Dickens Getta Byte Software Project Mgmt 404

• What is the project about and what are the project goals and objectives? • Who will manage and how is the project going to be managed? • Describe the impact of internal and external factors that may promote or hinder individual decisions and the management of people, procedures, processes, and projects. Section A: The Project Charter (Getta Byte Project Charter) For this section, you will watch the Getta Byte Software video located in the Week 1 Lesson. Populate all sections of this Project Charter Template with content related to the Getta Byte Project Charter and improve its content. There are sections in the template which are not covered in the video for which the student is still responsible to complete by elaborating and adding its missing content. Here is a list of the Project Charter Template sections. • Project Name – Billing System Implementation • Project Description – Replace current billing system with an online system • Objectives – Automated, fast, accurate; easy data entry; dynamic updates to receivable, and save 25% per labor monthly • Business Need (mission/purpose)– Current system is manual, time consuming, and inaccurate. • Milestones – Development and Testing done by August 15th; first pilot done by Sep 1st; and final release on Sep 10th. • Budget - $250,000 • User acceptance criteria – Billing cycle reduced by 30%; dynamic report generation; speed up transactions, and response time. • High-Level assumptions – Customers data is correct. • High-Level constraints – Budget. • Exclusions and boundaries – No upgrade to accounts receivable system, and no changes to financial system of record. • Major risks – Network issues during replacement; and data transfer risk. • Key stakeholders - Hugh Duitt, CEO; CFO, Finance, Billing, and Customer Service. Create a Charter – New billing system, automated, fast and accurate. Features: system, easy data entry, dynamic updates to receivables, save 25% labor monthly, work with bunch of people – CEO, CFO, Finance, Billing, Customer Services Deliverables: billing cycles reduced by 30%, 1st pilot by Sep 1st, development/testing by Aug 15th, final release by Sep 10th, generate reports dynamically, speed up transactions and response time. Section B: Stakeholder Management For this section, you will watch the Getta Byte Software video located in the Week 2 Lesson and use the information in the video to complete the Stakeholder Engagement Plan Template for the Getta Byte project. • Identify each stakeholder and include influence, interest, and support. • Define the approach to each stakeholder or stakeholder group, communication method, and frequency. Project Stakeholder Engagement & Communications Management Plan Who What How Stakeholder s Stakeholder’ s Role Category Influence High/Low Interest High/Low Support Neutral Against Monitor Inform Satisfy Manage Method (email, meetings, pointing on collaborativ e site, etc.) Name CEO Key High High Neutral Inform Name CFO Key High High Support Manage Name Director Finance Key High High Against Manage Name Billing Primary High High Support Inform Name Reporting Primary High High Against Satisfy Name Processing Primary High High Support Satisfy Name Sales Secondar y Medium High Neutral Monitor Name Team Member Key High High Support Manage Name Team Member Key Medium High Support Manage Name Team Member Key Low Medium Neutral Manage Name Team Member Key Low Medium Neutral Manage Name Team Member Key Low Low Against Manage Stakeholders: Who are they? Anyone impacted negatively/positively by the project: Customers CEO, CFO, Accounts Payable Team – billing staff & accounting; sales team Section C: Communications Management Plan In this section, you will create a simple communications management plan for the execution of the Getta Byte project. Complete the Communications Management Plan Template using the information in the Week 2 Getta Byte Software video. • Communication vehicle • Target audience • Description or purpose • Frequency • Sender • Distribution vehicle • Internal or external Communications Matrix Communications Matrix Project Name Geta Bill Project Manager Name Genieve Dickens Project Description Replace Billing System ID Communication Vehicle Target Audience Description/ Purpose Frequency Sender Distribution Vehicle Internal/ External Comments 0 Weekly Status Meeting Project Team Communicate updated project status Weekly Meeting Internal Full team meeting – we will invite stakeholders when needed 1 Steering CEO, CFO, Update current Monthly Project Meeting Internal Steering Committee review Finance status of Project, Manager committee Director, obstacles Accounting Director, Sales Director, Project Manager, Data Architect 2 Weekly Status CEO, CFO, Status updates, Weekly Project Email Internal Report Director of current timeline, Manager Finance, key Director of accomplishments, Accounting planned work , Project Team Section D: Project Scope Statement Populate all sections of this Scope Statement Template with content related to the Getta Byte project scope and improve its content. Watch the Getta Byte Project Scope video in the Week 3 Lesson and complete the missing sections by adding content. Here is a list of the Scope Statement Template sections. • Project description • Project requirements • Project deliverables • Project does not include (exclusions) • Acceptance criteria • Estimated project schedule • Resource requirements • Estimated cost of project • Project constraints • Project assumptions Project Scope Name the Project – Getta Bill Description – project about, replace current billing system with a cloud-based, accurate, easy to use system. Reduce billing errors by 15%. Requirements needed – audit cap