NJ QPA LATEST COMPREHENSIVE EXAM QUESTIONS
AND ANSWERS SURE A+
✔✔Bid Proposal/Quote form - ✔✔used to solicit and receive bids or quotes from
vendors. Space on the form is needed to describe the item(s) required, quantity and all
other pertinent information.
✔✔Requisition - ✔✔the form the user department or agency requests goods or services
it seeks to purchase.
It describes the equipment or item to be purchased and quantity.
✔✔Purchase Order - ✔✔authorizes the vendor to provide goods or perform services
requested.
In addition to describing the goods or services to be supplied, quantity and price, it also
indicates the point of delivery and terms including discounts.
✔✔Receiving Report - ✔✔to acknowledge goods have been received and services
performed.
✔✔Properly Executed invoice - ✔✔form with sufficient detail for the payment to be
made
, should be understood to encompass bills, vouchers, warrants, or whatever term the
contracting unit uses to
describe the document(s) a vendor submits to request payment.
✔✔The transfer, utilization and disposition of excess, surplus and obsolete personal
property - ✔✔integral to inventory/materials management.
Administration of all should be the
responsibility of the purchasing function.
✔✔Methods of Disposition - ✔✔Sealed Bids
Public Auctions
Transfers
Trade-Ins
Sales to Other Local Contracting Units
✔✔Sealed Bids - ✔✔The advertisement invites interested bidders to call, to e-mail, to
write or to pick up written information listing the equipment and items.
The time frame for preparation and receipt of the bids may range from two to four
weeks.
All bidders shall be invited to attend the public opening
✔✔Public Auctions - ✔✔It must be properly advertised to attract a sufficient number of
"bidders."
Procedures for recording "bids," receiving payment, and providing assistance in loading
equipment and items after the sale must be established in advance
✔✔Transfers - ✔✔This method for handling a piece of equipment or item no longer
needed by a user department or agency is to transfer it to another that has a use for it.
✔✔Trade-Ins - ✔✔Disposal of equipment and items is an option when new equipment
or items are being purchased
✔✔Sales to Other Local Contracting Units - ✔✔The contracting unit need not advertise
for bids when it makes any such sale to the United States, the State of New Jersey,
another contracting unit, any body politic to which it contributes tax raised funds, any
AND ANSWERS SURE A+
✔✔Bid Proposal/Quote form - ✔✔used to solicit and receive bids or quotes from
vendors. Space on the form is needed to describe the item(s) required, quantity and all
other pertinent information.
✔✔Requisition - ✔✔the form the user department or agency requests goods or services
it seeks to purchase.
It describes the equipment or item to be purchased and quantity.
✔✔Purchase Order - ✔✔authorizes the vendor to provide goods or perform services
requested.
In addition to describing the goods or services to be supplied, quantity and price, it also
indicates the point of delivery and terms including discounts.
✔✔Receiving Report - ✔✔to acknowledge goods have been received and services
performed.
✔✔Properly Executed invoice - ✔✔form with sufficient detail for the payment to be
made
, should be understood to encompass bills, vouchers, warrants, or whatever term the
contracting unit uses to
describe the document(s) a vendor submits to request payment.
✔✔The transfer, utilization and disposition of excess, surplus and obsolete personal
property - ✔✔integral to inventory/materials management.
Administration of all should be the
responsibility of the purchasing function.
✔✔Methods of Disposition - ✔✔Sealed Bids
Public Auctions
Transfers
Trade-Ins
Sales to Other Local Contracting Units
✔✔Sealed Bids - ✔✔The advertisement invites interested bidders to call, to e-mail, to
write or to pick up written information listing the equipment and items.
The time frame for preparation and receipt of the bids may range from two to four
weeks.
All bidders shall be invited to attend the public opening
✔✔Public Auctions - ✔✔It must be properly advertised to attract a sufficient number of
"bidders."
Procedures for recording "bids," receiving payment, and providing assistance in loading
equipment and items after the sale must be established in advance
✔✔Transfers - ✔✔This method for handling a piece of equipment or item no longer
needed by a user department or agency is to transfer it to another that has a use for it.
✔✔Trade-Ins - ✔✔Disposal of equipment and items is an option when new equipment
or items are being purchased
✔✔Sales to Other Local Contracting Units - ✔✔The contracting unit need not advertise
for bids when it makes any such sale to the United States, the State of New Jersey,
another contracting unit, any body politic to which it contributes tax raised funds, any
