CTCM STUDY QUESTIONS AND
ANSWERS
SPD\-\ans-✔✔Department\of\the\Texas\Comptroller\of\Public\Accounts\(CPA);\is\the\
central\authority\for\state\agencies\except\by\statutory\exemption.\In\other\words,\it\has\
delegation\of\purchasing\authority.\Also\provides\procurement\guidance,\education,\and\
contract\development\services.\Responsible\for\developing\and\administering\the\CTCD\
and\CTCM\certification\programs.
Statewide\Procurement\Policy\and\Outreach\(SPPO)\-\ans-✔✔Section\of\SPD\that\
conducts\policy\research,\provides\training\and\certification\of\procurement\
professionals,\conducts\solicitation\review,\provides\delegation\of\purchasing\authority\
for\services,\provides\SPD's\customer\support\services.
Statewide\Contract\Development\-\ans-✔✔Section\of\SPD\with\authority\to\develop\and\
manage\statewide\term\contracts\for\use\by\state\agencies,\higher\ed,\and\local\
government.
Contract\Advisory\Team\-\Review\and\Delegation\(CAT-RAD)\Program\or\Procurement\
Oversight\&\Delegation\(POD)\-\ans-✔✔Section\of\SPD\that\conducts\solicitation\review\
and\delegation\of\purchasing\authority\for\state\agencies'\service\contracts\$100k+,\made\
up\of\internal\personnel.\If\their\review\lasts\longer\than\30\days,\the\agency\still\does\not\
have\authority\to\post\the\solicitation\until\they\hear\back.\This\entity\escalates\
solicitations\worth\$5M+\to\CAT.
Contract\Advisory\Team\(CAT)\-\ans-✔✔Section\of\SPD\that\reviews\solicitations\worth\
$5M+\and\consists\of\representatives\from\multiple\agencies.
Quality\Assurance\Team\(QAT)\-\ans-✔✔Made\up\of\representatives\from\multiple\
agencies.\Reviews\MIRP\solicitations\$1M\-\$5M.\The\solicitations\are\still\uploaded\
through\the\CAT-RAD\portal,\who\escalates\to\this\entity.
Historically\Underutilized\Business\(HUB)\Program\-\ans-✔✔Section\of\SPD\that\
promotes\full\and\equal\business\opportunities\in\an\effort\to\remedy\disparity\in\state\
procurement\and\contracting.\State\agencies\and\higher\ed\must\submit\semiannual\
reports\in\which\they\demonstrate\a\good\faith\effort\to\assist\these\companies\in\
, receiving\a\portion\of\the\total\contract\values\awarded.\HUBs\are\listed\on\the\CMBL.\
Subcontracting\is\probable\at\$100k+.
Centralized\Master\Bidder's\List\(CMBL)\-\ans-✔✔Section\of\SPD\that\is\a\master\
database\that\fosters\competition\between\vendors.\Vendors\are\not\required\to\be\on\the\
this\to\do\business\with\the\State\of\Texas.\When\searching\the\this,\you\can\filter\for\
HUBs.\$5k+\solicit\from\3\CMBL\vendors,\2\of\which\HUBs.\$25k+\all\CMBL.
Electronic\State\Business\Daily\(ESBD)\-\ans-✔✔Application\in\SPD\web\portal\used\for\
posting\notice\of\opportunities,\solicitations,\and\contract\award\notices\for\commodities\
and\services\contracts\with\values\over\$25k.\This\threshold\applies\without\regard\to\the\
source\of\funds\used\for\the\contract.\Contract\value\includes\the\initial\period\and\all\
renewal/extension\options.\Contract\may\be\void\if\not\posted\to\ESBD\properly.
Entire\solicitation\has\to\be\published\to\ESBD\for\X\calendar\days\or\notice\of\the\
solicitation\must\be\posted\for\Y\calendar\days\with\instructions\for\accessing\the\
solicitation.\-\ans-✔✔X\=\14,\Y\=\21
Notice\of\the\solicitation\must\be\posted\for\X\calendar\days\with\instructions\for\
accessing\the\solicitation.\-\ans-✔✔21
Addenda\needed\to\clarify\information\must\also\be\posted\for\X\days.\-\ans-✔✔21
Texas\SmartBuy\Online\Ordering\System\-\ans-✔✔Search\statewide\term\contracts\
(procured\and\managed\by\SPD)\for\items\required.\The\majority\of\purchases\from\SPD\
contracts\require\a\PO\through\this.\State\agencies\without\delegated\purchasing\
authority\must\purchase\from\SPD\contracts.\Local\(non-state)\who\want\to\purchase\off\
SPD\contracts\must\purchase\membership.\Lists:\TXMAS\contracts\(POs\must\be\issued\
through\this),\Products/services\from\TCI\and\TIBH,\Statewide\term\contracts,\Managed\
contracts\but\purchases\cannot\be\made\through\this.
Texas\Multiple\Award\Schedule\(TXMAS)\Program:\-\ans-✔✔To\supplement\SPD's\
statewide\term\contracts,\SPD\adapts\existing\competitively\awarded\government\
contracts\to\the\procurement\needs\of\the\state\of\Texas\(except\consulting/architectural/
engineering\contracts)\by\overlaying\SPD's\standard\contract\terms\over\the\base\
contract.\Prior\to\purchasing\from\these\contracts,\state\agencies\must\follow\the\best\
value\determination\and\applicable\statutes\and\purchase\from\TIBH,\TCI,\and\SPD\term\
contracts\first\(N/A\to\local\governments/higher\ed).
$0\-\$50k\(TXMAS)\-\ans-✔✔May\purchase\directly\from\TXMAS\vendor
$50k\-\$1M\(IT\commodities)\-\ans-✔✔For\IT\commodities,\must\obtain\price\quote\from\
three\(3)\relevant\TXMAS\vendors\or\DIR's\cooperative\contracts\list.
Orders\from\TXMAS\contracts\exceeding\$25k\must...\-\ans-✔✔...be\posted\to\ESBD.
ANSWERS
SPD\-\ans-✔✔Department\of\the\Texas\Comptroller\of\Public\Accounts\(CPA);\is\the\
central\authority\for\state\agencies\except\by\statutory\exemption.\In\other\words,\it\has\
delegation\of\purchasing\authority.\Also\provides\procurement\guidance,\education,\and\
contract\development\services.\Responsible\for\developing\and\administering\the\CTCD\
and\CTCM\certification\programs.
Statewide\Procurement\Policy\and\Outreach\(SPPO)\-\ans-✔✔Section\of\SPD\that\
conducts\policy\research,\provides\training\and\certification\of\procurement\
professionals,\conducts\solicitation\review,\provides\delegation\of\purchasing\authority\
for\services,\provides\SPD's\customer\support\services.
Statewide\Contract\Development\-\ans-✔✔Section\of\SPD\with\authority\to\develop\and\
manage\statewide\term\contracts\for\use\by\state\agencies,\higher\ed,\and\local\
government.
Contract\Advisory\Team\-\Review\and\Delegation\(CAT-RAD)\Program\or\Procurement\
Oversight\&\Delegation\(POD)\-\ans-✔✔Section\of\SPD\that\conducts\solicitation\review\
and\delegation\of\purchasing\authority\for\state\agencies'\service\contracts\$100k+,\made\
up\of\internal\personnel.\If\their\review\lasts\longer\than\30\days,\the\agency\still\does\not\
have\authority\to\post\the\solicitation\until\they\hear\back.\This\entity\escalates\
solicitations\worth\$5M+\to\CAT.
Contract\Advisory\Team\(CAT)\-\ans-✔✔Section\of\SPD\that\reviews\solicitations\worth\
$5M+\and\consists\of\representatives\from\multiple\agencies.
Quality\Assurance\Team\(QAT)\-\ans-✔✔Made\up\of\representatives\from\multiple\
agencies.\Reviews\MIRP\solicitations\$1M\-\$5M.\The\solicitations\are\still\uploaded\
through\the\CAT-RAD\portal,\who\escalates\to\this\entity.
Historically\Underutilized\Business\(HUB)\Program\-\ans-✔✔Section\of\SPD\that\
promotes\full\and\equal\business\opportunities\in\an\effort\to\remedy\disparity\in\state\
procurement\and\contracting.\State\agencies\and\higher\ed\must\submit\semiannual\
reports\in\which\they\demonstrate\a\good\faith\effort\to\assist\these\companies\in\
, receiving\a\portion\of\the\total\contract\values\awarded.\HUBs\are\listed\on\the\CMBL.\
Subcontracting\is\probable\at\$100k+.
Centralized\Master\Bidder's\List\(CMBL)\-\ans-✔✔Section\of\SPD\that\is\a\master\
database\that\fosters\competition\between\vendors.\Vendors\are\not\required\to\be\on\the\
this\to\do\business\with\the\State\of\Texas.\When\searching\the\this,\you\can\filter\for\
HUBs.\$5k+\solicit\from\3\CMBL\vendors,\2\of\which\HUBs.\$25k+\all\CMBL.
Electronic\State\Business\Daily\(ESBD)\-\ans-✔✔Application\in\SPD\web\portal\used\for\
posting\notice\of\opportunities,\solicitations,\and\contract\award\notices\for\commodities\
and\services\contracts\with\values\over\$25k.\This\threshold\applies\without\regard\to\the\
source\of\funds\used\for\the\contract.\Contract\value\includes\the\initial\period\and\all\
renewal/extension\options.\Contract\may\be\void\if\not\posted\to\ESBD\properly.
Entire\solicitation\has\to\be\published\to\ESBD\for\X\calendar\days\or\notice\of\the\
solicitation\must\be\posted\for\Y\calendar\days\with\instructions\for\accessing\the\
solicitation.\-\ans-✔✔X\=\14,\Y\=\21
Notice\of\the\solicitation\must\be\posted\for\X\calendar\days\with\instructions\for\
accessing\the\solicitation.\-\ans-✔✔21
Addenda\needed\to\clarify\information\must\also\be\posted\for\X\days.\-\ans-✔✔21
Texas\SmartBuy\Online\Ordering\System\-\ans-✔✔Search\statewide\term\contracts\
(procured\and\managed\by\SPD)\for\items\required.\The\majority\of\purchases\from\SPD\
contracts\require\a\PO\through\this.\State\agencies\without\delegated\purchasing\
authority\must\purchase\from\SPD\contracts.\Local\(non-state)\who\want\to\purchase\off\
SPD\contracts\must\purchase\membership.\Lists:\TXMAS\contracts\(POs\must\be\issued\
through\this),\Products/services\from\TCI\and\TIBH,\Statewide\term\contracts,\Managed\
contracts\but\purchases\cannot\be\made\through\this.
Texas\Multiple\Award\Schedule\(TXMAS)\Program:\-\ans-✔✔To\supplement\SPD's\
statewide\term\contracts,\SPD\adapts\existing\competitively\awarded\government\
contracts\to\the\procurement\needs\of\the\state\of\Texas\(except\consulting/architectural/
engineering\contracts)\by\overlaying\SPD's\standard\contract\terms\over\the\base\
contract.\Prior\to\purchasing\from\these\contracts,\state\agencies\must\follow\the\best\
value\determination\and\applicable\statutes\and\purchase\from\TIBH,\TCI,\and\SPD\term\
contracts\first\(N/A\to\local\governments/higher\ed).
$0\-\$50k\(TXMAS)\-\ans-✔✔May\purchase\directly\from\TXMAS\vendor
$50k\-\$1M\(IT\commodities)\-\ans-✔✔For\IT\commodities,\must\obtain\price\quote\from\
three\(3)\relevant\TXMAS\vendors\or\DIR's\cooperative\contracts\list.
Orders\from\TXMAS\contracts\exceeding\$25k\must...\-\ans-✔✔...be\posted\to\ESBD.
