CTCD EVALUATION EXAM 2026/2027 QUESTIONS AND
ANSWERS RATED A+
✔✔Allowable vendor-public procurement professional interactions between response
due date and contract award include what three things? - ✔✔1. Clarification of
respondent's ability to meet the solicitation requirements
2. Negotiations
3. The exchange of information as necessary to facilitate a potential contract award
✔✔SPD and DIR serve on what two interagency oversight teams? - ✔✔The Contract
Advisory Team (CAT) & Quality Assurance Team(QAT)
✔✔What programs does SPD manage? - ✔✔1. Centralized Master Bidders List (CMBL)
2. Historically Underutilized Business Program (HUB)
3. Electronic State Business Daily (ESBD)
4. Vendor Performance Tracking System (VPTS)
✔✔CAT makes recommendations on the solicitation documents for contracts by
agencies that have an estimated value of at least_. - ✔✔$5 Million
✔✔Quality Assurance Team (QAT) - ✔✔interagency working group established to
provide on-going oversight to reduce risk of project overruns and failures of major
information resources projects
✔✔List the 5 steps of the Procurement Cycle: - ✔✔1. Procurement Planning- Define the
business need and establish the procurement objectives
2. Procurement Method Determination: Identify the appropriate Procurement Method
and, if applicable, issue a solicitation
3. Vendor Selection: Fairly and objectively select the vendor that provides the best
value to the state
4. Contract Formation and Award
5. Contract Management
✔✔List the three Planning Activities - ✔✔1. Needs Assessment
2. Cost Estimate
3. Acquisition Plan
✔✔Needs assessment includes - ✔✔market research, historical spend, benchmarking
and issuing RFIs
, ✔✔Information relating to the size of the potential vendor pool, pricing, applicable
industry standards, market trends, and determine if the item or service to be purchased
is readily available - ✔✔Market Research
✔✔Tool used to optimize an agency's buying power - ✔✔Historical Spend Analysis
✔✔Used by public procurement professionals to compare a particular item, service, or
process with other entities or an established industry standard - ✔✔Benchmarking
✔✔Formal research method used by an agency to gather information directly from the
industry about a particular type of product or service. - ✔✔RFI
✔✔An RFI is not a procurement opportunity and cannot be developed from a response
to an RFI. - ✔✔True
✔✔Items prohibited for Purchasing with state funds - ✔✔-alcoholic beverages
-audit of finacial records
-postage or PO box rental other than US post office
-membership in or dues for professional organization
-live or artificial indoor plants
-private facilities for meetings, conferences or exams
-generally informational, promotional, or educational periodicals and publications issued
by the agency intended for use by the general public and not essential for achievement
of statutory objective by the agency
✔✔Factors that should be considered when the agency is determining which
procurements require individual Acquisition Plans: - ✔✔-Procurement type
-Contract Complexity
-Dollar Value
-Whether procurement is apart of a larger organizational project
✔✔Set-aside programs - ✔✔1. Prison made goods
2. State use programs
Set aside programs do not require competitive procurement
✔✔State Use Program Exceptions - ✔✔-Quantity
-Quality
-Delivery Time
-Life Cycle Costs
✔✔SPD delegates purchases to agencies for the following types of procurements: -
✔✔-One-time purchases of goods that do not exceed $50,000
-Purchases of Services that do not exceed $100,000
ANSWERS RATED A+
✔✔Allowable vendor-public procurement professional interactions between response
due date and contract award include what three things? - ✔✔1. Clarification of
respondent's ability to meet the solicitation requirements
2. Negotiations
3. The exchange of information as necessary to facilitate a potential contract award
✔✔SPD and DIR serve on what two interagency oversight teams? - ✔✔The Contract
Advisory Team (CAT) & Quality Assurance Team(QAT)
✔✔What programs does SPD manage? - ✔✔1. Centralized Master Bidders List (CMBL)
2. Historically Underutilized Business Program (HUB)
3. Electronic State Business Daily (ESBD)
4. Vendor Performance Tracking System (VPTS)
✔✔CAT makes recommendations on the solicitation documents for contracts by
agencies that have an estimated value of at least_. - ✔✔$5 Million
✔✔Quality Assurance Team (QAT) - ✔✔interagency working group established to
provide on-going oversight to reduce risk of project overruns and failures of major
information resources projects
✔✔List the 5 steps of the Procurement Cycle: - ✔✔1. Procurement Planning- Define the
business need and establish the procurement objectives
2. Procurement Method Determination: Identify the appropriate Procurement Method
and, if applicable, issue a solicitation
3. Vendor Selection: Fairly and objectively select the vendor that provides the best
value to the state
4. Contract Formation and Award
5. Contract Management
✔✔List the three Planning Activities - ✔✔1. Needs Assessment
2. Cost Estimate
3. Acquisition Plan
✔✔Needs assessment includes - ✔✔market research, historical spend, benchmarking
and issuing RFIs
, ✔✔Information relating to the size of the potential vendor pool, pricing, applicable
industry standards, market trends, and determine if the item or service to be purchased
is readily available - ✔✔Market Research
✔✔Tool used to optimize an agency's buying power - ✔✔Historical Spend Analysis
✔✔Used by public procurement professionals to compare a particular item, service, or
process with other entities or an established industry standard - ✔✔Benchmarking
✔✔Formal research method used by an agency to gather information directly from the
industry about a particular type of product or service. - ✔✔RFI
✔✔An RFI is not a procurement opportunity and cannot be developed from a response
to an RFI. - ✔✔True
✔✔Items prohibited for Purchasing with state funds - ✔✔-alcoholic beverages
-audit of finacial records
-postage or PO box rental other than US post office
-membership in or dues for professional organization
-live or artificial indoor plants
-private facilities for meetings, conferences or exams
-generally informational, promotional, or educational periodicals and publications issued
by the agency intended for use by the general public and not essential for achievement
of statutory objective by the agency
✔✔Factors that should be considered when the agency is determining which
procurements require individual Acquisition Plans: - ✔✔-Procurement type
-Contract Complexity
-Dollar Value
-Whether procurement is apart of a larger organizational project
✔✔Set-aside programs - ✔✔1. Prison made goods
2. State use programs
Set aside programs do not require competitive procurement
✔✔State Use Program Exceptions - ✔✔-Quantity
-Quality
-Delivery Time
-Life Cycle Costs
✔✔SPD delegates purchases to agencies for the following types of procurements: -
✔✔-One-time purchases of goods that do not exceed $50,000
-Purchases of Services that do not exceed $100,000
