize,
retrieve, retain, secure, and dispose of records efficiently and consistently.
What does FTP stand for? - ANSWER File Transfer Protocol
SFTP is preferred over FTP becuase: - ANSWER It encrypts data during transfer
True or False: FTP is a secure method for transferring sensitive records. -
ANSWER False - File Transfer Protocol
What is the most preferred method of classification for records management? -
ANSWER Functional classification — based on business functions and activities.
What type of access control is enforced through policies, procedures, and
employee training on record management and security? - ANSWER
Administrative Access Control - Focuses on guidelines and training to control
access to records.
What type of access control uses encryption, firewalls, and intrusion detection
systems to protect digital records? - ANSWER Technical Access Control -
Involves technological measures to secure data and systems from unauthorized
access.
What is a key feature of administrative access control that helps manage records
securely? - ANSWER Access Request Procedures - Defines how individuals
request and are granted access based on their role or need.
What's the difference between classification and taxonomy? - ANSWER
Classification is for managing records, while taxonomy is a broader structure for
organizing all content.
What type of access control involves using passwords or biometric scans to
verify user identity? - ANSWER Logical Access Control - Ensures only authorized
users can access systems or digital records.
,Which type of access control ensures physical protection of sensitive records,
like locked doors or surveillance cameras? - ANSWER Physical Access Control -
Protects physical spaces where records are stored.
What is the primary function of a firewall in technical access control? - ANSWER
Firewall - Blocks unauthorized access to a network and protects sensitive data
from external threats.
Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - ANSWER physical Access Control -
Restricts entry to secure areas using physical barriers.
Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - ANSWER
Physical Access Control - Controls physical entry to sensitive areas.
Which access control method includes role-based access (RBAC) and two-factor
authentication? - ANSWER Logical Access Control - Ensures users have the
correct permissions based on their role and identity verification.
Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - ANSWER Technical Access Control -
Encrypts data to prevent unauthorized access or alteration.
What access control method would be used for restricting data access based on a
user's role within an organization? - ANSWER Role-Based Access Control (RBAC)
- Users are assigned roles and are granted permissions accordingly.
What are the key stages in the life cycle of paper documents? - ANSWER
Creation, Use, Storage, Retention, Disposition.
What is magnetic media and its common types? - ANSWER Storage media using
magnetization, such as hard drives and magnetic tapes.
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What are the disadvantages of magnetic media? - ANSWER Susceptible to data
degradation, slower retrieval, and physical damage.
What does confidentiality of a record ensure? - ANSWER Records are only
accessible to authorized users. Who can see the records.
AND CORRECT ANSWERS | LATEST UPDATE 2026/2027 |
GRADED A+ | 100% VERIFIED | GUARANTEED SUCCESS.
What is the purpose of a records classification system? - ANSWER To organize,
retrieve, retain, secure, and dispose of records efficiently and consistently.
What does FTP stand for? - ANSWER File Transfer Protocol
SFTP is preferred over FTP becuase: - ANSWER It encrypts data during transfer
True or False: FTP is a secure method for transferring sensitive records. -
ANSWER False - File Transfer Protocol
What is the most preferred method of classification for records management? -
ANSWER Functional classification — based on business functions and activities.
What type of access control is enforced through policies, procedures, and
employee training on record management and security? - ANSWER
Administrative Access Control - Focuses on guidelines and training to control
access to records.
What type of access control uses encryption, firewalls, and intrusion detection
systems to protect digital records? - ANSWER Technical Access Control -
Involves technological measures to secure data and systems from unauthorized
access.
What is a key feature of administrative access control that helps manage records
securely? - ANSWER Access Request Procedures - Defines how individuals
request and are granted access based on their role or need.
What's the difference between classification and taxonomy? - ANSWER
Classification is for managing records, while taxonomy is a broader structure for
organizing all content.
What type of access control involves using passwords or biometric scans to
verify user identity? - ANSWER Logical Access Control - Ensures only authorized
users can access systems or digital records.
,Which type of access control ensures physical protection of sensitive records,
like locked doors or surveillance cameras? - ANSWER Physical Access Control -
Protects physical spaces where records are stored.
What is the primary function of a firewall in technical access control? - ANSWER
Firewall - Blocks unauthorized access to a network and protects sensitive data
from external threats.
Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - ANSWER physical Access Control -
Restricts entry to secure areas using physical barriers.
Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - ANSWER
Physical Access Control - Controls physical entry to sensitive areas.
Which access control method includes role-based access (RBAC) and two-factor
authentication? - ANSWER Logical Access Control - Ensures users have the
correct permissions based on their role and identity verification.
Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - ANSWER Technical Access Control -
Encrypts data to prevent unauthorized access or alteration.
What access control method would be used for restricting data access based on a
user's role within an organization? - ANSWER Role-Based Access Control (RBAC)
- Users are assigned roles and are granted permissions accordingly.
What are the key stages in the life cycle of paper documents? - ANSWER
Creation, Use, Storage, Retention, Disposition.
What is magnetic media and its common types? - ANSWER Storage media using
magnetization, such as hard drives and magnetic tapes.
, Thank you for Purchasing this exam
Study Guide. We provide high-quality
academic materials to help students
excel in exams. Our other Services
include but not limited to: academic
research, University & College
assignments writing, essay writing,
Online Classes, and research
projects. Our services are reliable,
affordable, and plagiarism-free. All
the Best in your Exam. For more
information; Contact us at:
or
0R
+254 741484450
What are the disadvantages of magnetic media? - ANSWER Susceptible to data
degradation, slower retrieval, and physical damage.
What does confidentiality of a record ensure? - ANSWER Records are only
accessible to authorized users. Who can see the records.
