The chi-lighted cstudy cguide cwas cvery chelpful cfor cme. cKnow cthe cfollowing:
• Difference cbetween cproject, cprogram, cand cportfolio
✓ Project: ctemporary cactivity cthat ccreates ca cunique cresult
✓ Program: cGroup cof cprojects
✓ Portfolio: cGroup cof cprograms
• The cdifferent ctasks cfor ceach cProject cLife cCycle cphases c(Define,
cPlanning, cExecuting, cClosing)
✓ Defining: cWhat cis cthe cproject csupposed cto caccomplish?
cGenerate cand cformulate. cDecide con cwhether cto cimplement.
cEnds conce cproject ccharter capproved.
✓ Planning: cDetailed cplanning. cLevel cof cdetail caligns cwith
ccomplexity. cUse cWork cBreakdown cStructure cin cthis cphase. cEnds
cwhen cbaselines cfor cscope, cbudget, cand cschedule care capproved
cby csponsors.
✓ Executing: cMost cof cwork cdone chere. cDeliverables ccompleted.
cProgress cmonitored. cMay creturn cto cprevious cphase c(planning) cif
cobjectives caren’t cmet, cand cneed cto cmodify cbudget, cschedule,
cor cscope. cEnds cwhen call cdeliverables care cready cto cbe
cdelivered. c*watch cfor cscope ccreep cin cthis cphase*
✓ Closing: cProject coutcomes cdelivered cto csponsor. cEnds cwhen
cloose cends ctied cup. cReassign cproject cresources cback cto
ccompany.
Document cresults/lessons. cClose cprocurement cactivities.
cVerify ccompleted cproject ctransitioned cto ccustomer/sponsor.
--Know c what c phases c are c iterative
✓ Planning cand cExecuting
• Triple cConstraints c(Scope, cCost, cTimeline): cGiven ca ccertain cscenario,
cknow chow ceach care cimpacted.
✓ If cyou cincrease cthe cneed cor cimportance cof cone, cthe cothers
cget cstressed cand cneed cattention cas cwell. cEx: cincrease cscope,
ccost cand cschedule cmust cincrease cas cwell
✓ Cost: c Anything c affecting c the c budget c of c project.
✓ Schedule c (Timeline): c Anything c affecting c timing c of c project.
✓ Scope: c Anything c affecting c features c of c project.
• The csteps cof cthe cChange cManagement, cQuality cManagement, cand
cRisk cManagement cprocesses.
✓ Change cManagement: cIdentify cChange c-> cEvaluate
cChange c-> cDecision c-> cCommunicate cChange
✓ Project cQuality:
▪ Quality cManagement: cProcess cof cidentifying ccustomer’s
crequirements cand chow cthey cwill cbe cmeasured.
cEmphasized cduring cthe cplanning cphase.
▪ Quality cAssurance: cProcess cof creviewing cand cvalidating
cthat cthe crequirements cand cmeasurements care cfeasible
cand csuitable.
▪ Quality cControl: cProcess cof cmonitoring cand cchanging
cproject cexecution cto censure cthat cactivities care cbeing
cexecuted cas cplanned cand cwill cresult cin cmeeting cthe
ccustomer crequirements.
messages.downloaded_by
, ✓ Risk cManagement: c1Identify crisks, c2analyze crisk cfor cboth
cquantitative cand cqualitative cimpact, cand c generate crisk
3
cresponses cfor call crisks c that care cidentified.
▪ Risk cAppetite: cThe cdegree cof cuncertainty can centity cis
cwilling cto ctake con cin canticipation cof ca creward.
▪ Risk cTolerance: cThe cdegree, camount, cor cvolume cof crisk
cthat can corganization cor cindividual cwill cwithstand.
▪ Risk cThreshold: cRefers cto cmeasurements calong cthe clevel
cof cuncertainty cor cthe clevel cof cimpact cat cwhich ca
cstakeholder cmay chave ca cspecific cinterest. cBelow cthe
cthreshold, caccept cthe crisk. cAbove cthe cthreshold, cdo cnot
ctolerate cthe crisk.
• Differentiate cbetween cthe cOrganizational cStructures:
✓ Functional c (Departmentalized)- c Organized c into
c departments cbased cupon cthe crespective cfunctions ceach
cperforms cin cthe corganization. c(For cexample: cProduction,
cSales cand cMarketing, cAccounting, cHR)
✓ Projectized- cDesigned cor csetup cin ca cway cthat cthe cproject
cmanager cis cthe ctop cof cthe chierarchy cand chas cfull cpower cin cany
cdecision cthat cis cinvolved cin cthe cproject. c*Has csubject cmatter
cexperts.
✓ Matrix- cWorkplace cformat cin cwhich cemployees creport cto ctwo
cor cmore cmanagers crather cthan cone cmanager coverseeing cevery
caspect c of ca cproject. c(Example: cPrimary cManager, cbut calso
creports cto cone cor cmore cproject cmanager.) c*Has csubject cmatter
cexperts.
• The cadvantages cof cusing ca cPMO.
✓ Aligns cproject cinvestment cto ccorporate cstrategy
✓ Monitors cstatus cand cavailability cof call cproject cresources
✓ Keeps cresources cemployed cto cbest cadvantage cacross
cmultiple cprojects
✓ Reduces coverhead cand cbureaucracy cand ccreates ceconomies cof
cscale
✓ Serves cas ca ccentral crepository cfor call cproject cpolicies,
cprocedures, cand chistorical crecords
✓ Serves cas ca crepository cfor clessons clearned cand cfor cassuring
cbest cpractices care ccarried cacross cto call cprojects
✓ Ensures cconsistent cpolicies cand cprocedures cacross cprojects
• Project cselection: cKnow cwhich cone cis cused cin ca cscenario c(both cnon-
numeric cand cnumeric)
✓ Non-numeric: cAKA cnon-financial cFocus con cselection ccriteria cthat
care cnot climited cto ctraditional cnumeric cperformance cmeasures
c(ROI, cprofit, crevenue, cetc.)
▪ Competitive cnecessity: cWill cimplementing cproject
censure cviability cof cthe ccompany cin cthe ccompetitive
cmarket?
▪ Operating cnecessity: cEvaluates ca cproject cbased con
cwhether cit cwill censure congoing coperations cwith cthe
cunderstanding cthat cnot cexecuting cthe cproject cwill cresult
cin coperations cbeing cinterrupted.
▪ Sacred cCow: cProjects csuggested cby csenior cleadership
cor ca cpowerful cconstituent cof cthe ccompany. cCreated
messages.downloaded_by
• Difference cbetween cproject, cprogram, cand cportfolio
✓ Project: ctemporary cactivity cthat ccreates ca cunique cresult
✓ Program: cGroup cof cprojects
✓ Portfolio: cGroup cof cprograms
• The cdifferent ctasks cfor ceach cProject cLife cCycle cphases c(Define,
cPlanning, cExecuting, cClosing)
✓ Defining: cWhat cis cthe cproject csupposed cto caccomplish?
cGenerate cand cformulate. cDecide con cwhether cto cimplement.
cEnds conce cproject ccharter capproved.
✓ Planning: cDetailed cplanning. cLevel cof cdetail caligns cwith
ccomplexity. cUse cWork cBreakdown cStructure cin cthis cphase. cEnds
cwhen cbaselines cfor cscope, cbudget, cand cschedule care capproved
cby csponsors.
✓ Executing: cMost cof cwork cdone chere. cDeliverables ccompleted.
cProgress cmonitored. cMay creturn cto cprevious cphase c(planning) cif
cobjectives caren’t cmet, cand cneed cto cmodify cbudget, cschedule,
cor cscope. cEnds cwhen call cdeliverables care cready cto cbe
cdelivered. c*watch cfor cscope ccreep cin cthis cphase*
✓ Closing: cProject coutcomes cdelivered cto csponsor. cEnds cwhen
cloose cends ctied cup. cReassign cproject cresources cback cto
ccompany.
Document cresults/lessons. cClose cprocurement cactivities.
cVerify ccompleted cproject ctransitioned cto ccustomer/sponsor.
--Know c what c phases c are c iterative
✓ Planning cand cExecuting
• Triple cConstraints c(Scope, cCost, cTimeline): cGiven ca ccertain cscenario,
cknow chow ceach care cimpacted.
✓ If cyou cincrease cthe cneed cor cimportance cof cone, cthe cothers
cget cstressed cand cneed cattention cas cwell. cEx: cincrease cscope,
ccost cand cschedule cmust cincrease cas cwell
✓ Cost: c Anything c affecting c the c budget c of c project.
✓ Schedule c (Timeline): c Anything c affecting c timing c of c project.
✓ Scope: c Anything c affecting c features c of c project.
• The csteps cof cthe cChange cManagement, cQuality cManagement, cand
cRisk cManagement cprocesses.
✓ Change cManagement: cIdentify cChange c-> cEvaluate
cChange c-> cDecision c-> cCommunicate cChange
✓ Project cQuality:
▪ Quality cManagement: cProcess cof cidentifying ccustomer’s
crequirements cand chow cthey cwill cbe cmeasured.
cEmphasized cduring cthe cplanning cphase.
▪ Quality cAssurance: cProcess cof creviewing cand cvalidating
cthat cthe crequirements cand cmeasurements care cfeasible
cand csuitable.
▪ Quality cControl: cProcess cof cmonitoring cand cchanging
cproject cexecution cto censure cthat cactivities care cbeing
cexecuted cas cplanned cand cwill cresult cin cmeeting cthe
ccustomer crequirements.
messages.downloaded_by
, ✓ Risk cManagement: c1Identify crisks, c2analyze crisk cfor cboth
cquantitative cand cqualitative cimpact, cand c generate crisk
3
cresponses cfor call crisks c that care cidentified.
▪ Risk cAppetite: cThe cdegree cof cuncertainty can centity cis
cwilling cto ctake con cin canticipation cof ca creward.
▪ Risk cTolerance: cThe cdegree, camount, cor cvolume cof crisk
cthat can corganization cor cindividual cwill cwithstand.
▪ Risk cThreshold: cRefers cto cmeasurements calong cthe clevel
cof cuncertainty cor cthe clevel cof cimpact cat cwhich ca
cstakeholder cmay chave ca cspecific cinterest. cBelow cthe
cthreshold, caccept cthe crisk. cAbove cthe cthreshold, cdo cnot
ctolerate cthe crisk.
• Differentiate cbetween cthe cOrganizational cStructures:
✓ Functional c (Departmentalized)- c Organized c into
c departments cbased cupon cthe crespective cfunctions ceach
cperforms cin cthe corganization. c(For cexample: cProduction,
cSales cand cMarketing, cAccounting, cHR)
✓ Projectized- cDesigned cor csetup cin ca cway cthat cthe cproject
cmanager cis cthe ctop cof cthe chierarchy cand chas cfull cpower cin cany
cdecision cthat cis cinvolved cin cthe cproject. c*Has csubject cmatter
cexperts.
✓ Matrix- cWorkplace cformat cin cwhich cemployees creport cto ctwo
cor cmore cmanagers crather cthan cone cmanager coverseeing cevery
caspect c of ca cproject. c(Example: cPrimary cManager, cbut calso
creports cto cone cor cmore cproject cmanager.) c*Has csubject cmatter
cexperts.
• The cadvantages cof cusing ca cPMO.
✓ Aligns cproject cinvestment cto ccorporate cstrategy
✓ Monitors cstatus cand cavailability cof call cproject cresources
✓ Keeps cresources cemployed cto cbest cadvantage cacross
cmultiple cprojects
✓ Reduces coverhead cand cbureaucracy cand ccreates ceconomies cof
cscale
✓ Serves cas ca ccentral crepository cfor call cproject cpolicies,
cprocedures, cand chistorical crecords
✓ Serves cas ca crepository cfor clessons clearned cand cfor cassuring
cbest cpractices care ccarried cacross cto call cprojects
✓ Ensures cconsistent cpolicies cand cprocedures cacross cprojects
• Project cselection: cKnow cwhich cone cis cused cin ca cscenario c(both cnon-
numeric cand cnumeric)
✓ Non-numeric: cAKA cnon-financial cFocus con cselection ccriteria cthat
care cnot climited cto ctraditional cnumeric cperformance cmeasures
c(ROI, cprofit, crevenue, cetc.)
▪ Competitive cnecessity: cWill cimplementing cproject
censure cviability cof cthe ccompany cin cthe ccompetitive
cmarket?
▪ Operating cnecessity: cEvaluates ca cproject cbased con
cwhether cit cwill censure congoing coperations cwith cthe
cunderstanding cthat cnot cexecuting cthe cproject cwill cresult
cin coperations cbeing cinterrupted.
▪ Sacred cCow: cProjects csuggested cby csenior cleadership
cor ca cpowerful cconstituent cof cthe ccompany. cCreated
messages.downloaded_by
