Vendor Communication - ANSWER Communication between vendors and public procure-
ment professionals is vital and encouraged.
All communication must cease once the solicitation drafting process commences to ensure
integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs - ANSWER Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency, eventually
available for sale to public.
Set Aside programs - ANSWER step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI) - ANSWER a division of TDCJ that manufactures goods
and services using primarily offender labor for purchase by TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process - ANSWER Process used to request not using TCI.
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, TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting - ANSWER must re-
port through CPA TPPD reporting tool the reason commodities or services that could have
been purchased through WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts - ANSWER Established by SPD as a
source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice - ANSWER Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed contract or
from TX Smart Buy.
DO PROMPTLY! (within 30 days)
Texas Multiple Award Schedule (TXMAS) - ANSWER contracts to supplement the term
contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt entity
base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds - ANSWER $0- 50,000: go directly to
TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
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ment professionals is vital and encouraged.
All communication must cease once the solicitation drafting process commences to ensure
integrity of procurement.
There are allowable and unallowable vendor-procurement interactions.
Surplus Programs - ANSWER Purchasing Goods, go here first.
Federal surplus: comes from US govt, no public sales, usually lower fees than state.
State surplus: Property from state agencies, available for direct transfer to agency, eventually
available for sale to public.
Set Aside programs - ANSWER step 2 of purchasing goods
Must be determined to be unsuitable before beginning a procurement from another source.
Texas Correctional Industries
Texas Workforce Commission (WorkQuest and TPPD)
Must file a vendor performing report
Texas Correctional Industries (TCI) - ANSWER a division of TDCJ that manufactures goods
and services using primarily offender labor for purchase by TX govt entities.
Competitive bidding not required,
Available through TX Smart Buy,
Complete VPTS
TCI Waiver Process - ANSWER Process used to request not using TCI.
1
, TCI evaluates and approves or denies waiver.
Keep waiver in procurement file.
Texas Purchasing from People with Disabilities Exception Reporting - ANSWER must re-
port through CPA TPPD reporting tool the reason commodities or services that could have
been purchased through WorkQuest but were instead purchased from another vendor.
Exceptions include: quality, quantity, life-cycle costs, delivery time.
Statewide Term Contracts and Managed Contracts - ANSWER Established by SPD as a
source for procurement of goods and services.
Go here first before going to open market.
See contracts already created to use.
Purchase Order Change Notice - ANSWER Used when a change to an order is required.
Needed for any change regardless of if initial purchase was through a managed contract or
from TX Smart Buy.
DO PROMPTLY! (within 30 days)
Texas Multiple Award Schedule (TXMAS) - ANSWER contracts to supplement the term
contracts issued and negotiated by SPD.
Awarded with SPD terms and conditions overlaying existing federal govt or other govt entity
base contract.
Agencies may use without obtaining delegated authority from SPD.
Texas Multiple Award Schedule (TXMAS) thresholds - ANSWER $0- 50,000: go directly to
TXMAS vendor
$50,000- 1M: obtain a price quote from 3 vendors
$1M or greater: Minimum of 6 vendors
If not enough vendors available, then document the limited number.
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